Executive Office & Onsite Coordinator

DTN; Minneapolis (MN); On-site; USD 60,000 - 80,000; Full time

Job summary

DTN is seeking an Executive Office & Onsite Coordinator to manage the Bloomington office operations, ensuring a welcoming and efficient environment for employees and visitors. The role includes facilities management, visitor experience coordination, and providing administrative and travel support. This on-site position offers the opportunity to be part of a dynamic team committed to empowering customers with actionable insights.

Qualifications

• Proven experience in a similar role (Executive Assistant, Office Management Assistant).
• Good knowledge of Microsoft Office and agenda planning tools.
• Hands-on experience with office machines like binding machines and multifunctional printers.

Responsibilities

• Manage day-to-day operations of the Bloomington office.
• Coordinate visitor access, events, and office logistics.
• Assist with travel bookings and maintain operational documentation.

Skills

Fluency in English

Excellent written and verbal communication skills

Attention to detail

Problem-solving skills

Excellent time management skills

Teamwork

Tools

Microsoft Office365

Office machines

Job description

DTN is a global leader providing insights and analytics to our customers to feed, fuel, and protect the world. We help people make critical business decisions that impact the agriculture, oil and gas, trading, and weather industries.

It's a difference you've likely felt without even knowing it. From the food on your plate to the gas in your car to the last flight you took, chances are a DTN customer made it possible. And that's just for starters. That's why we say, "When our customers prosper, we all win."

J ob Description :

At DTN, our mission is to empower our customers with intelligent and actionable insights. These insights, make sense of the data to help them and their business prosper. We are their trusted partner, an independent source of information that helps you feed, fuel and protect the world.

We provide independent actionable insights to the Nth Degree. Insights that drive some of the world's largest and smallest companies forward. So they can reduce their risk, drive increased profits and make smarter business decisions. In the end, when our customers prosper, we all prosper.

Scope and summary of the role :

As DTN's Executive Office & Onsite Coordinator, you will manage day-to-day operations of our Bloomington office, ensuring a professional, welcoming, and efficient environment for employees, customers, and visitors. You will serve as the go-to resource for administrative coordination, facilities support, and guest hospitality-contributing to a workplace experience that reflects DTN's culture and values.

Key Responsibilities :

Office & Facilities Management

• Maintain day-to-day office operations, including supplies, mail, and vendor coordination (cleaning, security, catering, etc.).
• Serve as point of contact for Mall of America property and facilities management.
• Maintain a clean, safe, and functional work environment, including arranging repairs as needed.
• Help shape the experience for DTN's future Executive Meeting Center by managing space readiness, hospitality, and logistics for hosted clients and partners.

Employee & Visitor Experience

• Welcome visitors and support meetings with refreshments, room setup, and logistics.
• Manage visitor access, parking, and assist HR with onboarding activities.
• Coordinate and support office events, celebrations, and conferences.

Administrative & Travel Support

• Assist with travel bookings and changes for DTN US staff via our travel agency.
• Maintain contact lists, operational manuals, and scheduling tools.
• Colleague focus
• Problem solving
• Teamwork

Requirements :

• Languages : Fluency in English. Other languages will be a plus
• Good knowledge of Microsoft Office and agenda planning tools
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in Microsoft Office365 (Excel, Word and Outlook, in particular)
• Hands on experience with office machines (e.g. binding machines, multifunctional printers).
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• A creative mind with an ability to suggest improvements
• Used to work in an international environment
• First Aiders certification

Work experience :

• Proven experience in a similar role, for example as Executive Assistant, Office Management Assistant.

Additional information :

This is a primarily on-site position based in Bloomington, MN during standard business operating hours. Occasional flexible work arrangements may be considered when business needs allow and in coordination with the manager.

The targeted hiring pay range for this position is between $60,000 and $80,000. The actual pay offered for this position will be dependent upon many factors, including but not limited to : prior work experience, training / education, transferable skills, business needs, internal equity and applicable laws.

Recruitment Fraud Notice

DTN is aware of incidents where external parties have impersonated our organization, issuing fraudulent communications and / or job offers. Please be advised that all legitimate communication from DTN will come from an official @dtn.com email address or through our Paradox AI automated scheduling platform (Talent IQ), and any offers are extended directly by our Talent Acquisition team following a formal interview process.

If you receive a suspicious message or offer claiming to be from DTN, please do not engage. Report it as phishing or spam and contact our Talent Acquisition team at [e-mail] to verify the legitimacy of any communication.

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Why DTN?

OUR VISION : To be the independent, trusted source of insights to our customers who feed, protect, and fuel the world.

OUR MISSION : Empower our customers with intelligent and actionable insights that exceed their expectations and enable their success on a daily basis.

OUR VALUES : Customer-Focused, Forward-Thinking, People-Centric, Solution-Oriented

We have great benefits at DTN - apply today to find out more!

At DTN, we are an equal opportunity employer. Come join us as we help feed, fuel, and protect the world!

• DTN is an Equal Opportunity Employer Minorities / Women / Veterans / Disabled

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