Executive Search Operations Analyst

Flagship Pioneering, Inc.; Cambridge (MA); On-site; USD 76,000 - 140,000; Full time

Job summary

Flagship Pioneering, Inc. is seeking an Executive Search Operations Analyst to support executive search execution across Flagship and portfolio companies, with emphasis on back-end AI-focused operations.

You will create templates, maintain documentation, and streamline workflows to move with precision and urgency. You will collaborate with recruiters, maintain records, and leverage AI tools to build dashboards and reports for actionable insights, while ensuring data integrity and high

Qualifications

• 2+ years of recruiting coordination or talent operations experience.
• Bachelor’s degree required.
• Experience with AI-enabled tools to support workflows.
• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with Greenhouse or similar ATS.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities in a fast-paced, collaborative environment.
• Demonstrated data, dashboards, and reporting skills.

Responsibilities

• Recruiting operations & coordination.
• Create, maintain, and update materials and internal documentation using AI-forward tools and workflows.
• Create and refine templates for job descriptions, status updates, candidate reports, debrief materials, and other documents.
• Partner with recruiters to keep workstreams organized and deadlines on track.
• Maintain accurate, up-to-date records and candidate data across active searches.
• Ensure accurate entry of candidate data and activity in Greenhouse ATS.
• Leverage AI-enabled tools to build dashboards, trackers, and recurring reporting.
• Identify opportunities to reduce manual work and improve process efficiency.
• Provide proactive support to internal stakeholders throughout the search lifecycle.
• Maintain confidentiality and discretion at all times.

Skills

Organizational skills

Written & verbal communication

Multitasking

Integrity & discretion

Data dashboards & reporting

Adaptability in fast-paced environment

Education

Bachelor's degree

Tools

Greenhouse ATS

Microsoft Office

AI-enabled tools

Job description

Executive Search Operations Analyst

Flagship Pioneering is a scientific innovation engine that invents and builds companies that change the world.We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps in human health, sustainability, and beyond.

What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Ourteam of scientists, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate andcreate breakthroughs for the benefit of people and planet.

Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture.

Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been namedfour timesto Fast Company’s annual list of the World’s Most Innovative Companies.

Position Summary

We are seeking an Executive Search Operations Analyst to join Flagship Pioneering’s Talent Acquisition team. In this hands‑on role, you will support executive search execution across Flagship and its portfolio companies, with a strong focus on back‑end AI-focused operations, such as template creation for reporting and content support. The ideal candidate is highly proactive, organized, detail‑oriented, and comfortable using AI-enabled tools to build and refine recruiting materials, streamline documentation and enable workflows to move with precision and urgency.

Key Responsibilities

• Recruiting operations & coordination
• Support day‑to‑day search execution by creating, maintaining and updating materials and internal documentation using AI‑forward tools and workflows
• Create and refine templates for job descriptions, status updates, candidate reports, debrief materials, and other executive search documents to ensure consistency across recruitment‑related projects
• Partner with recruiters to keep workstreams organized and efficient, action items clear, and deadlines on track
• Maintain accurate, up‑to‑date records and candidate data to support consistent project management and execution across active searches
• Ensure accurate and timely entry of candidate data, search activity, and status updates in Greenhouse ATS to maintain data integrity for current and future recruitment and pipelining efforts

AI-Enabled Execution

• Use AI‑enabled tools to improve speed, quality, and consistency of routine search operations, template development, reporting, and written communication
• Apply new tools and techniques to strengthen workflow organization, summarization, and documentation
• Stay current on internal Flagship priorities and business needs that affect executive search and talent acquisition workflows

Reporting, Data, and Workflow Support

• Leverage AI‑enabled tools and templates to build and maintain dashboards, trackers, and recurring reporting that provide actionable insights into executive search activity, candidate pipelines, and search progress. Prepare client‑ready candidate summaries, search updates, and other documentation to support assessment and decision‑making
• Identify opportunities to reduce manual work and improve process efficiency through better use of systems, templates, and automation

Internal Stakeholder Support

• Proactively communicate and provide professional support to internal stakeholders throughout the executive search life cycle
• Support a high‑touch internal experience by ensuring accurate information, timely follow‑up, and smooth workflow execution.
• Maintain confidentiality and discretion at all times

Required Qualifications

• 2+ years of experience in recruiting coordination, executive search support, talent operations, or a related administrative role
• Bachelor’s degree required
• Comfortable using AI‑enabled tools to update trackers, maintain documentation, and support operational workflows
• Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Experience with Greenhouse or a similar applicant tracking system
• Excellent organizational skills and meticulous attention to detail
• Exceptional written and verbal communication skills
• Ability to manage multiple priorities in a fast‑paced, highly collaborative environment
• High degree of integrity, discretion, and trustworthiness
• Fluency in using data, dashboards, and reporting to track activity and surface insights

Preferred Qualifications

• Experience supporting executive search or senior‑level recruiting in a matrixed organization
• Track record in project management including building reports or dashboards to track search activity and candidate movement
• Demonstrated ability to use AI tools to improve operational workflows and communication
• Strong judgment, resourcefulness, and a proactive approach to solving problems

Ability to build credibility and engage effectively with a diverse range of stakeholders and audiences, including senior executives

Equal Opportunity Employer

Flagship Pioneering is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

#LI-NM1

The salary range for this role is ______________. Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering’s good faith estimate as of the date of publication and may be modified in the future.

Privacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact [e-mail].

Privacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact [e-mail].

Privacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact [e-mail].

The salary range for this role is $76,000 - $140,000. Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering’s good faith estimate as of the date of publication and may be modified in the future.