Expanded Learning Opportunity Program (ELOP) Administrative Associate

Grow Public Schools; Shafter (CA); On-site; USD 21,000 - 30,000; Part time

Job summary

Grow Public Schools is seeking an Expanded Learning Opportunity Program (ELOP) Administrative Associate to support daily administrative operations of the program, under the Program Lead and Senior Manager of Programs Improvement.

The role emphasizes communication with families and staff, enrollment data entry, event support, and onboarding assistance, with occasional classroom coverage when needed.

Qualifications

• High school diploma plus 2 years of college or school/afterschool experience.
• Bachelor’s degree preferred.
• Knowledge of different educational software is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Support the ELOP Leadership team as the point of contact for community members, future parents, and staff.
• Assist with student enrollment, including collecting paperwork and entering information into the student database.
• Assist in managing the student database with ongoing data entry.
• Support office team in maintaining records and data for required reports.
• Help host events such as parent information sessions during recruitment and open enrollment.
• Assist in recruitment events and interviews and serve as onboarding contact.
• Prepare and distribute correspondence, reports, and bulletins; translate documents as needed.
• Occasionally cover classroom activities if an activity leader is absent.

Skills

Communication

Team collaboration

Bilingual Spanish

Computer literacy

Education

High school diploma + 2 years college

Bachelor’s degree preferred

Tools

Word

Excel

Student database

Job description

Expanded Learning Opportunity Program (ELOP) Administrative Associate

Part-time HourlyJob Summary: The Grow Public Schools Expanded Learning Opportunity Program (ELOP) Administrative Associate will assist the ELOP leadership team with daily administrative operations of the program, in support of the goals, policies, and procedures developed by the Program Lead and Senior Manager of Programs Improvement.

Reports to: ELOP Manager, Grow Public Schools

Job Duties:

• Support the ELOP Leadership team as the point of contact for community members, future parents, and staff. Answering questions, ensuring timely and professional communication
• Assist with student enrollment, including collecting all necessary paperwork and entering information into the student database.
• Assist in managing the student database, including entering data on an ongoing basis.
• Support after school leadership team in the maintenance of records and data for required reports
• Support office team in hosting events such as parent information sessions during student recruitment and open enrollment
• Assists in facilitating employee recruitment events, and interviews, and is a point of contact during the onboarding process
• Assist with the preparation and distribution of correspondence, reports, bulletins, and memorandums in relation to assigned projects, and translate documents as required.
• Assist with other office duties as needed.
• Able to take over the classroom if needed in the absence of an activity leader

Required Knowledge/Skills/Abilities:

• Excellent written and verbal communication skills
• Proven ability to work collaboratively on projects
• Bilingual in Spanish
• Computer Literacy (Word, Excel, Basic use of Student database)
• Education and Experience:
• High school Diploma plus 2 years of college or school & afterschool experience
• Bachelor’s Degree preferred
• Knowledge of different educational software is a plus

Generally work hours are Monday-Thursday 1:00pm-6:30pm & Friday 12:30 pm - 6:30 pm , however, there may be days where the ELOP Administrative Associate supports school enrichment activities such as parent-teacher nights, family cooking classes, 8th-grade promotion, etc.