Experiential Manager (Hospitality Client) (Fixed Term)

OCTAGON; California (MO); On-site; USD 70,000; Full time

Job summary

A leading company in sports and experiential marketing seeks an Experiential Manager to oversee event execution for high-end, hosted experiences. The role involves coordinating logistics and managing event staff to ensure exceptional guest experiences, fostering relationships, and enhancing future events. Ideal candidates should have over four years of event marketing experience and a proven track record in producing diverse events.

Qualifications

• 4+ years in event or brand marketing.
• Experience managing events and staffing agencies.
• Strong communication skills.

Responsibilities

• Oversee execution of client’s hosted experiences.
• Manage logistics and event staff.
• Cultivate relationships with clients and vendors.

Skills

Event production

Project management

Communication

Budget management

Tools

MS Word

Excel

PowerPoint

Job description

Experiential Manager (Hospitality Client) (Fixed Term)

Century City, California, United States

Requisition ID: 15034

THE JOB / Experiential Manager (Hospitality Client) (Fixed Term)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

*** Please note this is a fixed-term contract position through May 31, 2026. Contract positions with Octagon are not benefits-eligible.

We are looking for an Experiential Manager to support our client’s fast-moving, hosted experiences program and its ongoing event portfolio. In this role, you will be the on-site lead, managing logistics for a high volume and wide variety of intimate events, engaging diverse hosts and guests in LA metro areas. You’ll be responsible for coordinating select pre-production elements, as well as day of event logistics, staff and host management, ensuring timely feedback, and upholding a “gold standard” experience for all participants. From high-profile talent and athletes to local cultural experts, you’ll play a key role in bringing a diverse range of exciting experiences to life!

THE WORK YOU'LL DO

• Oversee the on-site execution of the client’s hosted experiences portfolio in assigned markets. Support with pre-event logistics planning for event readiness.
• On-site management of event staff including, brand ambassadors to ensure exceptional guest and host service.
• Help monitor and track event spends to stay within budget.
• Cultivate strong relationships with client, internal teams, external partners, vendors, and venues for seamless event execution.
• Provide detailed feedback and analysis on event effectiveness, offering recommendations for future improvements.
• Assist with logistics and planning including asset management, briefing calls, staff trainings,
• Offer insights and recommendations for enhancing future events.
• Work closely with local teams to resolve issues in real-time and deliver a “white glove” service to all guests.

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the“Best Places to Work in Sports” , Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• 4+ years in event or brand marketing, with a proven track record in producing events, particularly B-2-C, high-end or luxury experiences
• Hands-on experience in executing large and small-scale events, including managing staffing agencies, assets management, and coordinating logistics
• Exceptional ability to juggle multiple projects at once, ensuring timely and high-quality execution
• Demonstrated success in building and maintaining strong, trusting relationships with clients and key stakeholders
• Experience with managing event budgets and reconciling expenses
• Exceptional written and verbal communication skills, with the ability to clearly convey ideas and collaborate effectively with clients, vendors, and team members
• A "can-do" attitude with the ability to anticipate challenges and proactively find solutions
• Proficiency in MS Word, Excel, and PowerPoint
• Ability to travel domestically, including weekends or holidays as needed (anticipated travel: Low, 10-15%)

The base range (annualized) for this position is $70,000. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

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