Executive Operations Manager, Tech

Usenourish; New York (NY); On-site; USD 150,000 - 210,000; Full time

Job summary

Nourish seeks an Executive Operations Manager, Tech in NYC to partner with the VP Engineering and CTO, balancing executive support with hands‑on operational ownership. You will shield leadership time, design lightweight systems, and coordinate across Engineering, Product, Design, and Analytics.

This role requires high judgment, strong communication, and a bias for action. The successful candidate will drive governance, calendars, travel, and initiatives, ensuring decisions translate into

Qualifications

• 5+ years of experience in executive operations or high‑trust role in a tech company.
• Directly supported multiple VP or C‑level leaders across functions.
• Experience with budgeting, procurement, or vendor management.
• Ability to manage complex calendars and travel with independent judgment.
• Strong written and verbal communication with clear briefs and updates.

Responsibilities

• Provide calendar, travel, prep, and admin support to department heads and CTO.
• Prepare agendas, briefs, presentations, and decision materials; track commitments.
• Lead operating cadences: leadership meetings, planning, OKR reporting, all‑hands prep.
• Manage tech vendor spend, renewals, budgeting, and contract negotiations with stakeholders.
• Coordinate cross‑cutting initiatives: security, privacy, compliance, and audits.
• Plan EPDA offsites and events to strengthen team and employer branding.
• Build relationships across Engineering, Product, Design, Analytics, People, Finance, Legal, and IT.
• Leverage AI and automation to reduce repetitive work while preserving privacy and quality.

Skills

Executive operations

Calendar management

Vendor management

Cross‑functional collaboration

AI tools usage

Tools

Google Workspace

Slack

Notion

Spreadsheets

Presentation software

AI tools

Job description

About Us

Health is the most important thing in life, and the American healthcare system is completely broken — poor outcomes, high cost, bad patient experience. We’re building a new system from the ground up.

Our mission is to improve people’s health by making it easy to live a healthy lifestyle.

Nourish is the country’s largest dietitian-led metabolic health clinic. We’re an AI-native digital health system matching patients with 10,000+ Registered Dietitians, physicians, medications, lab testing, and AI agents to deliver insurance-covered care across all 50 states. Founded four years ago, we’ve completed millions of appointments, tripled year-over‑year, and partnered with health plans covering 200M+ Americans across 250+ health systems.

In 2026 we raised a 100M USD Series C, bringing total funding to 215M USD. The round was led by Menlo Ventures, with participation from Thrive Capital, Index Ventures, J.P. Morgan Growth Equity Partners, Maverick Ventures, Y Combinator, BoxGroup, Atomico, Daybreak, and Operator Partners.

Learn more about our Series C: Nourish Blog, Bloomberg, Fierce Healthcare, Digital Native, and The Pulse Podcast.

This is not a job for everyone. We hold an extremely high bar because we believe talent density is our biggest competitive advantage. We’re looking for people who actively choose hard, ambiguous problems, who run toward unglamorous work, give and receive candid feedback, and bring relentless resilience without the ego. Our work is important, but we are not self‑important. We do this because we’re solving one of the hardest problems in the world, and the problem matters. If that’s you, we disproportionately reward it.

About the Role

We are hiring an Executive Operations Manager, Tech to report to our VP Engineering and serve as a trusted operating partner to our CTO and department heads across Engineering, Product, Design, and Analytics.

This role sits at the intersection of executive partnership and tech operations. You will maintain active support relationships with all EPDA department heads, understand what each leader needs, and allocate your time transparently as priorities shift. You will protect leadership time, keep important decisions and follow‑ups moving, and build lightweight systems that help EPDA operate as one team. On any given week, that may mean redesigning a leader’s calendar around the decisions that matter, preparing an OKR or all‑hands update, helping negotiate a software renewal, coordinating an EPDA offsite, or driving a security initiative across several teams.

This is a hands‑on role for someone who is equally comfortable with high‑stakes executive support and operational ownership. You will not just schedule meetings; you will understand why they matter, make thoughtful tradeoffs, prepare the right context, and ensure decisions turn into action.

Location and in‑office expectations: In‑office role in NYC. Occasional travel is expected for offsites and company events.

Key Responsibilities:

• Provide ongoing calendar, meeting, travel, preparation, and administrative support to every EPDA department head and the CTO, with the deepest and most proactive coverage for the CTO and VP Engineering; maintain a clear system for balancing requests and communicating tradeoffs across leaders.
• Serve as a go‑to operating partner for EPDA leadership by preparing agendas, briefs, presentations, and decision materials and tracking commitments through completion.
• Run and improve key EPDA operating cadences, including leadership meetings, planning cycles, OKR reporting, all‑hands preparation, and communications about AI use and internal efficiency.
• Manage visibility into technology vendor spend and utilization; support procurement, renewals, budgeting, and contract negotiations in partnership with Finance, Legal, Security, and functional owners.
• Project‑manage cross‑cutting initiatives such as security, privacy, compliance, and audit‑readiness work by establishing clear owners, milestones, dependencies, risks, and escalation paths.
• Plan and coordinate EPDA offsites, leadership sessions, team events, and employer‑brand initiatives that strengthen how the organization works and how candidates understand the team.
• Build strong relationships across Engineering, Product, Design, Analytics, People, Finance, Legal, Security, IT, and executive operations; identify gaps in information flow and fix them.
• Use AI, automation, and modern productivity tools to reduce repetitive work, improve reporting, and make the organization more effective without compromising judgment, privacy, or quality.

We’d love to hear from you if:

• You have 5+ years of experience in executive operations, executive business partnership, business operations, technical program management, or a similarly high‑trust role in a fast‑growing technology company.
• You have directly and concurrently supported multiple VP‑or C‑level leaders across different functions and are excellent at complex calendar management, meeting preparation, travel, executive follow‑through, and transparently balancing competing leadership needs.
• You have operated across multiple technical or product functions and can build credibility with Engineering, Product, Design, Analytics, and business partners.
• You have managed budgets or vendor spend and have supported procurement, renewals, contract negotiations, or vendor performance reviews.
• You have driven ambiguous cross‑functional work to completion, ideally involving security, compliance, privacy, risk, or another initiative where several teams owned dependencies.
• You communicate exceptionally well in writing and verbally and can turn incomplete inputs into clear briefs, OKR reports, presentations, and company updates.
• You have excellent judgment, discretion, and attention to detail and can decide when to act, when to ask, and when to escalation.
• You are energized by both strategic and unglamorous work, stay calm when priorities shift, and take pride in making the people and teams around you more effective.
• You are fluent with tools such as Google Workspace, Slack, Notion, spreadsheets, presentation software, and modern AI tools, and you use them thoughtfully.

More Information

The Nourish Bar

Our Values

Why Nourish Exists

How We Work

Comp Philosophy

Benefits

Please note that you must be legally authorized to work in the U.S. for this position.