EXECUTIVE SECRETARY (Human Resources)

City of Opa-locka; Florida; On-site; USD 52,000 - 78,000; Full time

Job summary

City of Opa-locka is seeking an experienced administrative manager to handle complex secretarial and clerical responsibilities, with supervision of support staff. The role requires initiative, independent judgment and strong public-facing skills within city operations.

The ideal candidate has at least five years of administrative management experience in government, a Florida driver’s license, and must obtain/maintain a Notary Public commission.

Qualifications

• High school diploma or equivalent required; associate degree in public administration or higher desirable.
• At least five years of administrative management experience in a government agency.
• Must possess and maintain a valid Florida driver’s license and obtain/maintain Florida Notary Public Commission.

Responsibilities

• Perform difficult and complex secretarial and clerical tasks with initiative and judgment.
• Supervise secretarial/clerical staff and coordinate with the HR Director/City Manager on varied projects.
• Maintain extensive inter-organizational relations and public contact; apply knowledge of City programs and services.

Skills

Typing 40 wpm

Public Records Request knowledge

Computer literacy

MS Office proficiency

Education

High school diploma or equivalent

Associate degree in public administration or higher

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Publisher

Microsoft Access

Job description

Nature Of Work

Work involves responsibility for performing difficult and complex secretarial and clerical tasks, and normally involves direct or indirect supervision over the work of a secretarial and/or clerical subordinate. Work assignments are received in the form of suggestions or general outlines. Only unusually important or complicated assignments are reviewed in detail upon completion. Work is characterized by initiative, independence, good judgment, and diplomacy and involves continual inter-organizational relations and extensive public contact. An employee in this class is responsible for performance of functions varied in subject matter and level of difficulty and range from administrative assignments to projects for the HR Director/City Manager. Work requires the application of an extensive working knowledge of the City organization and its programs, services and functions.

• A minimum of a High School Diploma or equivalent is required; Associate’s degree in public administration or higher is desirable. A comparable combination of education and experience may be considered.


• A minimum of five (5) years’ experience at an administrative management level within a government agency or is required.


• Must possess and maintain a valid Florida Driver's license. Must obtain and maintain valid State of Florida Notary Public Commission.

Nature Of Work

Work involves responsibility for performing difficult and complex secretarial and clerical tasks, and normally involves direct or indirect supervision over the work of a secretarial and/or clerical subordinate. Work assignments are received in the form of suggestions or general outlines. Only unusually important or complicated assignments are reviewed in detail upon completion. Work is characterized by initiative, independence, good judgment, and diplomacy and involves continual inter-organizational relations and extensive public contact. An employee in this class is responsible for performance of functions varied in subject matter and level of difficulty and range from administrative assignments to projects for the HR Director/City Manager. Work requires the application of an extensive working knowledge of the City organization and its programs, services and functions.

Minimum Requirements

• A minimum of a High School Diploma or equivalent is required; Associate’s degree in public administration or higher is desirable. A comparable combination of education and experience may be considered.


• A minimum of five (5) years’ experience at an administrative management level within a government agency or is required.


• Must possess and maintain a valid Florida Driver's license. Must obtain and maintain valid State of Florida Notary Public Commission.

Special Requirements

• Ability to type 40 wpm


• Extensive knowledge of computers and proficiency in Microsoft Office Word, Outlook, Excel, and Power Point applications.


• Some knowledge of Microsoft Publisher and Access desirable.


• Knowledge Public Records Request