Executive Operations Partner - EPD (Executive Assistant)

Notion; San Francisco (CA); On-site; USD 165,000 - 190,000; Full time

Job summary

Notion in San Francisco is seeking an experienced Executive Operations partner to support two leaders in our Engineering and Product organizations. You will balance complex scheduling, drive cross‑functional coordination, and build systems that keep executives focused on high‑leverage work while maintaining clarity and confidentiality across the company.

As part of our Anchor Day rhythm, you’ll manage calendars, organize meetings, plan team offsites, handle travel and expense processes, and help

Qualifications

• 5+ years of Executive Operations experience at fast-growing companies.
• Organized and detail-oriented with the ability to stay calm under pressure.
• Effective communicator able to convey leadership priorities clearly.
• Event planning experience for team events with hundreds of people and multi-day offsites.
• High emotional intelligence and ability to build relationships across levels.
• Discreet with complete confidentiality on business matters.

Responsibilities

• Organizational support: Partner with Engineering and Product leaders on running the day-to-day of a high-velocity org.
• Calendar management: Prioritize and coordinate the teams’ operating calendar for maximum impact.
• Meeting aficionado: Organize, attend, and track notes and action items to keep interactions productive.
• Travel planner: Manage flights, hotels, transportation, dining, etc.
• Expense management: Handle expense reports for executives you support.
• Culture carrier and community builder: Plan team offsites, celebrate milestones, and foster connection.

Skills

Executive Ops

Organization

Communication

Event Planning

Emotional Intelligence

Discretion

Job description

Who We Are

Notion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion.

Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.

About The Role

Our Executive Operations team work closely with Notion’s leadership, serving as trusted advisors, collaborators, and problem-solvers. We focus on amplifying the impact of our executives by anticipating needs, streamlining operations, and building systems that keep leaders focused on the highest leverage work. We’re deeply connected to Notion’s mission and values, and we take pride in creating an environment of collaboration, clarity, and authenticity. Our team thrives on strong relationships, operational excellence, and a shared commitment to building tools that empower people to think and work together more effectively.

This role calls for someone who is proactive, adaptable, and deeply organized. Someone who can balance complex scheduling, drive cross-functional coordination, and bring clarity to fast moving priorities. This person will support 2 leaders in our Engineering and Product orgs. Our ideal candidate thrives in dynamic environments, operates independently, and consistently finds ways to improve workflows and communication. You’ll be a key partner in making sure our leaders and the company as a whole can move quickly while staying aligned.

This role is based in our San Francisco office. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.

What You'll Achieve

• Organizational support: Partner with Engineering and Product leaders on running the day-to-day of an efficient, high-velocity, and fun organization
• Calendar management: Prioritize and coordinate the teams’ operating calendar, ensuring time is spent in a way that's most leveraged to achieve our business objectives
• Meeting aficionado: Organize, attend, and track meeting notes and action items, with an eye on making every interaction productive and warm
• Travel planner: Flights, hotels, transportation, dining, etc. A strong attention to detail here is valued
• Expense management: Manages expense reports for the executives you support
• Culture carrier and community builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized

Skills You'll Need To Bring

• 5+ years of Executive Operations experience at fast-growing companies, ideally with experience with technical teams.
• Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order of out chaos
• Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication
• Event planning: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite
• EQ: Love connecting with employees, and have proven ability to build relationships and bring warmth to all levels of the organization
• Discreet: Demonstrated ability to maintain complete confidentiality on all business matters

Nice To Haves

• You're a Notion evangelist! You love the product, and already use it in your daily life

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated base salary range for this role is $165,000 - $190,000.

A Note on AI

You don’t need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work. For some roles, AI fluency is a core requirement — when that’s the case, we'll say so explicitly in the qualifications. People who thrive here don’t treat AI as a novelty. They use it to think better, and make their work easier for others to build on.

Equal Opportunity & Accommodations

We hire talented people from a wide range of backgrounds. Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. Consistent with applicable law, we will consider for employment qualified applicants with arrest and conviction records. Notion provides reasonable accommodations during the application process; if you need one, please let your recruiter know.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.