Executive & Operations Assistant - Somewhere (Remote)

Ghanapose; Plainfield (IL); Remote; USD 50,000 - 70,000; Full time

Job summary

A fast-growing payment processing company is seeking an organized Operations & Executive Assistant to support founders in a remote setting. This role involves managing a variety of operational tasks and providing high-level executive support, ideal for someone thriving in dynamic environments.

Qualifications

• 2+ years of experience in a similar role supporting leadership.
• Highly organized, efficient, and proactive.
• Excellent written and verbal communication skills.

Responsibilities

• Provide direct executive support to the founders, including calendar and inbox management.
• Assist with operational tasks like vendor sourcing and process documentation.
• Track projects, deadlines, and communicate outbound effectively.

Skills

Communication

Project Management

Multitasking

Problem Solving

Tech-savvy

Tools

Google Workspace

Notion

CRM

Slack

Job description

Executive & Operations Assistant - Somewhere (Remote)

Job Title: Operations & Executive Assistant

Location: Remote

Type: Full-Time

About the Role:
We’re seeking a highly organized and detail-oriented Operations & Executive Assistant to support the founders of a fast-growing payment processing company. This role is ideal for someone who thrives in a dynamic, fast-paced environment and can confidently manage a wide range of business and operational responsibilities—from high-level executive support to hands-on project coordination and research.

You’ll play a critical role in helping the leadership team stay focused and organized, manage key priorities, streamline day-to-day operations, and assist with occasional outbound outreach efforts.

Key Responsibilities:

• Provide direct executive support to the founders: calendar management, meeting prep, travel booking, inbox monitoring, and task prioritization
• Assist with operational tasks including vendor sourcing, process documentation, contract coordination, and reporting
• Help maintain and update company systems (e.g. Notion, Google Workspace, CRMs) to ensure smooth internal operations
• Conduct research on companies, contacts, vendors, tools, or market trends as needed for strategic initiatives
• Support outbound communications such as cold outreach or follow-ups via email and social platforms (LinkedIn, X, Instagram)
• Track projects, deadlines, and to-dos across departments to ensure timely execution
• Handle sensitive and confidential information with the utmost discretion
• Step in as needed for ad hoc administrative tasks across business and personal domains

What We’re Looking For:

• 2+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting leadership
• Excellent written and verbal communication skills
• Highly organized, efficient, and proactive—able to anticipate needs and stay ahead of deadlines
• Strong project management and multitasking abilities
• Comfortable working independently and solving problems without constant direction
• Tech-savvy with familiarity in tools like Google Workspace, Notion, LinkedIn, Slack, and CRMs

Bonus Points For:

• Experience in a startup or fast-paced entrepreneurial environment
• Exposure to sales operations or outreach campaigns
• Familiarity with payment processing, SaaS, or fintech industries
• Light knowledge of automation tools (Zapier, Airtable, etc.)

How To Apply

If you’re interested in this role, apply directly on company’s website through the link below.

Submit Application

About Ghana Pose
Ghana Pose is a blog dedicated to job seekers, launched on 1st March 2021 with a dream to bridge the gap between job seekers and employers.The main goal of starting this blog is to build an active community of job seekers and employers so that they amplify genuine jobs in an easy manner.

Get the latest Jobs, news across entertainment, sports, business and more. Be first to receive exclusive updates.