Exhibit & Sponsorship Ops Lead - Conferences

Gartner; Irving (TX); Hybrid; USD 50,000 - 74,000; Full time

Benefits offered by this job

Generous PTO

401k match up to $7,200 per year

Stock purchase at a discount

Job summary

Gartner Conferences seeks a detail‑oriented Conferences Planner to oversee exhibitor operations for North American conferences. You will lead project delivery, floor plan development, budgets, staff, and production schedules to maximize revenue and attendee value.

Responsibilities include onsite leadership, inventory management, data analysis, and strong vendor relationships. This role requires a Bachelor’s degree and bilingual English/Portuguese, with 1–3+ years in events or tradeshow

Qualifications

• Bachelor's Degree preferred.
• Bilingual English & Portuguese required.
• 1-3+ years event management, experiential marketing, event marketing and/or tradeshow management.
• Proven event operational skills including production schedules, budget management and event staffing.
• Project management experience on detailed programs with multiple variables and dependencies.
• Proven experience in managing agency and vendor partners.
• Strong interpersonal and relationship building skills, especially with senior level professionals and agency partners.

Responsibilities

• Lead operational delivery of exhibitor elements across multiple B2B conferences including project management, floor plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
• Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
• Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
• Attend conferences as the onsite lead for exhibit delivery including managing the production schedule, agency partners, vendors and conference staff.
• Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities.
• Analyze data to determine best course of action on various conference elements.
• Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients.
• Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
• Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and strong partnerships.
• Achieve operational excellence and process efficiencies across all aspects of the conference delivery.
• Develop a comprehensive understanding of Gartner's conference business including the value proposition of each conference for attendees and exhibitors and the value proposition of each exhibitor product.
• Standardized operational processes, project management and best practices both in the planning and onsite execution stages of conference production and delivery.
• Develop an innovative and creative approach to all aspects of the role - team management, engagement strategy and operational execution.

Skills

Event management

Budget management

Project management

Vendor management

Staff planning

Data analysis

English-Portuguese bilingual

Education

Bachelor's Degree preferred

Job description

Gartner Conferences seeks a detail‑oriented Conferences Planner to oversee exhibitor operations for North American conferences. You will lead project delivery, floor plan development, budgets, staff, and production schedules to maximize revenue and attendee value.

Responsibilities include onsite leadership, inventory management, data analysis, and strong vendor relationships. This role requires a Bachelor’s degree and bilingual English/Portuguese, with 1–3+ years in events or tradeshow