Executive Shipping & Admin Specialist

Express Employment Professionals - Cincinnati East; Santa Clarita (CA); On-site; USD 45,000 - 58,000; Full time

Job summary

Express Employment Professionals - Cincinnati East in Santa Clarita, CA seeks an Executive Shipping Administrative Assistant to support shipping, invoicing, and office operations. You will coordinate outbound/inbound shipments via UPS, FedEx, and USPS; generate labels, manifests, tracking docs, and keep logs accurate.

Responsibilities include processing invoices in Microsoft GP and QuickBooks, matching docs to POs, managing calendars, travel, and special projects while providing backup across

Qualifications

• Coordinate and process outbound and inbound shipments via UPS, FedEx, and USPS.
• Generate shipping labels, manifests, and tracking documentation; monitor shipments through to delivery.
• Prepare, process, and reconcile invoices using Microsoft GP and QuickBooks.
• Match shipping documentation to invoices and purchase orders; resolve discrepancies promptly.
• Provide day-to-day administrative support and backup across office functions.

Responsibilities

• Coordinate and process shipments via multiple carriers, ensuring delivery and tracking.
• Maintain shipping logs and records for audits.
• Schedule meetings and manage calendars; assist with travel arrangements.
• Provide backup support across office functions as needed.

Skills

Shipping coordination

Administrative support

Invoicing

Office software

Tools

Microsoft GP

QuickBooks

Job description

Express Employment Professionals - Cincinnati East in Santa Clarita, CA seeks an Executive Shipping Administrative Assistant to support shipping, invoicing, and office operations. You will coordinate outbound/inbound shipments via UPS, FedEx, and USPS; generate labels, manifests, tracking docs, and keep logs accurate.

Responsibilities include processing invoices in Microsoft GP and QuickBooks, matching docs to POs, managing calendars, travel, and special projects while providing backup across