Executive Office Manager - ANTHC Administration - On Site Work Schedule

Alaska Native Tribal Health Consortium (ANTHC); Anchorage (AK); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance (FEHBP Tribal)

Dental and Vision Insurance

403(b) Retirement Plan with employer 5

Paid Time Off

11 Paid Holidays

Parental Leave

Life Insurance 100% paid

Flexible Spending Accounts

Job summary

Alaska Native Tribal Health Consortium in Anchorage seeks an experienced Executive Assistant to the President and CEO. Under general direction, you will oversee the office, coordinate reception, supervise Administrative staff, manage travel and expense records, and ensure compliance with corporate policies.

The role requires a Bachelor's degree in business and at least four years supporting senior leadership, with supervisory experience. Alaska driver's license may be required.

Qualifications

• Bachelor's degree in business or related field.
• Four (4) years of experience supporting senior management or executive support to a C-suite.
• Supervisory experience: one (1) year.
• Preferred: professional executive support experience in a tribal healthcare setting.

Responsibilities

• Provides leadership, direction, and guidance in policies and procedures to assigned staff.
• Sets goals and priorities and assigns tasks and projects accordingly.
• Develops training plans and ensures staff have necessary skills to perform duties.
• Maintains department budget and reports variances to Finance and department leaders.
• Establishes and maintains cooperative working relationships with stakeholders, partners and leadership groups.

Skills

Office management

Project management

Financial principles

Regulatory knowledge

Customer service

Multi-line phones

Privacy laws

Purchasing processes

Staff management

Communication skills

PC proficiency

Education

Bachelor's degree in business

Job description

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.

ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world.

Benefits Package

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
• Cost-Share Dental and Vision Insurances
• Discounted Pet Insurance
• Retirement Contributions with Pre-Tax or Roth options into a 403(b).
• 401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
• Eleven Paid Holidays
• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment
• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
• Flexible Spending Accounts for Healthcare and Dependent Care.
• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
• On-Site Training Courses and Professional Development Opportunities.
• License and certification reimbursements and occupational insurance for medical staff.
• Emergency Travel Assistance
• Education Assistance or Education leave eligibility
• Discount program for travel, gym memberships, amusement parks, and more.

Visit us online at www.anthc.org or contact Recruitment directly at [e-mail].

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary

Under general direction of the President and Chief Executive Officer, this position plans and oversees implementation and ongoing administration of the office of the President and the CEO, the COB including the reception and supervises the Executive Administrative staff.

Responsibilities

Provides leadership, direction, and guidance in policies and procedures to assigned staff. Sets goals and priorities and assigns tasks and projects accordingly. Develops training plans and ensures employees have necessary skills to perform duties. Counsels, trains and coaches staff and implements corrective actions and conducts performance evaluations. Monitors and ensures accuracy of documentation and records for department such as travel/expense reports, check requests, company credit cards, purchase requests, and personnel action documents. Assures departmental alignment with corporate compliance. Functions as department liaison for activities and initiatives with other divisions and departments. Independently maintains department budget, investigating and documenting variances. Keeps records up to date and reports as required to Finance and own department leaders. Establishes and maintains effective working relations with stakeholders, partners and leadership groups and committees, if applicable, to facilitate the implementation of projects and or initiatives. Oversees, represents and manages all aspects of the office of the President and CEO and coordinates with team.

Other Information

Performs other duties as assigned or required.

KNOWLEDGE And SKILLS

• K nowledge of filing procedures. Knowledge of modern office management concepts and principles.
• K nowledge of project management and resource allocation techniques. Knowledge of general financial principles.
• K nowledge of applicable program regulatory requirements.
• K nowledge of customer services concepts and practices .
• K nowledge of multi-line telephone systems operation.
• K nowledge of privacy laws and regulations.
• K nowledge of basic purchasing processes.
• S kill in operating office equipment.
• S kill in effectively managing staff, and delegating tasks and authority.
• S kill in oral and written communication.
• S kill in assessing and prioritizing multiple tasks, projects and demands.
• S kill in maintaining and updating office and administrator schedules.
• S kill in establishing and maintaining cooperative working relationships with others.
• S kill in operating a personal computer utilizing a variety of software applications.

MINIMUM EDUCATION QUALIFICATION

B achelor's degree in business or a related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

mInimum Experience Qualification

Non-supervisory – Four (4) years of experience supporting senior management or executive experience with responsibilities for administrative support to a C suite executive or experience supervising staff or project management.

T O INCLUDE

Supervisory - One (1) year involving employee supervision.

Preferred Experience Qualification

Professional executive support experience in a tribal healthcare setting.

a Dditional Requirements

May be required to possess an Alaska driver's license with a clean driving record.