Executive Receptionist & Office Manager

University of Minnesota; Minneapolis (MN); Hybrid; USD 52,000 - 58,000; Full time

Job summary

An established public research university is seeking an Executive Receptionist & Office Manager to be the welcoming face of the Office of the President. In this vital role, you will provide exceptional customer service while managing the President's schedule and supporting office operations. Your organizational skills will help maintain an efficient office environment, fostering a positive atmosphere for staff and visitors alike. This is a fantastic opportunity to contribute to a diverse and inclusive workplace, where your efforts will support the university's mission and enhance the experience of all who interact with the office.

Benefits

Health Plans

Retirement Benefits

Tuition Support

Paid Time Off

Qualifications

• 4+ years of administrative experience required.
• Proficiency in MS Office and strong communication skills essential.

Responsibilities

• Manage the President's schedule and office logistics.
• Welcome and assist visitors, ensuring professionalism at the front desk.

Skills

Administrative Management

Customer Service

MS Office

Communication Skills

Interpersonal Skills

Confidential Information Handling

Teamwork

Self-Direction

Education

High School Diploma

Tools

Zoom

Google Tools

Smartsheet

Asana

Salesforce

Job description

Apply for Job Job ID: 367395 Location: Twin Cities Job Family: Administration-General Full/Part Time: Full-Time Regular/Temporary: Regular Job Code: 0834 Employee Class: Civil Service About the Job The Executive Receptionist & Office Manager is the first point of contact for guests in the Office of the President. This role provides exceptional customer service in person, email, and phone, supports staff with office management, and keeps the office running efficiently. Job Duties Administrative Management Responsibilities (60%) - Support the Office of the President staff and visitors. - Manage the President's schedule and logistics. - Handle correspondence, mail, and office supplies. - Assist with projects, events, and Stadium Suite preparations. - Recommend improvements for office efficiency. - Foster a positive team environment. Oversee Front Desk Experience (40%) - Welcome and assist visitors, faculty, staff, students, and vendors. - Lead front desk operations, ensuring professionalism and efficiency. - Prepare for meetings, manage communication, and coordinate with security and facilities. - Maintain the office environment and filing system. Schedule - Work Days: Monday to Friday - Work Hours: 8am to 5pm - Work Mode: In person Monday-Thursday, hybrid on Friday Qualifications Required: - HS diploma with 4+ years of administrative experience. - Customer service experience. - Proficiency in MS Office, Zoom, Google tools. - Strong communication and interpersonal skills. - Ability to handle confidential information. - Ability to work in a fast-paced environment. - Teamwork and self-direction. Preferred: - Cover letter and resume. - Project management/event coordination experience. - Facilities management experience. - Experience with Smartsheet, Asana, or Salesforce. Pay and Benefits - Salary: $52,000 - $58,000 - Full-time, Civil-Service, Non-Faculty Staff - Benefits include health plans, retirement, tuition support, paid time off, and more. How To Apply - Submit applications online via the Apply button. - Attach cover letter and resume. - Review on a rolling basis through April 10, 2025. - For accommodations, contact [e-mail] or call [phone]. Diversity The University values diversity and inclusion, providing equal opportunity regardless of background. Learn more at http://diversity.umn.edu Employment Requirements - Successful background check. - Eligibility to work; criminal convictions do not automatically disqualify. About the U of M The University of Minnesota, Twin Cities, is a major public research university offering diverse opportunities and partnerships, recognized for workplace excellence.