Executive Personal Assistant – Family Office, Seattle - Seattle, Washington

FAMILY OFFICE EXCHANGE LLC; Seattle (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

A prominent Family Office in Seattle is seeking an Executive Personal Assistant to provide high-level support to the Principal. Responsibilities include comprehensive travel coordination, lifestyle management, and oversight of residences. The ideal candidate will possess exceptional organization skills and experience in high-demand environments.

Benefits

Medical benefits

Paid vacation

Relocation assistance available

PTO

Qualifications

• Proven experience in high-level support roles within luxury environments.
• Ability to manage household staff and coordinate communications.
• Strong written and verbal communication skills.

Responsibilities

• Manage travel arrangements and oversee multiple wardrobes.
• Draft personal correspondence and liaise with business contacts.
• Supervise maintenance of multiple residences.

Skills

Discretion

Problem Solving

Communication

Organizational Skills

Tech-Savvy

Tools

Microsoft Office

Job description

Executive Personal Assistant – Family Office, Seattle

An exciting and dynamic Family Office in Seattle, WA is seeking an experienced Executive Personal Assistant to provide high-level support to the Principal. This is a unique opportunity to contribute to the personal and professional success of a global leader, with responsibilities spanning luxury lifestyle management, extensive travel coordination, and oversight of multiple residences.

Position Overview

The Executive Personal Assistant will act as the Principal’s primary point of contact for all personal service needs, offering real-time logistical and strategic support. The ideal candidate will be highly proactive, impeccably organized, and capable of managing diverse responsibilities in a fast-paced, high-demand environment.

Key Responsibilities

• Manage all aspects of the Principal’s personal life, including:
  • Coordinating frequent domestic and international travel (U.S., India, Europe), including flights, ground transport, accommodations, dining, and curated experiences.
  • Traveling with the Principal or independently to prepare destinations in advance.
  • Overseeing multiple wardrobes across residences; selecting outfits, handling packing/unpacking, and personal shopping.
  • Managing communications, including drafting personal correspondence and acknowledgment letters.
  • Liaising with individuals across the Principal’s businesses, Family Office, guests, and key external partners.
  • Scheduling and supervising care and maintenance of multiple residences (interior and exterior), including coordinating with service providers and vendors.

Requirements

• Proven experience in a similar high-level support role within a private household, family office, or luxury environment.
• Ability to manage and coordinate household staff, including chefs, housekeepers, and vendors.
• Strong sense of discretion and confidentiality.
• Highly tech-savvy: proficient with email, calendar systems, Microsoft Office, and project management/messaging tools.
• Excellent written and verbal communication skills.
• Anticipatory mindset with strong problem-solving skills.
• Willingness to travel extensively (estimated 50%) across the U.S., India, and Europe.
• Location: Seattle, WA(Relocation assistance available for the right candidate)
• Compensation: Competitive, commensurate with experience (to be discussed)
• Benefits: Medical, paid vacation, and PTO
• Travel: Yes – estimated 50% across U.S., India, and Europe

Job Type

Administrative/Executive Assistant

How to apply

If you would like to find out more about the role, please send a (preferably Word) copy of your latest resume to [e-mail]

REF: AGR926