Executive Speaking Engagement Coordinator

LMD; Virginia (MN); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Health Ins with HRA plan

401(k)

Remote Work Reimbursement

Vacation Leave

Sick Leave

Job summary

LMD seeks a Speakers Bureau Coordinator to support a federal client, managing day-to-day operations of the Speakers Bureau. You will track requests, coordinate reviews, and prepare engagement documentation to align with agency priorities.

This contingent role depends on contract award and funding. Based in Arlington, VA, you will work cross-functionally with ExecSec, program offices, and external stakeholders to ensure engagements are documented and executed effectively.

Qualifications

• Bachelor’s degree in a relevant field.
• Minimum 3 years supporting executive engagement planning or events.
• Experience coordinating meetings, conferences, or stakeholder events.
• Experience preparing executive briefing materials or engagement docs.
• Strong written and verbal communication; excellent proofreading/editing.
• Proficiency with Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and Power BI.

Responsibilities

• Log, track, and manage meeting and speaking requests.
• Prepare and process forms and packages for leadership review.
• Coordinate with event organizers and internal stakeholders.
• Generate reports and dashboards for workload management.
• Maintain calendars and engagement trackers and ensure documentation is complete.
• Identify and implement process improvements for efficiency.

Skills

Executive engagement planning

Stakeholder coordination

Reporting and analytics

Communication & proofreading

Multitasking under deadlines

Education

Bachelor’s degree in Marketing/PR/Communications/Business

Tools

Power BI

SharePoint

Microsoft Office Suite

Teams

Job description

LMD seeks a Speakers Bureau Coordinator to support a federal client, managing day-to-day operations of the Speakers Bureau. You will track requests, coordinate reviews, and prepare engagement documentation to align with agency priorities.

This contingent role depends on contract award and funding. Based in Arlington, VA, you will work cross-functionally with ExecSec, program offices, and external stakeholders to ensure engagements are documented and executed effectively.