Executive Office Support

Alaska Horizon; Anchorage (AK); On-site; USD 30,000 - 50,000; Part time

Job summary

NEW Solutions in Anchorage, Alaska, is seeking an Executive Support Enrollee to assist the State Director’s office with scheduling, procurement processing, travel arrangements, and payroll administration.

The role also includes front desk support and professional written and verbal communications to explain Bureau programs and policies. This temporary position is funded for up to 728 hours and requires extensive experience in executive office support.

Qualifications

• Minimum of 20 years of experience in Executive Office Support or HS/GED with at least 15 years of additional Executive Office Support experience.

Responsibilities

• Schedule meetings for the State Director’s office.
• Process procurement and contracting documents.
• Enter and process employee travel and reconcile credit card statements.
• Prepare and process monthly financial reports and deposits.
• Manage employee time reporting and payroll and support front desk communications.

Skills

Executive Office Support

Administrative Support

Job description

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the Bureau of Land Management (BLM). These experienced professionals provide administrative, scientific, technical, and other professional skills that support the Bureau of Land Management through the Experienced Services Program (ESP).

Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. This position is currently funded for up to 728 hours.

Duties:

• The Executive Support Enrollee will provide assistance in the State Director’s office, scheduling meetings, processing documents for procurement and contracting, entering and processing employee travel, reconciling credit card statements, processing monthly financial reports, processing deposits, and managing employee time reporting and payroll. Additionally, this position provides support for the front desk public contact position, providing professional quality communications and information.
• Public Contact – Ability to communicate effectively orally and in writing in order to present information in professional and easy to understand formats that increase understanding of Bureau programs, policies and objectives. Ability to operate a multi-line telephone system 30%
• Application/Database Support/File Management – Ability to use various types of computer programs to maintain, update, and retrieve information from automated applications/data systems/electronic files quickly and accurately 30%
• Travel/Scheduling – Knowledge of scheduling and travel systems, in order to effectively schedule meetings around complex schedules and prepare accurate travel authorization and voucher paperwork and review travel records to ensure they are processed correctly. 20%
• Budget and Finance – Practical knowledge of various budget/financial regulations, policies, practices, and procedures in order to monitor and track obligations, review data, consolidate provided information into summaries and/or reports, identify recurring budgetary issues. 20%

Qualifications:

• Minimum of 20 year(s) of experience in Executive Office Support OR HS/GED Degree with minimum additional experience of 15 year(s) in Executive Office Support