Expeditor I - (New Grad)

EnergyLink Sourcing, LLC; United States; On-site; USD 33,000 - 38,000; Full time

Benefits offered by this job

Generous PTO

401k matching

Benefits package

Weekly pay

Mentoring & growth

Job summary

EnergyLink Sourcing LLC, the centralized supply chain arm of Quanta Services, seeks an Expeditor I to support post-award material execution for Transmission, Substation, and Distribution EPC projects. You will maintain supplier follow-up and schedule visibility from PO acknowledgment through delivery and closeout.

The role collaborates with Buyers, engineering, quality, logistics, project management, construction, and field teams to keep material commitments visible and aligned with project

Qualifications

• High school diploma or equivalent; Associate or bachelor’s degree in supply chain management, business, logistics, construction management, engineering, or a related field preferred
• 0–2 years of experience in expediting, material coordination, purchasing, logistics, planning, procurement, supply chain, construction support, or related role
• Basic understanding of purchase orders, supplier communication, material delivery, and order status tracking
• Proficiency in Microsoft Office, particularly Excel, with ability to learn ERP, procurement, and project management systems
• Exposure to Transmission & Distribution (T&D), substation, electric utility, construction, or EPC projects preferred
• Familiarity with BOMs, technical specs, drawings, project schedules, or supplier documentation preferred
• Experience with ERP, procurement, or project management systems such as Coupa, SAP, Oracle, JDE, or Procore preferred
• Exposure to purchasing, sourcing, supplier negotiations, or competitive bidding is a plus
• Strong organization, time management, and follow-through
• High attention to detail and commitment to data accuracy
• Clear, professional written and verbal communication skills
• Persistent, customer-service-oriented approach to supplier follow-up and issue resolution
• Ability to manage multiple orders and priorities in a fast-paced, project-driven environment
• Ability to work collaboratively across Purchasing and project teams while maintaining accountability for expediting activities

Responsibilities

• Establish and maintain expediting records for assigned purchase orders
• Obtain and track supplier purchase order acknowledgments and baseline schedules
• Perform routine supplier follow-up on engineering submittals, material availability, fabrication, testing, inspection readiness, shipment, and delivery milestones
• Maintain accurate expected dates and supplier status in ERP and project tracking systems
• Support document expediting by tracking supplier drawings, data, quality documents, and other submittals
• Participate in supplier status calls, maintain action logs and meeting notes
• Identify late or at-risk materials early and escalate issues with clear information
• Coordinate shipment and delivery status with suppliers, logistics, material yards, and field contacts
• Support PO closeout, supplier performance reporting, document retention, and invoice or receiving research
• Escalate pricing, commercial terms, scope, quantity, or PO changes to the assigned Buyer
• Perform special projects and other duties; adhere to internal standards and procedures

Skills

Excel proficiency

ERP systems

Supplier coordination

Attention to detail

Communication skills

Time management

Multi-project handling

Education

Supply chain degree

High school diploma

Tools

Coupa

SAP

Oracle

JDE

Procore

Job description

About Us

EnergyLink Sourcing LLC serves as the centralized supply chain arm of Quanta Services and its operating companies. Our centralized approach enables us to establish stronger partnerships across our supplier and client networks, improve material availability, and drive greater certainty of delivery for our customers. We are proud to support dynamic projects that power communities and drive progress.Our team is driven by integrity, responsiveness, and a commitment to delivering results. At EnergyLink, we believe in building long-term relationships with our clients, our partners, and our employees – grounded in trust, collaboration, and performance. We are committed to attracting and retaining top talent by offering competitive wages, comprehensive benefits, and opportunities for professional growth.

About this Role

The Expeditor I supports post-award material execution for EnergyLink Transmission, Substation, and Distribution EPC projects by maintaining supplier follow-up and schedule visibility from purchase order acknowledgment through delivery and closeout. Expeditors are assigned to projects and Buyers but report through the Purchasing organization. This developing role works closely with suppliers, Buyers, engineering, quality, logistics, project management, construction, and field teams to keep material commitments visible, accurate, and aligned with project need dates.

What You'll Do

• Establish and maintain expediting records for assigned purchase orders, including supplier contacts, required-on-site dates, acknowledgment status, deliverables, key milestones, and current forecast dates.
• Obtain and track supplier purchase order acknowledgments and baseline schedules; identify missing information, schedule gaps, or commitments that do not align with project requirements.
• Perform routine supplier follow-up on engineering submittals, material availability, fabrication, testing, inspection readiness, shipment, and delivery milestones.
• Maintain accurate expected dates and supplier status in ERP, procurement, and project tracking systems; provide timely order status, delivery updates, schedule risks, and recovery information to assigned Buyers to support project communication.
• Support document expediting by tracking supplier drawings, data, quality documents, and other required submittals, and coordinating follow-up on internal reviews that affect supplier progress.
• Participate in routine supplier status calls, maintain action logs and meeting notes, and follow through on open commitments.
• Identify late or at-risk materials early and escalation schedule, quality, documentation, logistics, shortage, damage, or delivery concerns with clear supporting information.
• Coordinate shipment and delivery status with suppliers, logistics, material yards, and field contacts as required by established communication plans or Purchasing leadership; track Advanced Shipping Notices (ASNs), shipping documentation, Proof of Delivery (POD), receipt verification, shortages, damages, returns, and related follow-up.
• Support purchase order closeout, supplier performance reporting, document retention, and invoice or receiving research as requested by the Buyer or Purchasing leadership.
• Escalate pricing, commercial terms, scope, quantity, contractual issues, or purchase order changes to the assigned Buyer; the Expeditor does not independently authorize commercial commitments.
• Performs special projects and completes other duties as assigned or requested.
• Adheres to internal standards, policies, and procedures.

What You'll Bring

• High school diploma or equivalent; Associate or bachelor’s degree in supply chain management, business, logistics, construction management, engineering, or a related field preferred
• 0-2 years of experience in expediting, material coordination, purchasing, logistics, planning, procurement, supply chain, construction support, or a related role.
• Basic understanding of purchase orders, supplier communication, material delivery, and order status tracking.
• Proficiency in Microsoft Office, particularly Excel, with the ability to learn ERP, procurement, and project management systems.
• Exposure to Transmission & Distribution (T&D), substation, electric utility, construction, or EPC projects preferred.
• Familiarity with Bills of Materials (BOMs), technical specifications, drawings, project schedules, or supplier documentation preferred.
• Experience with ERP, procurement, or project management systems such as Coupa, SAP, Oracle, JDE, or Procore preferred.
• Exposure to purchasing, sourcing, supplier negotiations, or competitive bidding is a plus.
• Strong organization, time management, and follow-through.
• High attention to detail and commitment to data accuracy.
• Clear, professional written and verbal communication skills.
• Persistent, customer-service-oriented approach to supplier follow-up and issue resolution.
• Ability to manage multiple orders and priorities in a fast‑paced, project‑driven environment.
• Ability to work collaboratively across Purchasing and project teams while maintaining accountability for assigned expediting activities.

What You'll Get

• Competitive base salary
• Generous PTO & paid holidaysto maintain work-life balance
• 401(k) with a generous matchto plan for your future
• Comprehensive benefits– medical, dental, vision, and life insurance
• Weekly payfor consistent, reliable compensation
• Great mentoring & career growth opportunities– we invest in your development

Compensation Range

The anticipated compensation for this position is USD $24.04/Hr. - USD $27.64/Hr. depending on experience and qualifications.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.