Executive Office Administrator – Defense Tech Hub

IPG Defense; Huntsville, Northern (AL, KY); Hybrid; USD 21,000 - 34,000; Full time

Benefits offered by this job

Paid vacation time

Paid holidays

Health insurance

Job summary

IPG Defense, a stand-alone unit of IPG Photonics, is seeking an Office Administrator for its Huntsville, AL office. You will manage the front desk, support the VP and leadership team, liaise with HR, and keep daily operations running smoothly.

The role requires strong organization, discretion, and the ability to handle multiple priorities. This is a full-time, hourly position with standard benefits and a focus on security-conscious operations in a defense environment.

Qualifications

• Associate or Bachelors degree preferred; relevant administrative experience accepted in lieu.
• 3+ years in office administration or executive support.
• Proficiency with Microsoft Office Suite or Google Workspace.
• Strong organizational, communication, and discretion.
• Confidentiality and adaptability to changing priorities.

Responsibilities

• Greet visitors and manage front desk operations.
• Provide calendar and travel support to VP and leadership.
• Coordinate HR onboarding and site compliance.
• Oversee office operations, supplies, and vendor relations.
• Support company events and all-hands meetings.

Skills

MS Office Suite

Education

Associate degree preferred

Bachelors degree preferred

Job description

IPG Defense, a stand-alone unit of IPG Photonics, is seeking an Office Administrator for its Huntsville, AL office. You will manage the front desk, support the VP and leadership team, liaise with HR, and keep daily operations running smoothly.

The role requires strong organization, discretion, and the ability to handle multiple priorities. This is a full-time, hourly position with standard benefits and a focus on security-conscious operations in a defense environment.