Executive Personal Assistant to Best Selling Author

Books and Hooks, Inc.; Mill Valley (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking an Executive Personal Assistant to support a bestselling author in a serene home office setting. This role offers a unique chance to engage in creative projects while managing day-to-day tasks, from tech troubleshooting to travel planning. Ideal for someone who thrives in a quiet environment and desires to grow alongside a prolific author. This position promises mentorship and a long-term commitment, perfect for those passionate about writing and personal development.

Qualifications

• Proficient in using advanced AI tools for research and content creation.
• Strong tech skills, especially in Mac OS and troubleshooting.
• Experience managing social media and calendar scheduling.

Responsibilities

• Manage daily tasks for the author, including errands and travel planning.
• Assist with research and content drafting for upcoming books.
• Handle tech setup and troubleshoot issues as they arise.

Skills

Computer troubleshooting

Advanced AI tools proficiency

Social media management

Calendar management

Travel booking and management

Attention to detail

Self-starter

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

ChatGPT

Notion

Google Suite

Microsoft Office

WordPress

Zoom

Dropbox

Constant Contact

Job description

Executive Personal Assistant to Best Selling Author

Executive Personal Assistant to Best Selling Author

6 days ago Be among the first 25 applicants

Do not apply through LinkedIn. Applications submitted through LinkedIn will not be reviewed.

Please follow the instructions in the “How to Apply” section below carefully. Only candidates who follow those directions will be considered.

*This is an on-site position in Mill Valley, CA (not remote!)

Job Type: Full-time, Part-time (30-40 hours per week, daytime hours)

Salary: $30/hour

Background:

International bestselling author and thought leader,Dr. Warren Farrell,is seeking a high caliber Executive and Personal assistant to work in a home office nestled in a redwood park on Mt. Tamalpais in Mill Valley, CA.

This is a unique opportunity to work one-on-one with a prolific author in a peaceful home office – ideal for someone who thrives in a quiet, intellectually stimulating environment and wants to contribute meaningfully to the creation of Dr. Farrell’s next book, The Man Crisis. Great mentorship opportunity for future author. Before applying,seeThe Boy Crisis and Role Mate to Soul Mate.

Assistant needs very strong computer trouble-shooting skills (includingChat GPT-4o, Notion,Mac OSX, Google Suite, WordPress, Constant Contact, and Microsoft Office); ability to take direction, attention to detail, and a “can-do” attitude. She or he needs to be a self-starter comfortable handling multiple short-and long-term projects simultaneously.

Primary goal:

To manage the day-to-day tasks—ranging from household errands to business and vacation travel planning and preparation, to tech setup—that free up Dr. Farrell’s time and energy to focus on writing, media appearances, and travel preparation. Approximately 90% of the support is for Dr. Farrell, with 10% light assistance for his wife, who runs a PR firm from home.

Job Responsibilities:

• Must be highly proficient and comfortable with advanced AI tools (ChatGPT, Notion, Perplexity, NotebookLM, Google Gemini, etc.) to assist with research, drafting, and summarizing content for next book
• Troubleshoot computer issues and manage tech tools (Zoom, Google Docs, Dropbox, Microsoft Office, etc.)
• Handle email and phone correspondence, scheduling, filing (digital and physical), shipping, and data entry
• Provide editorial input, research assistance, and organizational support for Dr. Farrell’s upcoming book
• Managing social media content and Dr. Farrell’s YouTube channel (editing, posting interviews & video content, and engagement)
• Order and organize daily supplements and medications
• Vet and track podcast and media requests
• Occasionally respond to calls on off hours (for extra pay)
• Self-startingand working either in office or remotely when Dr. Farrell is traveling (about6-8weeks/year).
• Maintain contact databases and send email marketing campaigns via Constant Contact

Required Experience & Skills:

• Proficiency with ChatGPT and other AI tools (e.g. Perplexity, Google Gemini, NotebookLM, etc.) as well as creative AI platforms like Midjourney and ideogram.ai
• Strong overall tech proficiency; able to learn and navigate new AI or tech tools - even unfamiliar ones
• Mac-based role: Must be highly comfortable working on Mac OS X and Apple products/systems
• Skilled with Google Suite, WordPress, Zoom, Notion, Canva, Dropbox, Constant Contact, Microsoft Office (Word, Excel, PowerPoint)
• Comfortable with troubleshooting common tech issues and managing software updates
• Experience managing social media accounts (Facebook, Instagram, LinkedIn, X/Twitter, etc.) and updating website using WordPress
• Calendar management experience across platforms (iCal, print, and digital calendar)
• Experience booking and managing travel, reviewing contracts, tracking payments and reimbursements from business trips, etc.

Location Requirement:

• This is an on-site role in Mill Valley, CA (ZIP 94941)
• Candidates must have a car to run errands and commute to the location
• Candidates must live within a 25-minute commute, or be willing to relocate before starting

How to Apply:

To apply, send your resumé and a personalized cover letter that shows some research on Dr. Farrell’s writing to:

[e-mail]

Use the subject line: “Assistant Position Application – [Your First Name] [Your Last Name]”.

Candidates will be asked for three references with phone numbers. Independent contractors and SF North Bay Area/Marin County residents only.

Please note: This is not a short-term or summer internship position. We are looking for a reliable, long-term team member committed to growing with this role.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Writing and Editing

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