Executive Staff Assistant

Remote Jobs; East Lansing (MI); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading research organization is seeking an experienced Executive Assistant to support the Associate Vice President. This remote position offers flexibility in scheduling and the chance to make a significant impact by supporting high-level executives. The ideal candidate will possess strong organizational skills and have 5-8 years of administrative experience. Responsibilities include managing complex calendars, overseeing travel arrangements, and drafting communications.

Benefits

Career advancement opportunities

Supportive work environment

Flexible work arrangements

Qualifications

• 5-8 years of progressively responsible administrative experience.
• Ability to work independently and collaboratively while managing workload.
• Strong attention to detail and accuracy in task completion.

Responsibilities

• Manage and optimize complex calendars for the Associate Vice President.
• Oversee travel arrangements for the AVP.
• Draft, edit, and distribute internal and external communications.

Skills

Organizational skills

Communication skills

Education

High school education in relevant subjects

Job description

Overview

Employer Industry: Research and Innovation

Why consider this job opportunity

• Salary commensurate with experience
• Opportunity for career advancement and growth within the organization
• Flexibility to work remotely as mutually agreed upon
• Supportive and collaborative work environment
• Chance to make a significant impact by supporting high-level executives and organizational goals

Responsibilities

• Manage and optimize complex calendars for the Associate Vice President (AVP), coordinating high-level internal and external meetings
• Oversee travel arrangements for the AVP, including transportation, accommodations, and itinerary planning
• Draft, edit, and distribute internal and external communications, including newsletters
• Develop and maintain efficient filing systems and records management processes
• Plan and execute ORRS events, committee meetings, and special functions with attention to detail

Qualifications

• High school education with coursework in word processing, typing, shorthand, and grammar
• Five to eight years of related and progressively responsible administrative experience
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills with a high level of professionalism
• Ability to work independently and collaboratively while managing workload

Preferred Qualifications

• At least five years of experience in an administrative role in an executive office
• Familiarity with the employer\'s travel system
• Strong attention to detail and accuracy in task completion
• Experience handling confidential information and personnel issues
• Proven ability to collaborate effectively as part of a team

We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately.

We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer.