Executive Recruitment Lead

Lucid Motors; Newark (CA); On-site; USD 95,000 - 130,000; Full time

Job summary

Lucid Motors is seeking an Executive Recruitment Coordinator to manage complex interview schedules across multiple time zones for senior executives, assistants, and offices in Newark, CA. This on-site role requires precision, discretion, and strong stakeholder collaboration.

You will coordinate travel logistics, guide candidates through reimbursements, and deliver a white-glove experience while partnering with recruiters, HR, and finance to ensure smooth searches and exceptional candidate

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 4+ years in recruiting ops or executive scheduling across multiple time zones and locations.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Build and manage complex interview schedules across senior executives and teams.
• Coordinate travel logistics, including air, hotel, and ground transportation.
• Guide candidates through travel reimbursements and process workflows.
• Provide proactive, high-touch communication and support throughout the search process.
• Collaborate with recruiters, executives, HR, and external search firms to ensure seamless searches.

Skills

Interview scheduling

Executive coordination

Travel logistics

Candidate experience

Stakeholder management

Communication

Discretion

Education

Bachelor's degree

Tools

ATS

CRM

HRIS

Background checks

Onboarding tools

Job description

About Lucid

At Lucid, we are creating exceptional mobility experiences through innovation to drive the world forward. Built on Lucid’s proprietary technology and software-defined vehicle architecture, our award-winning vehicles bring our “Compromise Nothing™” approach to the global automotive market. That means refusing to choose between performance and sustainability, design and engineering, ambition and integrity. In Lucid Air and Lucid Gravity, we have designed and built vehicles that have redefined their segments, combining exceptional range, performance, design, and expansive space in a single experience. The ideal Executive Recruitment Coordinator is highly organized, service-oriented, and thrives in a fast-paced executive environment. They are known for anticipating needs before they arise, creating exceptional experiences for candidates and stakeholders, and executing every detail with precision, professionalism, and discretion. In addition, you will have the opportunity to take initiative on a variety of projects that optimize team operations and service delivery. Please note, this is an on-site position out of Newark, CA.

You Will

• Build and manage complex interview schedules across senior executives, executive assistants, multiple time zones, and office locations, proactively resolving conflicts and communicating changes with urgency and clarity.
• Create and execute detailed executive interview itineraries, coordinating meeting rooms, interview hosts, security access, catering, technology, transportation, and candidate transitions throughout the day.
• Coordinate all candidate travel logistics, including air, hotel, ground transportation, and special accommodations, while serving as a resource for last-minute changes or disruptions.
• Guide candidates through travel and reimbursement processes, ensuring timely collection and tracking of receipts, approvals, invoices, and expense submissions through completion.
• Serve as a trusted, responsive point of contact for executive candidates, delivering proactive communication, timely updates, and a high-touch, white-glove experience throughout the search process.
• Partner closely with Executive Recruiters, C-suite leaders, Executive Assistants, Human Resources, Finance, Travel, Workplace Services, and external search firms to ensure seamless execution of executive searches.
• Maintain accurate and confidential records, search trackers, interview materials, candidate documentation, and follow-up actions throughout the recruiting lifecycle.
• Safeguard highly sensitive information and exercise sound judgment when handling confidential executive searches, candidate data, and business discussions.
• Anticipate operational needs, identify process improvement opportunities, and implement solutions that enhance efficiency, candidate experience, and stakeholder satisfaction.
• Ensure flawless execution of all executive recruiting activities while maintaining exceptional attention to detail, professionalism, and discretion.

You Bring

• Bachelor's degree preferred.
• 4+ years of recruiting, executive recruiting operations, or complex scheduling/coordinator experience supporting multiple time zones and locations.
• Passion for delivering an exceptional candidate experience and maintaining a high-touch, white-glove approach throughout the recruiting process.
• Proven ability to handle confidential and highly sensitive information with the highest level of discretion and professionalism.
• Excellent verbal and written communication skills with a strong sense of urgency and responsiveness; comfortable interacting with stakeholders at all levels, including executive leadership.
• Demonstrated ability to prioritize competing projects, adapt quickly to changing business needs, and execute effectively in a fast-paced environment.
• Proficiency with HR and recruiting technologies, including Applicant Tracking Systems (ATS), CRM platforms, background check systems, HRIS, onboarding tools, and other recruiting technologies.
• Exceptional organizational skills with a track record of delivering high-quality, accurate work within established deadlines.
• Strong time management skills with the ability to manage multiple complex workstreams simultaneously.
• Excellent interpersonal and relationship-building skills, with the ability to establish credibility and trust across diverse stakeholder groups.
• Self-starter with strong problem-solving abilities, sound judgment, and a proactive approach to identifying and resolving issues.
• Highly detail-oriented with a commitment to quality, accuracy, and operational excellence.
• Positive, professional presence with a customer-service mindset and executive-level professionalism.
• Working knowledge of employment and data privacy regulations, including EEOC, GDPR, and other applicable compliance requirements.

Preferred Characteristics

• Experience supporting executive or C-suite recruiting teams.
• Experience coordinating complex executive interviews, travel logistics, and high-profile candidate experiences.
• Ability to anticipate needs, operate independently, and maintain composure under pressure while managing sensitive and rapidly changing situations.
• Strong commitment to delivering seamless experiences for candidates, recruiters, executives, and business stakeholders.

At Lucid, we don’t just welcome diversity - we celebrate it! Lucid Motors is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity and expression, marital status, and any other characteristic protected under applicable State or Federal laws and regulations.

Salary Range

The compensation range for this position is specific to the locations listed below and is the range Lucid reasonably and in good faith expects to pay for the position taking into account the wide variety of factors that are considered in making compensation decisions, including job-related knowledge; skillset; experience, education and training; certifications; and other relevant business and organizational factors.

Base Pay Range (Annual)

$94,700—$130,240 USD

Compensation & Benefits

Lucid offers a comprehensive and competitive benefits package including medical, dental, and vision insurance; life and disability coverage; paid time off; paid holidays, paid sick leave; and a 401(k) retirement plan. Hourly/non-exempt employees accrue up to 120 hours paid time off, and salaried/exempt employee accrue up to 160 hours paid time off. Eligible employees may also participate in Lucid’s equity program and/or a discretionary annual cash incentive program. Incentive and equity awards, if applicable, are determined based on individual performance, role scope, market considerations, and overall company results, in accordance with the terms of the applicable plans.

Equal Opportunity

At Lucid, we believe diversity strengthens everything we build. Lucid Motors is proud to be an equal opportunity employer and is committed to providing an inclusive workplace for all. We consider all qualified applicants without regard to race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity or expression, marital status, or any other characteristic protected by applicable state or federal laws and regulations.

Accessibility

Lucid Motors is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need any accommodation to participate in the application process, please contact us at TA-Operations lucidmotors.com. This email address is designated solely for accommodation requests and is not monitored for job applications or resume submissions. To be considered for employment, all applications must be submitted through the Lucid Motors Careers website.

Candidate Data Privacy

By submitting your application, you understand and agree that your personal data will be processed in accordance with our Candidate Privacy Notice.