Executive Team & Talent Acquisition Coordinator

Suntimes; Chicago (IL); On-site; USD 67,600 - 85,000; Full time

Benefits offered by this job

Medical and Dental Insurance

Retirement Savings Plan

Commuter Benefits

Vacation and Holidays

Job summary

Chicago Public Media is looking for an Executive Team & Talent Acquisition Coordinator to provide high-level administrative support to executives. This role is essential for managing calendars, scheduling interviews, and ensuring a seamless candidate experience.

The ideal candidate should possess strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. A competitive salary between $67,600 to $85,000 annually is offered, along with a comprehensive benefits package.

Qualifications

• 2+ years of experience in relevant roles.
• Proficiency with calendar systems and productivity platforms.
• Ability to juggle competing priorities.

Responsibilities

• Provide calendar management and logistics support for executives.
• Coordinate interview scheduling and maintain candidate communications.
• Assist with planning for executive-led meetings and events.

Skills

Talent Acquisition Coordination

Executive Assistance

Calendar Management

Communication Skills

Organizational Skills

Time Management

Tools

Google Workspace

Microsoft Office

Greenhouse ATS

Job description

About Chicago Public Media

Chicago Public Media is one of the nation’s largest local nonprofit news organizations. Home to WBEZ 91.5FM, the Chicago Sun-Times, and Vocalo. Chicago Public Media reaches more than 3.3 million people weekly across broadcast, print, and digital platforms. As a mission-driven organization, we aspire to be the most trusted news source Chicagoans turn to for understanding the people, events, and ideas shaping our community.

Chicago Public Media is a 100% community-funded newsroom powered by nearly 97,000 members whose support makes our journalism possible. This sustained community investment helped drive nationally recognized work in 2025, including 29 awards from esteemed organizations, including the Public Media Journalists Association, the Edward R. Murrow Awards, and the National Association of Black Journalists.

We believe independent journalism is essential to a healthy democracy and that access to objective, fact-based news is a right for every citizen. We serve the public interest by creating diverse content that informs and enriches our community, supported by a dedicated staff of approximately 250 professionals.

For more information, please see the Chicago Public Media Annual Report.

The Opportunity

Chicago Public Media is in search of a dynamic, well organized and tech savvy Executive Team & Talent Acquisition Coordinator to join our fast paced, collaborative environment. As the Executive Assistant to the CEO, your primary responsibility will be to provide high-level administrative, operational, and coordination support to members of the Executive Team while also serving as a key partner to the Talent Acquisition function. This role blends executive support, cross-functional coordination, and candidate experience management, requiring exceptional judgment, discretion, and organizational skills.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-moving environment where priorities shift and excellence is expected. They act as a trusted gatekeeper for executives and a seamless extension of the Talent Acquisition team.

Key Responsibilities

Executive Team Support

• Provide complex calendar management, scheduling, and logistics support for multiple executives, including internal meetings, external engagements, and travel
• Serve as a primary point of contact between executives and internal/external stakeholders, exercising sound judgment and confidentiality
• Prepare meeting materials, agendas, briefing documents, and follow-ups as needed
• Track action items, deadlines, and key deliverables across executive priorities
• Anticipate needs, proactively solve problems, and streamline administrative processes

Talent Acquisition Support

• Coordinate interview scheduling across candidates and hiring managers
• Manage candidate communications to ensure a professional, timely, and welcoming experience
• Support logistics for recruiting activities including recruiting events
• Maintain accuracy in applicant tracking systems and related documentation
• Partner with the talent team to improve scheduling workflows, templates, and candidate experience processes
• Serve as the primary point of contact for candidates throughout the interview process, delivering a professional, inclusive, and responsive experience
• Support offer-stage logistics, including approvals, documentation, and coordination with HR
• Assist with onboarding coordination and handoff once offers are accepted

Operational & Cross-Functional Support

• Assist with planning and logistics for executive-led meetings, retreats, and company-wide events
• Support special projects for executives and the People and Culture team as needed
• Identify opportunities to improve efficiency, systems, and communication across supported functions
• Create, format and maintain high quality presentations supporting organizational initiatives and projects

The company reserves the right to add to, delete, change, or modify the essential duties and responsibilities at any time.

Required Skills and Experience

• 2+ years of experience in Talent Acquisition Coordination, Recruiting Operations, Executive Assistant, or similar roles
• Advanced calendar management and scheduling skills across multiple stakeholders
• Proficiency with calendar systems, video conferencing tools, and productivity platforms (e.g., Google Workspace or Microsoft Office)
• Exceptional organizational and time-management skills with the ability to juggle competing priorities
• Excellent organizational, communication, and candidate-facing skills
• High level of professionalism, discretion, and emotional intelligence
• Strong written and verbal communication skills
• Ability to work independently, anticipate needs, and follow through consistently
• Strong operational mindset with excellent attention to detail
• Clear, candidate-facing communication skills and high professionalism
• Ability to prioritize effectively in fast-paced, deadline-driven environment

Preferred Skills and Experience

• Hands-on experience with Greenhouse or similar ATS platforms preferred
• Experience supporting recruiting or HR teams strongly preferred

Compensation

The expected pay range for this position is $67,600 to $85,000 per ANNUM.

Chicago Public Media provides pay ranges representing its good faith estimate of what the organization reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographical location, and external market pay for comparable jobs.

Working at Chicago Public Media

At Chicago Public Media, we care deeply about our employees as we know attracting, developing, and growing talent is key to our success and enhancing our impact.

Our culture is one where collaboration, diversity of ideas, and innovation are encouraged. We value colleagues who will enhance our culture by bringing new ideas, divergent experiences, and talents to our dynamic workplace.

At Chicago Public Media we believe dedication to a great workplace includes supporting our employees and their families. As a result, we provide a broad and generous benefits package for employees at hire and in the years to come.

Our benefits include a competitive salary and benefits package which includes medical, dental, vision, vacation, holidays, life insurance, disability coverage, retirement savings, and a commuter benefits plan.

Chicago Public Media is an Equal Opportunity Employer, and we actively seek and welcome people from all backgrounds, orientations, and life experiences to join our team.

The essential functions described above are not all-inclusive and are not intended to create any contractual or other legal commitment. Chicago Public Media may change the content or format of this job at any time in its sole and exclusive discretion without notice.