Experience Coordinator

CBRE, Inc.; Florida; On-site; USD 38,000 - 52,000; Full time

Job summary

CBRE’s Experience by Industrious seeks an Experience Coordinator to shape daily workplace vibes. You own the front-of-house, greet visitors, issue passes, and ensure security while creating a welcoming, professional atmosphere.

You will handle events, mail and supply coordination, and vendor coordination, ensuring on-time execution and proactive issue resolution. A strong interpersonal skillset and ability to work independently are essential.

Qualifications

• Must speak fluent English and Spanish.
• College degree preferred with 2 or more years of experience in customer service, hospitality, or a workplace environment.
• Comfortable with standard workplace and collaboration tools (email, documents, spreadsheets, and scheduling).
• Strong preference for experience in a corporate, hotel, or premium service environment, familiarity with visitor management or workplace coordination tools, and comfort with event setup and vendor coordination.

Responsibilities

• Greet visitors and manage front-of-house, issue passes, and enforce security protocols.
• Answer calls professionally and maintain a positive first impression.
• Address inquiries and provide professional solutions to employees and guests.
• Oversee janitorial and maintenance work orders through completion.
• Coordinate mail, office supplies, and employee onboarding.
• Plan and manage on-site events, including space reservations and setup.
• Liaise with vendors to maintain service levels for the workplace.

Skills

English

Spanish

Education

College degree preferred

Job description

About CBRE and Experience Services:

CBRE is the world's largest commercial real estate services firm. Experience by Industrious is CBRE’s global hospitality business that partners with leading companies and landlords to design and operate workplaces people love coming to. We treat the daily experience of work as a product worth obsessing over, and we build our teams with people who feel the same way.

About the Role:

The Experience Coordinator shapes how the workplace feels each day for everyone who walks through the door. You're the first person most people encounter when they walk through the door. At a high-performing site, that moment is never accidental. You will shape how employees and visitors feel about their workplace everyday. You own the front-of-house: greetings, visitor management, event logistics, mail and supply coordination, and maintenance dispatch. You will be successful in this role when you greet and look after every visitor and employee, keep events running on time, and resolve building issues before they are noticed.

What You'll Do: Front-of-House & Visitors

Greet everyone entering the facility, issue visitor and parking passes, and apply security protocols so guests feel welcome and the site stays secure.

Answer the telephone professionally and make a memorable first impression.

Acknowledge inquiries and complaints from employees, guests, and co-workers, and provide professional solutions.

Workplace Services & Vendors

Manage janitorial and maintenance work orders through to completion so employees are not working around problems in the space.

Coordinate mail services, office supply ordering, and employee onboarding so new joiners have what they need on their first day.

Coordinate with vendors supplying services and goods to the workplace to maintain agreed service levels.

Events & Activities

Organize and manage on-site events, including space reservations, setup and teardown, and supply delivery, so hosts can focus on their attendees.

Arrange and confirm recreational, dining, and business activities on behalf of the requestor.

This Role Is a Good Fit If You:

Notice when a visitor needs directions or an answer before they've asked for it, and visitors remark on how at ease it makes them feel.

Prioritize on the spot when an event, a delivery, and three requests hit at the same time, and never drop or forget the requests.

Truly enjoy each day being totally different, without tons of advanced warning. The unpredictable nature of the day energizes you instead of draining you.

Catch when something's slightly off-brand or a supply level is running low, before anyone else notices.

Ability to work independently with little direct supervision.

Comfortable meeting and engaging with new people.

Utilize a high level of attention to detail as well as strong interpersonal skills.

Have a positive attitude and a strong sense of urgency in resolving any issues that arise.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

Disclaimers:

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

What You Need:

• Must speak fluent English and Spanish

• College degree preferred with 2 or more years of experience in customer service, hospitality, or a workplace environment.

• Comfortable with standard workplace and collaboration tools (email, documents, spreadsheets, and scheduling)

• Strong preference for experience in a corporate, hotel, or premium service environment, familiarity with visitor management or workplace coordination tools, and comfort with event setup and vendor coordination.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affinitive Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)