Executive Producer

The Gathery; New York (NY); On-site; USD 110,000 - 400,000; Full time

Job summary

A leading company specializing in event production seeks an Executive Producer to lead diverse project types from planning to execution. The ideal candidate will possess exceptional leadership and communication skills to manage a talented team and ensure seamless client cooperation, demonstrated by extensive experience in event management and a strong grasp of production dynamics.

Qualifications

• 10 years of experience in event management required.
• Must have a background in luxury, media, hospitality, and non-profit sectors.
• Fluency in Microsoft and Apple Office platforms, particularly Keynote and Excel.

Responsibilities

• Manage projects directly with clients and lead a production team.
• Oversee budgets and timelines for all projects.
• Coordinate domestic and international travel for events.

Skills

Communication skills

Creative problem solving

Detail oriented

Client management

Organizational skills

Leadership

Tools

Microsoft Office

Adobe Photoshop

Adobe Illustrator

Adobe InDesign

Job description

The Executive Producer executes a wide variety of project types locally, nationally and internationally. From the initial planning stages to the actual program day, this position requires a resourceful candidate who excels in communication skills, creative problem solving, is highly organized, detail oriented and client facing.

The position requires an effective leader who will help bring our programs to life by managing a highly-skilled and experienced in-house production team and communicating daily with our client and partners. The position calls for a resourceful candidate who excels in client management, communication and organizational skills, creative problem solving and an exceptional attention to detail. As an executive producer, you manage mission critical documents such as the project timelines, budgets and presentation decks. You must work well under pressure, have great people skills, and assist with scheduling of key team members and draft summaries and meeting notes to report back to the Founders.

Project types vary from photo shoots and campaign work to live events and touring shows. A fundamental knowledge of every type of production is essential to this job due to increasing dynamism and diversity of our projects. The EP should have a firm grasp on permitting, licensing, venue logistics, audio/video/lighting design, catering, VIP talent management, and complex travel coordination.

All producers on a project report to you directly, and you directly oversee senior, manager, and coordinator level employees, specifically overseeing their budgets and production plans in great detail.

This rolis Monday through Friday, 10:00 am to 6:00pm, with early mornings and/or late evenings a few days per week. Travel is essential and often in this job. You must be willing to work a flexible schedule - the project always comes first!

Additionally, we seek candidates who are culturally savvy in tune with the worlds of art, design, fashion, music and travel. A background in luxury, media, hospitality and non-profit sectors are considered an asset.

10 years of experience in an event management capacity required.

This is a creative, casual business environment.

Responsibilities include:

• Project managing events direct with clients, and at times in partnership with Gathery Account Director and Creative Director
• Developing and delivering projects from proposal to completion
• Owning all mission critical documents throughtout pitches and program productions including: Activation Decks, Timelines, Budgets, Sponsor Documents
• Setting, communicating and maintaining timelines and priorities on every project
• Managing operational and administrative functions to ensure specific projects are delivered efficiently
• Providing leadership, motivation, direction and support to your team
• Communicating, maintaining and developing client relationships with professionalism and grace
• Managing and maintaining critical vendor relationships, while identifying new ones to enhance our product
• Creating, managing and adhering to budgets; executing them through our clear financial process and accounting team
• Attending and leading meetings/presentations
• Sponsorship outreach (at times)
• Domestic and international travel to event venues for walk-throughs, venue inspectionand event day coordination
• You must have a Passport and Driver’s License
• Talent booking and handling
• Fluency in all Microsoft and Apple Office platforms, particularly Keynote, Excel, Mail, Calendar, and Word
• Basic graphic design skills (proficiency in Adobe Photoshop/Illustrator/InDesign) are useful, but not required

If you feel you are qualified for this position, please email directly to [e-mail] with a link to your portfolio (if applicable) and attach your resume. Tell us why you are qualified for this opportunity (2-3 bullet points, including your strengths/skill set as they pertain to this role), and let us know your availability to interview and/or start.

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Design, Art/Creative, and Information Technology

• Industries

  Advertising Services

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