Executive Partnerships & Events Coordinator

Comprehensive Mobile Care; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Comprehensive Mobile Care in Phoenix is seeking a Business Development Coordinator to support the executive team in advancing partnerships and access to senior healthcare services.

You will perform research, outreach coordination, CRM maintenance, meeting materials, and travel arrangements for events, with a focus on timely follow-up and cross-functional collaboration.

The role requires strong organization, proactive communication, and comfort using AI tools to support daily work.

Qualifications

• 2–5 years of experience in business development support, executive or administrative assistance, project coordination, or related field.
• Exceptional organizational skills, attention to detail, and consistent follow-through.
• Strong written and verbal communication skills and confidence interacting with executives and external partners.
• Ability to anticipate needs, manage competing priorities, and independently move assigned tasks forward.

Responsibilities

• Support the executive team’s business development efforts through research, outreach coordination, scheduling, and administrative assistance.
• Draft emails, coordinate introductions, and follow up with prospective and existing partners on behalf of leadership.
• Maintain the CRM with accurate contact information, communication history, opportunity updates, and next steps.
• Prepare agendas, presentations, proposals, and background materials for executive meetings and partner discussions.
• Document meeting outcomes, track action items, and follow through with internal teams and external contacts to keep commitments on schedule.
• Maintain visibility into open opportunities, outstanding requests, and upcoming deadlines so leadership can prioritize effectively.
• Develop a strong understanding of CMC’s services and mission to represent the company professionally.
• Support planning and coordination for industry conferences, partner meetings, and business development events.
• Manage registrations, travel arrangements, event schedules, supplies, and shipping logistics.
• Coordinate marketing materials, promotional items, and presentations needed for conferences and meetings.
• Help executives identify relevant contacts and schedule partner meetings before events.
• Organize conference contacts and notes in the CRM and coordinate follow-up to help turn introductions into ongoing relationships.
• Keep business development files, contact lists, trackers, and resources organized and current.
• Coordinate timelines and follow up with stakeholders to keep projects moving.

Skills

Organizational skills

Written & verbal communication

CRM experience

Proactive/initiative

Time management

Cross-functional collaboration

Tools

CRM platforms

Microsoft Office

Google Workspace

AI tools

Job description

Comprehensive Mobile Care in Phoenix is seeking a Business Development Coordinator to support the executive team in advancing partnerships and access to senior healthcare services.

You will perform research, outreach coordination, CRM maintenance, meeting materials, and travel arrangements for events, with a focus on timely follow-up and cross-functional collaboration.

The role requires strong organization, proactive communication, and comfort using AI tools to support daily work.