Exercise Event Planner

SAIC; Pearl City (HI); On-site; USD 80,000 - 120,000; Full time

Job summary

SAIC is seeking an Exercise Event Planner in Pearl City, Hawaii, to support USPACOM by coordinating exercise training events, producing and managing event documentation, and handling virtual collaboration across platforms. The role involves coordinating with military, civilian, and contractor personnel to align IT, COMMS, and system requirements.

The ideal candidate has a Bachelor's degree with 6+ years of related experience, strong problem-solving skills, and proficiency in TEAMS, Adobe

Qualifications

• Bachelor's degree and 6+ years of related experience; 4 extra years may substitute for degree.
• Experience with Microsoft TEAMS and establishing video conference (VTC) meetings.
• Working knowledge of Adobe Connect, Microsoft SharePoint and Integrated Master Schedule (IMS).
• Must possess strong problem-solving skills and be detail-oriented.

Responsibilities

• Coordinate and manage virtual collaboration; maintain exercise support data on SharePoint.
• Manage virtual collaboration sessions (TEAMS, GVS, Adobe Connect, etc.).
• Develop and maintain event support plans, POAM slides, and requirement charts; manage workflows.
• Identify, verify, and track all event IT/COMMS/Network requirements with staff and contractors.
• Implement and manage access and badging for each exercise/event.
• Create, manage, and disseminate event floor plans and schedules.
• Prepare and present the Facility Briefs and IM/KM briefs for events.
• Create and manage exercise SharePoint sites and travel documentation as needed.

Skills

Video conferencing

SharePoint

IMS (Integrated Master Schedule)

Adobe Connect

Problem solving

Detail orientation

Team coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft TEAMS

Adobe Connect

Microsoft SharePoint

IMS

Job description

Minimum Clearance Required Secret

Job ID 2617826

Location Pearl City, HI, US

Date Posted 2026-10-12

Category Communications

Subcategory Events Planning

Schedule Full-Time

Shift Day Job

Travel Yes - 25% of the time

Clearance Level Must Be Able to Obtain TS/SCI

Potential for Remote Work ORA_ON_SITE

Description

SAIC is currently seeking an Exercise Event Planner located in Pearl City, Hawaii to support the USPACOM to coordinate and manage exercise training events, produce and manage event support and facility documentation, coordinate and manage virtual collaboration and maintain relevant exercise support data on SharePoint.

Job Description

• Coordinate and manage virtual collaboration and maintains relevant exercise support data on SharePoint.
• Manage virtual collaboration sessions; S-VTC, Global Video Services (GVS), TEAMS, Adobe Connect and other apps.
• Develop and maintain event support and facility documentation and products to include event support plans, Plan of Action and Milestones (POAM) slide decks, requirement charts to track event tech, app, and communication requirements; process and work-flow products.
• Work with military, civilian and contractor personnel to identify, verify and track all event IT, COMMS, and System/Network requirements.
• Implement and manage access and badging process for each exercise/event.
• Create, manage, and disseminate event floor plans for transitions and execution.
• Work with the Event Support team to produce event Information Management / Knowledge Management (IM/KM) brief.
• Create and present the PWC Facility Brief for each event.
• Create and manage exercise and facility SharePoint sites as well as daily agendas and schedules.
• Process travel documents for deployed events as assigned.
• Work with a small team to make inputs and manage the internal calendar.
• Communicate with and lead and facilitate meetings with USINDOPACOM leadership and Action Officers/Planners, Component Command exercise planners and Work Group Leads.

Qualifications

Required Education and Experience

• Bachelors and six (6)+ years of related experience; additional four (4) years of experience considered in lieu of degree.
• Experience with Microsoft TEAMS and establishing video teleconference (VTC) meetings.
• Working knowledge of Adobe Connect, Microsoft SharePoint and Integrated Master Schedule (IMS).
• Must possess strong problem-solving skills.
• Must be detail-oriented.

Required Clearance

• Must have an Active Secret Clearance with ability to obtain a TS/SCI Clearance.
• Must be a current US Citizen.

Target salary range $80,001 - $120,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.