Expense Management Accountant

Paycom - ATS; Sanford (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance (employee)

Dental insurance (employee)

Life/AD&D

Long-Term Disability

Vacation leave

Sick leave

Paid holidays

Paid time off

Job summary

Sanford Airport Authority is seeking a Procurement Analyst to manage accounts payable and the purchasing card program. The role involves routing invoices, applying GL codes, and preparing recurring AP listings with weekly payments, while ensuring accurate journal entries and data retention.

The position supports the Finance department, assists with annual audit activities, and participates in process improvements across the department.

Qualifications

• Four-year degree in Finance, Accounting, or Business preferred.
• Experience with accounts payable/expense management in airport/governmental settings preferred.
• Knowledge of modern finance, accounting, and auditing practices.

Responsibilities

• Review invoices and apply GL codes for department head approval.
• Route invoices for authorization and final coding.
• Create recurring AP listings and process weekly payments.
• Administer purchasing card and expense management program, archive statements and prepare reports.
• Assist with journal entries and monthly/year-end accruals based on trend analysis.

Skills

Accounts payable

Expense management

GL coding

Journal entries

Vendor inquiries

Education

Bachelor's degree in Finance/Accounting/Business

Tools

ERP software

Microsoft Office

Job description

Under the supervision and guidance of the Financial Operations Manager, this position will perform duties to facilitate accounts payable and purchasing card expense processing, working within the limits of standard or accepted practice.ESSENTIAL DUTIES:As the primary administrator of the airport’s automated AP solution, receives and reviews invoices and applies initial general ledger codes for department head approval. Routes the invoices to departments for authorization and final coding.Creates recurring accounts payable listings, submits for review, and issues checks and/or electronic payments following authorization on a weekly basis.Administrator of the purchasing card and expense management program. This includes, but is not limited to, archiving statements, compiling final approved reports appropriate to submit for review, as well as documenting accurate general ledger codes as needed to ensure journal entry approval on a timely basis and proper data retention.Respond to calls from vendors regarding timing and amounts of payments and resolve related issues. Work with other departments in requesting, vendor applications and supporting documentation to be entered into the ERP.Issue keys and update key codes for fuel. Assist Administration in the tracking of all vehicles and appropriate details and process monthly payments related to leased vehicles.Reconcile assigned general ledger accounts. Create journal entries when needed. Reviews monthly AP reports. Also, verifies monthly purchasing card transactions to ensure accurate account coding and expense information.Serves as the secondary contact in developing and maintaining updates to monthly operating expense accruals based on trend analysis and data from internal parties in addition to feedback from external vendors. Also, assists the Financial Reporting Accountant in the preparation of year-end expense accruals based on total outstanding operating and capital obligations of the current fiscal year.Assist with process changes and system implementations related to Finance business processes.Support Finance Department in providing documents and worksheets as requested in relation to the interim/annual audit engagements.Assist theFinancial Operations Manager & Director of Finance as needed with preparation of financial statements.Maintain safe work area and comply with safety procedures and equipment operating rules keeping work area in a clean and orderly condition.Participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, and policies.Provides cross-training for the other employees within the Finance Department to cover vacation and other absences from the Expense Management position.Accepts cross-training in the other functions within the Finance department to help cover others for their vacation and other absences.Perform other related duties as assigned.TOOLS AND EQUIPMENT USED:Use computer and common office equipment including Microsoft Office and other software and applications.QUALIFICATIONS:Knowledge of principles, practices, and methods of modern finance, accounting, and auditing.EXPERIENCE AND EDUCATION:A four-year degree from an accredited college or university, preferably in a field related to Finance, Accounting, or Business is highly preferred.Specific experience related to accounts payable/expense management and education in Airport or governmental financial management and administration is preferred.PHYSICAL STANDARDS:Positions in this class are typically situated in a standard office environment resulting in little exposure to the weather and requiring no unusual physical tasks or abilities.Employment RequirementsEmployment is contingent upon successful completion of applicable pre-employment requirements, which may include:Federal fingerprint-based background check. The Authority conducts a federal fingerprint-based background check consistent with applicable airport security requirements. The scope of the check is not limited to a seven-year period. Certain criminal convictions may affect eligibility for employment.10-panel drug screening. The Authority maintains a drug-free workplace. Pre-employment drug screening includes testing for THC.Motor Vehicle Record (MVR) review. A satisfactory driving record is required for positions or duties for which driving is applicable. The review may include license status, suspensions, moving violations, and DUI-related offenses.Education verification.Additional screening, security, or employment requirements may apply based on applicable federal, state, or Authority requirements.BenefitsFull-time employees are eligible for benefits beginning the first day of the month following 30 days of employment, subject to applicable plan terms and eligibility requirements.100% employer-paid employee-only medical insurance100% employer-paid employee-only dental insuranceBasic Life/AD&D insurance equal to one time annual salaryLong-Term Disability insuranceAccess to voluntary insurance options80 hours of vacation accrued annually40 hours of sick leave accrued annually24 hours of pro-rated, non-accruing paid time off per fiscal year13 paid holidays annuallyDetailed benefits and enrollment information are provided upon hire and are subject to applicable plan documents, policies, and eligibility requirements.Join the Sanford Airport AuthorityThe Sanford Airport Authority offers an opportunity to build a long-term career while supporting the operation and growth of Orlando Sanford International Airport. Employees receive training, professional development opportunities, and access to a comprehensive benefits program designed to support their professional and personal well-being.If you are interested in a career in public procurement and want to contribute to the successful operation of a growing airport, we invite you to apply for the Procurement Analyst position.