Executive Staff Assistant

American Eagle Outfitters Inc.; Orlando (FL); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Job summary

American Eagle Outfitters, Inc. is seeking an Executive Staff Assistant to support a Zone Vice President with a range of administrative tasks in a fast-paced environment.

The role requires confidentiality, initiative, and strong judgment, with the ability to uplift unique problems to higher levels. The successful candidate will manage VP calendars, coordinate travel, prepare presentations, and compile reports, while collaborating with other assistants and teams across the organization.

Qualifications

• 3+ years previous, relevant experience supporting executives.

Responsibilities

• Manage and maintain calendars for the VPs.
• Plan and execute domestic and international travel planning and expense reconciliation.
• Anticipate routine activities without prompting, and communicate any issues or delays in advance.
• Daily email tracking, editing, filtering, and correspondence.
• Organize and facilitate all meetings (off and on-site) as needed.
• Attend off-site meetings as necessary.
• Assist as needed in development of dynamic presentation decks.
• Compile Daily & Weekly Reporting.
• Partner with other Executive Assistants to coordinate meetings and general administrative needs as necessary.

Skills

Calendar management

Travel planning

Communication

Attention to detail

Confidentiality

Team collaboration

Tools

Google Workspace

Excel

Google Sheets

COGNOS

Job description

Job Description

POSITION TITLE

Executive Staff Assistant

REPORTS TO

VP of AE stores

LOCATION

Remote/East Coast

Position Summary

AEO is seeking an Executive Assistant to support a Zone Vice President with a variety of administrative tasks (VP of AEO Stores). The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to uplift serious or unique problems to higher levels. The successful candidate will possess structure, attention to detail, and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the group with professional courtesy and acumen as well as providing general support and assistance to their teams.

Responsibilities

• Manage and maintain calendars for the VPs
• Plan and execute domestic and international travel planning and expense reconciliation
• Anticipate routine activities without prompting, and communicate any issues or delays in advance
• Daily email tracking, editing, filtering, and correspondence
• Organize and facilitate all meetings (off and on-site) as needed. Attend off-site meetings as necessary
• Assist as needed in development of dynamic presentation decks
• Compile Daily & Weekly Reporting
• Partner with other Executive Assistants to coordinate meetings and general administrative needs as necessary other duties as assigned

Qualifications

• 3+ years previous, relevant experience supporting executives
• Experience handling confidential information in a professional environment
• Ability to maintain a flexible schedule. As needed, work hours need to coincide with leadership
• High degree of proficiency Google platform, Expert knowledge of Excel, Google Sheets, COGNOS
• Strong analytical, prioritizing, interpersonal, and problem-solving skills
• Strong verbal and written communication skills
• Strong project management (from conception to completion) & planning skills
• Demonstrated collaborative skills and ability to work well within a team
• Ability to work in a fast-paced and deadline-oriented environment
• Self-motivated with critical attention to detail and deadlines

Pay/Benefits Information

• Actual starting pay is determined by various factors, including but not limited to relevant experience and location.
• Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits.
• Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service. For additional information, please click HERE .
• AEO may also provide discretionary bonuses and other incentives at its discretion.

About Us

Get to Know AEO

American Eagle Outfitters, Inc. (NYSE: AEO) is a leading global specialty retailer with a portfolio of beloved apparel brands including American Eagle, Aerie, OFFL/NE by Aerie, Todd Snyder and Unsubscribed.

Rooted in optimism, inclusivity and authenticity, AEO’s brands empower every customer to celebrate their unique personal style by offering casual, comfortable, timeless outfitting and high-quality products that are made to last. In addition to a robust e-commerce business, we operate stores in the United States, Canada and Mexico, with merchandise available in more than 30 countries through a global network of license partners.

At AEO, we believe in the power of our people and our brands. Our Better Together culture creates a mutual desire to succeed–inspiring our community to excel, while driving future growth for the business and associates. Through experience, exposure and education we empower associates to build their unique career journey.

Inclusion, Diversity, Equity and Access at AEO

We remain committed to building an inclusive culture that is welcoming and fosters a sense of belonging for everyone. Please see more about our initiatives here .

AEO is an Equal Opportunity Employer and is committed to complying with all federal, state and local equal employment opportunity ("EEO") laws. AEO prohibits discrimination against associates and applicants for employment because of the individual's race or color, religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, disability, gender identity or expression, marital or partnership status, domestic violence or stalking victim status, genetic information or predisposing genetic characteristics, military or veteran status, or any other characteristic protected by law. This applies to all AEO activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. AEO also provides reasonable accommodation of religion and disability in accordance with applicable law.

Applications will be accepted until the Apply Before date (if applicable), but may be extended based on applicant volume.

JOB INFO

Job Identification 34297

Job Category : HR

Posting Date : 2026-10-13T18:25:36+00:00

Job Schedule : Full time

Locations : Orlando, FL, United States