Experienced Executive Assistant 5 Years Experience Minimum

Law Firm in the Philadelphia Suburbs; Wayne (PA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Competitive salary

Wellness resources

Job summary

Confidential Law Firm in the Philadelphia suburbs seeks an experienced Executive Assistant to support the Owner/Managing Attorney in a high-trust, in-office environment. The role requires discretion, proactive organization, and the ability to manage deadlines across multiple matters.

Ideal candidates will have 5+ years in an executive support role, a Bachelor's degree, and mastery of Microsoft Office. Strong AI tool skills are highly preferred, with professional communication and confidentiality

Qualifications

• 5+ years of experience as an Executive Assistant (or similar high-level administrative role).
• Bachelor's degree required.
• Mastery of Microsoft Office (Word, Excel, Outlook, PowerPoint) required.
• Strong proficiency with AI tools required; AI power user/expert strongly preferred.
• Excellent written and verbal communication skills; high attention to detail.
• High level of professionalism, discretion, and emotional intelligence.
• Comfort working in a fast-paced environment with shifting priorities.
• Ability to learn new systems quickly.

Responsibilities

• Provide direct administrative and executive-level support to the Owner/Managing Attorney.
• Manage a complex calendar, scheduling, and meeting logistics (including occasional rescheduling on short notice).
• Draft, proofread, and format professional correspondence and internal documents.
• Prepare and edit documents in Word, create polished materials in PowerPoint, and manage spreadsheets in Excel.
• Handle confidential information with excellent judgment and discretion.
• Coordinate priorities across multiple matters and deadlines.
• Serve as a professional point of contact with clients, vendors, and internal team members.
• Track tasks, follow-ups, and action items to ensure timely completion.
• Use AI tools to improve efficiency and quality (e.g., summarizing information, drafting internal communications, creating first-pass templates, organizing notes/action items), while maintaining accuracy, confidentiality, and professional judgment.

Skills

Communication skills

Discretion

Emotional intelligence

Organizational skills

AI tool proficiency

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

AI tools

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Competitive salary
• Wellness resources

Executive Assistant to Owner/Managing Attorney (Law Firm) - Confidential Search (In-Office)

A well-established law firm in the Philadelphia suburbs is conducting a confidential search for an experienced Executive Assistant to support the Owner/Managing Attorney. This is a high-trust, in-office role for someone who is organized, proactive, discreet, and thrives in a deadline-driven professional environment.

Key Responsibilities

• Provide direct administrative and executive-level support to the Owner/Managing Attorney
• Manage a complex calendar, scheduling, and meeting logistics (including occasional rescheduling on short notice)
• Draft, proofread, and format professional correspondence and internal documents
• Prepare and edit documents in Microsoft Word, create polished materials in PowerPoint, and manage spreadsheets in Excel
• Handle confidential information with excellent judgment and discretion
• Coordinate priorities across multiple matters and deadlines
• Serve as a professional point of contact with clients, vendors, and internal team members
• Track tasks, follow-ups, and action items to ensure timely completion
• Use AI tools to improve efficiency and quality (e.g., summarizing information, drafting internal communications, creating first-pass templates, organizing notes/action items), while maintaining accuracy, confidentiality, and professional judgment

Qualifications

• 5+ years of experience as an Executive Assistant (or similar high-level administrative role)
• Bachelor's degree required
• Mastery of Microsoft Office (Word, Excel, Outlook, PowerPoint) required
• Strong proficiency with AI tools required; AI "power user"/expert strongly preferred
• Excellent written and verbal communication skills; high attention to detail
• High level of professionalism, discretion, and emotional intelligence
• Comfort working in a fast-paced environment with shifting priorities
• Ability to learn new systems quickly

What We're Looking For

• A calm, positive presence who can anticipate needs and take initiative
• Someone who is quick, reliable, and highly organized
• A team-oriented professional who can communicate clearly and follow through consistently
• Someone who can use technology (including AI) thoughtfully -without sacrificing accuracy or confidentiality

Work Location

In-office (this role is not remote)

Compensation & Benefits

Compensation is competitive and commensurate with experience. Benefits package available.