Experienced Client Care Specialist - Billings, MT

Best Friends Animal Hospital and Urgent Care Center; Billings (MT); On-site; USD 22,000 - 26,000; Full time

Benefits offered by this job

401(k) matching

Roth Retirement Savings Plan

Flexible Spending Account

529 Savings Plan

Tuition Support Program

Referral bonuses

Health insurance (medical, dental, and

Vision

Sick Time / PTO

Parental leave

Pet-care benefits

Uniform allowance

CE allowance

Lab work for pets

Discounts on services

Job summary

Best Friends Animal Hospital and Urgent Care Center is hiring an Experienced Client Care Specialist to join our team. As a primary point of contact for clients and patients, you will create a welcoming, organized, and compassionate experience from the first phone call through checkout.

You will manage client communications, schedule appointments, and help maintain daily front desk operations. The role requires at least three years of client service experience and a genuine passion for pet

Qualifications

• Minimum three years of client service experience.
• High school diploma or equivalent.
• Experience handling cash, checks, and credit card transactions.
• Outstanding communication and interpersonal skills.
• Strong time-management and organizational abilities.

Responsibilities

• Welcome clients and patients with professionalism, warmth, and compassion.
• Serve as a first point of contact for clients in person and over the phone.
• Answer incoming calls and assist clients with questions and requests.
• Schedule appointments and coordinate client communications.
• Admit and discharge patients efficiently and accurately.
• Maintain accurate client and patient information and payment records.
• Handle cash, checks, and credit card transactions accurately.
• Assist with client education and provide support during veterinary visits.
• Communicate clearly and compassionately with clients, including in stressful situations.
• Coordinate with veterinarians and hospital team members to ensure smooth operations.

Skills

Client service

Communication

Cash handling

Time management

Team player

Compassionate

Attention to detail

Education

HS Diploma

Job description

Who we are

Best Friends Animal Hospital is Hiring an Experienced Client Care Specialist!

Position Details

Role: Experienced Client Care SpecialistStatus: Full-timeSalary: $16 - $19 per hourSchedule: 10-hour shifts, including evenings, weekends, and holidays as needed

Benefits Highlights

Financial Rewards that Grow with You: Flexible compensation that reflects your skill set and future performance, 401(k) matching, Roth Retirement Savings Plan, Flexible Spending Account, 529 Savings Plan, tuition support, and referral bonuses

Wellness & Peace of Mind: Medical, dental, and vision coverage; supplemental insurance options; Sick Time / Paid Time Off; paid parental leave for eligible employees; and valuable employee pet-care benefits

Professional Growth & Recognition: Quarterly Team Rewards Bonus Program, professional development opportunities, continuing education allowance, and uniform allowance

Lifestyle Perks You’ll Appreciate: Six paid holidays, Employee Assistance Program, employee discounts, and opportunities to build a rewarding career in veterinary medicine

Are you looking for a fast-paced and rewarding role where exceptional client service can make a real difference for pets and their families?

Best Friends Animal Hospital is seeking an experienced, full-time Client Care Specialist to join our dedicated team. As one of the first points of contact for our clients and patients, you’ll play an important role in creating a welcoming, organized, and compassionate experience from the first phone call through checkout.

Our Client Care Specialists are at the heart of the hospital—providing personalized service, managing client communications, coordinating appointments, and helping keep daily operations running smoothly. If you thrive in a fast-paced environment, enjoy connecting with people, love animals, and are passionate about veterinary medicine, we’d love to meet you.

Why Our Client Care Specialist Love It Here

• A fast-paced and engaging veterinary environment
• A supportive and team-oriented workplace culture
• Meaningful work helping pets and the people who love them
• Opportunities for professional growth and continued learning
• Leadership that values dedication and client service excellence
• A workplace where teamwork and communication are highly valued
• Daily opportunities to build meaningful relationships with clients and their pets
• The opportunity to develop a long-term career in veterinary medicine

What Our Client Care Specialist Do

• Welcome clients and patients with professionalism, warmth, and compassion
• Serve as a first point of contact for clients both in person and over the phone
• Answer incoming calls and assist clients with questions and requests
• Schedule appointments and coordinate client communications
• Admit and discharge patients efficiently and accurately
• Maintain accurate client and patient information
• Maintain client accounts and process payments
• Handle cash, checks, and credit card transactions accurately
• Assist with client education and provide appropriate support throughout the veterinary visit
• Respond to inquiries while delivering exceptional customer service
• Communicate clearly and compassionately with clients, including during stressful or emotional situations
• Coordinate with veterinarians, technicians, assistants, and other hospital team members
• Help maintain an organized and efficient front desk
• Support daily hospital operations and workflow
• Contribute to a positive experience for every client and patient

What You’ll Bring

• A minimum of three years of client service experience
• High school diploma or equivalent
• Experience handling cash, checks, and credit card transactions
• Outstanding communication and interpersonal skills
• Strong time-management and organizational abilities
• Ability to multitask, prioritize, and stay organized in a busy environment
• A calm, professional, and compassionate demeanor under pressure
• A trustworthy, dependable, and team-oriented approach
• Passion for pet welfare and exceptional client service
• Strong attention to detail and commitment to accuracy
• Ability to work independently when needed while remaining an engaged member of the team
• Availability to work 10-hour shifts, including evenings, weekends, and holidays as needed

The Extras You’ll Actually Feel

• A team that genuinely supports one another
• Opportunities to continue learning and developing professionally
• Meaningful relationships with clients and their pets
• A positive environment where your contributions matter
• A workplace that values both personal and professional growth
• Quarterly Team Rewards Bonus Program
• Continuing education and professional development support
• Free or discounted lab work for your pets
• Discounts on veterinary services, products, and pet food
• The opportunity to make a difference in the lives of pets and their families every day

Benefits You Can’t Beat

Financial Benefits

• A flexible approach to compensation that will reflect your skill set and future performance
• 401(k) matching & Roth Retirement Savings Plan
• Flexible Spending Account (full-time only)
• 529 Savings Plan
• Tuition Support Program (full-time only)
• Referral bonus program

Wellness Benefits

• Health insurance, including medical, dental, and vision (full-time only)
• Supplemental insurance, including accident, critical illness, hospital, short- and long-term disability, legal plan, and employee, spouse, and child-dependent life insurance (full-time only)
• Up to three weeks of full pay for the birth or adoption of a child for eligible full-time employees after one year of service; this benefit does not apply in states with paid family leave programs
• Sick Time / Paid Time Off
• Free or discounted lab work for all employee pets
• Pet discounts on services and products
• Pet food discount program

Workplace Benefits

• Quarterly Team Rewards Bonus Program
• Professional development opportunities
• Continuing education allowance
• Uniform allowance

Lifestyle Benefits

• Six paid holidays (full-time only)
• Employee Assistance Program
• Employee discount program

Join Our Team!

At Best Friends Animal Hospital, Client Care Specialists do much more than manage the front desk. You’re a trusted connection between our clients and veterinary team, a reassuring presence when pet owners need support, and an important part of creating an exceptional experience for every family who walks through our doors.

Come join our team! If you’re an experienced client service professional who thrives in a busy environment and wants to build a meaningful career helping pets and their people, we’d love to hear from you. and discover why Best Friends Animal Hospital is such a rewarding place to grow your career!

Diversity, equity, inclusion, and belonging are core values at Best Friends Animal Hospital and Vetcor. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. Every team member enriches our workplace by bringing different perspectives and experiences. That’s why we’re committed to a culture where employees can be their authentic selves, feel a true sense of belonging, and are empowered to reach their highest potential.