Executive Producer

Tombras; Portland (ME); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Dog-friendly offices

Flexible PTO

Medical insurance

401(k) plan

Dental & Vision

Job summary

Tombras is seeking an experienced Production Leader to oversee our production function from concept to delivery. You will develop budgets, schedules, and workflows, and assign producers based on project scope and expertise.

You will mentor teams, partner with Creative, Strategy, and Account Services, and ensure client satisfaction by delivering high-quality work on time and within budget.

Qualifications

• 10+ years of production experience within a creative, advertising, or production agency environment.
• Experience producing integrated campaigns across broadcast, video, photography, digital, social, experiential, and branded content.
• Previous experience leading production teams and mentoring operations professionals.
• Strong financial acumen with experience developing estimates, managing budgets, and negotiating vendor contracts.
• Deep network of production partners, directors, editors, photographers, composers, and post-production resources.
• Outstanding organizational and project management skills with attention to detail.
• Excellent communication, leadership, and relationship-building skills.
• Ability to manage multiple productions simultaneously while maintaining quality.
• Bachelor’s degree or equivalent professional experience.

Responsibilities

• Lead the agency’s production function from concept through final delivery.
• Develop production strategies aligning creative vision with budget, schedule, and operational needs.
• Assign internal and external producers based on project scope and expertise.
• Continuously improve production workflows and best practices.
• Partner with Creative, Strategy, Account Services, and Project Management on budgets and feasibility.
• Develop production schedules, scopes of work, and cost estimates.
• Manage all production phases including pre-production, production, post-production, and closeout.
• Ensure projects stay on schedule, within budget, and meet standards for creative excellence.
• Identify risks early and develop solutions to protect delivery timelines.
• Mentor and develop production talent as the agency grows.
• Provide production guidance to clients and communicate timelines and budgets.
• Stay current on emerging production techniques and industry trends; expand network of partners.

Skills

Production leadership

Budgeting

Vendor management

Team mentorship

Cross-functional collaboration

On-set supervision

Communication

Project management

Negotiation

Strategic planning

Education

Bachelor’s degree or equivalent experience

Tools

Project management software

Job description

Where you’ll be working:

Portland, OR

What you’ll be doing:

• Production Leadership
• • Lead the agency’s production function, overseeing projects from concept through final delivery.
  • Develop production strategies that align creative vision with budget, schedule, and operational needs.
  • Assign internal and external producers based on project scope, complexity, and expertise.
  • Continuously improve production workflows, processes, and best practices to support a growing agency.
• Production Management
• • Partner with Creative, Strategy, Account Services, and Project Management during concept development to assess production approaches, budgets, and feasibility.
  • Develop production schedules, scopes of work, and cost estimates.
  • Manage all phases of production, including pre-production, production, post-production, and project closeout.
  • Ensure projects remain on schedule, within budget, and meet the agency’s standards for creative excellence.
  • Proactively identify risks and develop solutions before they impact project delivery.
• Vendor & Financial Management
• • Build and maintain strong relationships with directors, photographers, production companies, editors, animators, music partners, sound designers, post-production facilities, and freelance production talent.
  • Source, negotiate, and manage vendor contracts, scopes, and pricing.
  • Partner with Account Services to develop production estimates and manage budget revisions throughout production.
  • Review bids, negotiate favorable terms, and ensure responsible stewardship of client budgets.
  • Maintain accurate production documentation, financial records, licensing information, and final project assets.
• Team Leadership
• • Mentor and support producers while fostering a collaborative, solutions-oriented production culture.
  • Recruit, onboard, and develop production talent as the agency grows.
  • Provide coaching, performance feedback, and professional development opportunities.
  • Promote collaboration across departments to ensure seamless project execution.
• Client Partnership
• • Serve as a trusted production advisor to clients, helping navigate production decisions with confidence and transparency.
  • Communicate proactively with clients and internal teams regarding timelines, budgets, creative solutions, and project updates.
  • Work closely with procurement teams and client stakeholders to ensure compliance with contractual and production requirements.
• Industry Leadership
• • Stay current on emerging production techniques, technologies, creative talent, and industry trends.
  • Continuously expand the agency’s network of production partners and creative collaborators.
  • Identify innovative production approaches that improve efficiency while elevating creative quality.

What you bring:

You’re an experienced producer who knows that great creative work depends on exceptional planning, collaboration, and execution. You thrive in fast-paced environments, enjoy solving complex production challenges, and bring a calm, solutions-oriented approach to every project. You’re equally comfortable negotiating a production budget, leading a crew on set, mentoring producers, or presenting recommendations to clients.

You also bring:

• 10+ years of production experience within a creative, advertising, or production agency environment.
• Experience producing integrated campaigns across broadcast, video, photography, digital, social, experiential, and branded content.
• Previous experience leading production teams and mentoring creative operations professionals.
• Strong financial acumen with experience developing estimates, managing budgets, and negotiating vendor contracts.
• Deep network of production partners, directors, editors, photographers, composers, and post-production resources.
• Outstanding organizational and project management skills with exceptional attention to detail.
• Excellent communication, leadership, and relationship-building skills.
• Ability to manage multiple productions simultaneously while maintaining a high level of quality.
• Bachelor’s degree or equivalent professional experience.

Additional Information:

• Occasional evening and weekend work may be required during active productions.
• Travel, including overnight travel, will be required for productions and location shoots.

Why you’ll want to work at Tombras:

• Family - It comes first, on every list.Tombras has been family-run since day 1, we strive to facilitate a family-oriented environment rooted in supporting one another.
• Dog-friendly offices
• Flexible PTO
• Generous parental leave for primary and non-primary caregivers
• Medical (PPO or High Deductible option) for employee + dependents
• 401(k) Participation
• Employer-paid Dental & Vision
• A company culture of promotions from within and an atmosphere allowing for varied and rapid career development.

Want more reasons to work at Tombras? Check out the latest Tombras News and Our Values.

Tombras is proud to be an equal opportunity employer dedicated to pursuing and hiring a diverse workforce.

Tombras is an E-Verify employer and participates in the E-Verify program.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Job may require traveling overnight, driving long distances as required and sitting for extended periods of time with occasional walking and standing and occasionally lifting or carrying articles weighing less than 10 pounds.