Executive Services Lead — Donor Relations & Projects

UTHealth Houston; Houston (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

UTHealth Houston is seeking an experienced Executive Services Administrator to serve as a trusted operational partner to the Vice President, Principal Gifts and Strategic Initiatives, and the Executive Director, Principal Gifts.

The role provides executive-level administrative support, strategic project coordination, and operational management to enable the principal gifts team to cultivate, solicit, and steward transformational philanthropic investments.

Qualifications

• Bachelor's degree preferred for the role.
• High School Diploma or equivalent required; a bachelor's degree is strongly preferred.
• Minimum eight years of progressive administrative or executive support experience.

Responsibilities

• Serve as a trusted liaison with donors, university leadership, faculty, trustees, and external stakeholders.
• Coordinate principal gift projects by tracking deliverables and timelines.
• Prepare executive briefing materials, donor profiles, presentations, agendas, and meeting summaries.
• Provide executive services support including calendar management, travel coordination, and expense reimbursement.
• Maintain confidentiality and professionalism with donor and institutional information.

Skills

Organizational skills

Project management

Time management

Written and verbal communication

Executive presence

Education

Bachelor's degree preferred

High School Diploma or equivalent

Tools

CRM software

Fundraising databases

PowerPoint

Excel

Job description

UTHealth Houston is seeking an experienced Executive Services Administrator to serve as a trusted operational partner to the Vice President, Principal Gifts and Strategic Initiatives, and the Executive Director, Principal Gifts.

The role provides executive-level administrative support, strategic project coordination, and operational management to enable the principal gifts team to cultivate, solicit, and steward transformational philanthropic investments.