Experienced Head Bookkeeper

ADP, Inc.; Rockford (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

ADP, Inc. is seeking a Head Bookkeeper to lead the bookkeeping team and oversee daily financial record-keeping, ensuring GAAP compliance and accurate reporting. You will supervise staff, coordinate month-end close, and partner with accounting and finance to support audits and budgeting.

The role requires hands-on leadership, strong technical skills in Appfolio and QuickBooks, and meticulous attention to detail to maintain data integrity across all financial processes.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent work experience.
• Minimum 5 years bookkeeping experience, with at least 2 years in a supervisory role.
• Proficiency with Appfolio and QuickBooks; strong GAAP knowledge.

Responsibilities

• Supervise daily bookkeeping operations, including AP, AR, payroll, and GL entries.
• Ensure timely and accurate recording of all financial transactions.
• Review and reconcile bank and credit card statements to maintain accuracy.
• Prepare and maintain detailed financial reports to support audits.
• Lead, train, and mentor bookkeeping staff to uphold best practices.
• Collaborate with finance to support month-end and year-end closings.
• Monitor tax compliance and assist in tax filings and reports.
• Identify opportunities to improve processes and controls.

Skills

Leadership

Organizational skills

Attention to detail

GAAP knowledge

Education

Bachelor’s degree in Accounting, Finance, or related field

Equivalent work experience

Tools

Appfolio

QuickBooks

Job description

The Head Bookkeeper plays a critical leadership role in managing and overseeing the financial record-keeping processes of the organization. This position ensures the accuracy, completeness, and compliance of all bookkeeping activities, providing a reliable foundation for financial reporting and decision-making. The Head Bookkeeper will lead the bookkeeping staff, coordinating daily operations and implementing best practices to optimize efficiency and accuracy. This role requires close collaboration with accounting and finance to support budgeting, audits, and financial analysis. Ultimately, the Head Bookkeeper is responsible for maintaining the integrity of the company’s financial data and supporting the organization’s financial health and regulatory compliance.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent work experience.
• Minimum of 5 years of bookkeeping experience, with at least 2 years in a supervisory or lead role.
• Proficiency with accounting software such as Appfolio and QuickBooks.
• Strong understanding of Generally Accepted Accounting Principles (GAAP) and bookkeeping best practices.
• Excellent organizational skills and attention to detail.

Preferred Qualifications:

• Certified Bookkeeper (CB) designation or equivalent certification or 5+ years experience
• Experience working in a mid-sized or large organization with complex financial transactions.
• Familiarity with payroll systems and tax compliance requirements in the United States.
• Advanced proficiency in Appfolio, Quickbooks, Microsoft Excel and financial reporting tools.
• Experience implementing process improvements and internal controls in bookkeeping functions.

Responsibilities:

• Supervise and manage the daily bookkeeping operations, including accounts payable, accounts receivable, payroll, and general ledger entries.
• Ensure timely and accurate recording of all financial transactions in accordance with company policies and accounting standards.
• Review and reconcile bank statements, credit card statements, and other financial documents to maintain accurate records.
• Prepare and maintain detailed financial reports and documentation to support internal and external audits.
• Lead, train, and mentor bookkeeping staff to enhance their skills and ensure adherence to best practices.
• Collaborate with the finance and accounting departments to support month-end and year-end closing processes.
• Monitor compliance with tax regulations and assist in the preparation of tax filings and reports.
• Identify opportunities to improve bookkeeping processes and implement efficient workflows and controls.

Skills:

The Head Bookkeeper utilizes strong analytical and organizational skills daily to ensure all financial data is accurately recorded and reconciled. Proficiency in accounting software enables efficient management of transactions and generation of financial reports. Leadership and communication skills are essential for guiding the bookkeeping team and collaborating with other departments. Attention to detail and a thorough understanding of accounting principles help maintain compliance and support audit readiness. Additionally, problem-solving skills are applied to identify process inefficiencies and implement improvements that enhance the overall financial operations.