Executive Operations Project Manager

Caring for Others; Redmond (OR); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

PTO & Holidays

Dental & Vision Insurance

Life Insurance

Employee Assistance Program

Health Insurance Support

401(k) with employer match

Professional development

Training & orientation

Supportive team

Job summary

Caring for Others is seeking an Executive Operations Project Manager to lead high-impact, cross-functional initiatives and support the executive team’s operational infrastructure. You will design dashboards, implement BI tools, and drive data‑driven decisions across the organization.

Responsibilities include managing calendars and travel, leading AI/automation efforts, governing SOPs and data, and coordinating branch launches and events.

Qualifications

• Experience in executive operations or strategic support.
• Proficient in Monday.com and BI tools; AI/automation is a plus.
• Strong documentation, SOP, and workflow governance skills.

Responsibilities

• Lead cross-functional executive initiatives from planning through execution.
• Design and manage dashboards and BI systems for data-driven decisions.
• Research and implement AI and automation to scale operations.
• Serve as Monday.com SME—managing workflows and user adoption.
• Govern internal data, SOPs, and operational docs.
• Manage executive calendars, travel logistics, and briefing materials.
• Support branch launches and events including planning and procurement.
• Lead change management ensuring systems and docs are updated organization-wide.

Skills

Executive operations

Monday.com

Business intelligence

AI & automation

Documentation governance

Travel coordination

HIPAA compliance

Healthcare ops

Tools

BI tools

Job description

POSITION SUMMARY

The Executive Operations Project Manager leads high-impact cross‑functional initiatives and supports the operational infrastructure of our executive team. This role connects strategy and execution—managing projects, systems, documentation, and logistics to keep the organization moving forward.

WHO WE ARE

• A family‑owned organization with 20 years of experience raising standards for in‑home care — and we’re still pushing higher.
• We build teams of driven, mission‑obsessed experts whose energy and focus turn every initiative into a success.
• Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
• A culture built to energize — powering meaningful careers for world changers who never settle.

ROLE RESPONSIBILITIES

• Lead high‑impact, cross‑functional executive initiatives from planning through execution, ensuring alignment, accountability, and measurable outcomes.
• Design and manage executive dashboards, reporting tools, and business intelligence systems to support data‑driven decision‑making.
• Research and implement AI and automation solutions to improve efficiency and scale operations across the organization.
• Serve as the Monday.com subject‑matter expert—managing project execution, workflows, automations, and user adoption.
• Own governance of internal data, SOPs, and operational documentation, ensuring consistency, accuracy, and accessibility.
• Manage executive calendars, agendas, travel logistics, and briefing materials to keep leadership prepared and on track.
• Support new branch launches, expansions, and event coordination—including research, scorecards, planning, and procurement.
• Lead change management efforts ensuring systems and documentation are updated, approved, and implemented organization‑wide.

ROLE QUALIFICATIONS

• Experience in executive operations, project management, or a strategic support role in a fast‑paced organization.
• Proficient in Monday.com and business intelligence tools; experience with AI and automation solutions is a strong plus.
• Highly organized and detail‑oriented with strong documentation, SOP, and workflow governance skills.
• Proactive and self‑managed—able to anticipate needs, manage competing priorities, and execute with minimal direction.
• Strong communicator with excellent interpersonal skills and professional presence with executive‑level stakeholders.
• Comfortable managing complex logistics including travel coordination, event planning, and multi‑location support.
• Committed to compliance, data integrity, and HIPAA standards across all operational systems and documentation.
• Experience in healthcare, home care, or a multi‑site operational environment is a strong plus.

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you’re responsible for upholding, executing, and supporting our mission.

As such, we are proud to support you with:

• Paid Time Off and Paid Holidays*
• 100% Company‑Paid Dental Insurance and Vision Insurance*
• 100% Company‑Paid $25,000 Life Insurance Policy*
• 100% Company‑Paid Employee Assistance Program—including mental health counseling sessions, financial coaching, provider referrals, and childcare resources available 24/7.
• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for employee, plus additional contribution for dependents as needed*
• 401(k) Retirement Program— with employer match*
• Professional Development—ongoing education, wraparound support, and leadership coaching.
• A next‑level, comprehensive training and orientation week.
• A supportive team to work alongside!

Caring for Others is an equal‑opportunity employer committed to a diverse and inclusive workforce. Applications will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. *Benefit eligibility is based on hours worked.