Executive Secretary

County of Sacramento; Sacramento (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

County of Sacramento is seeking an Executive Secretary to perform a wide variety of administrative/secretarial support duties for a County Agency Administrator, Department Director, or other executive level management, requiring independent judgment and action.

This role ensures completion of tasks in accordance with established policies, communicates policies and other critical information to staff, divisions, departments, and the public, and coordinates trainings, travel, meetings, and other

Qualifications

• Two years of full-time secretarial or administrative assistant experience in government, supporting a manager or executive.
• Or four years of full-time clerical experience including calendar management, meeting materials/minutes, and screening visitors.

Responsibilities

• Provide administrative/secretarial support for a County Agency Administrator, Department Director, or other executive-level management.
• Coordinate trainings, travel, meetings, and other events; communicate policies and information to staff, divisions, departments, and the public.

Job description

Under general direction, the Executive Secretary performs a wide variety of administrative/secretarial support duties for a County Agency Administrator, Department Director, or other executive level management requiring independent judgment and action; ensures completion of tasks in accordance with established policies and procedures; communicates policies, procedures and other critical information to staff, divisions, departments, and the public; and coordinates trainings, travel, meetings, and other events.

Minimum Qualifications

• Either: Two years of full time paid secretarial or administrative assistant experience in a local, state, or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher-level position.
• Or:Four years of full-time paid clerical or higher-level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department, b) preparation and production of agendas and/or meeting materials and taking minutes; and c) screening and routing calls, correspondence, and/or receiving in-person visitors.