Executive Office Administrator

OSI; Layton (UT); On-site; USD 40,000 - 70,000; Full time

Job summary

An innovative firm is seeking an Executive Office Administrator to ensure smooth operations in a dynamic environment. This role is pivotal in managing office tasks, supporting leadership, and enhancing operational efficiency. The ideal candidate will have a proactive approach, strong organizational skills, and a knack for problem-solving. With responsibilities ranging from event coordination to financial support tasks, this position offers a unique opportunity to make a significant impact in a growing company. If you thrive in a fast-paced setting and enjoy diverse responsibilities, this role is perfect for you!

Qualifications

• 3+ years of experience in administrative or office management roles.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Manage executive calendars and office operations efficiently.
• Coordinate onboarding, employee benefits, and corporate events.

Skills

Administrative Support

Office Management

HR Support

Organizational Skills

Problem-Solving

Communication Skills

Event Coordination

Calendar Management

Tools

Microsoft Office

Job description

OSI is looking for an Executive Office Administrator in Layton, UT.
This local job opportunity with ID 3076014541 is live since 2025-02-14 14:24:09.

For over 25 years, OSI’s purpose has been to help good people do great things. We build healthcare software IP for clients of all sizes, from startups to the Fortune 100. We’re a small company with a family-style atmosphere, with the goal of building a sustainable, ethical technology services business. We partner with a limited number of exceptional clients, building long-term relationships where we can add significant value over time. We’re proud that our first client is still a client.

About the Role

The Executive Office Administrator at OSI plays a critical role in ensuring smooth office operations, administrative processes, and company activities. This position requires a highly organized and proactive individual capable of handling a wide range of responsibilities, such as office management, vendor coordination, employee onboarding, benefits administration, travel and event arrangements, and financial support tasks. This person will be directly working with and supporting business leaders; our ideal candidate thrives in a dynamic environment, is detail-oriented, and excels at problem-solving. We’re a small company with little need for hierarchy. Success in this role will come through being flexible, always working collaboratively with others on the team, and finding ways to get things done.

Key Responsibilities

1. Arrange corporate events, employee gifts, meeting scheduling, and company-sponsored travel logistics.
2. Manage executive calendars and provide ongoing support to leadership with various administrative tasks, errands, and ad hoc projects.
3. Oversee office operations including supplies, facility maintenance, vendor management, and compliance with corporate filings.
4. Coordinate new hire onboarding including drug & background checks, employee paperwork, I-9 verifications, and benefits enrollment.
5. Manage employee benefits administration including health insurance, 401(k), and COBRA.
6. Assist with financial tasks such as deposits, petty cash management, expense tracking, and wire approvals.
7. Administer corporate accounts including mobile phone plans and credit card accounts.

Required Skills & Experience

1. 3+ years of administrative, office management, or HR support experience.
2. Strong organizational and multitasking skills with a proactive approach to problem-solving.
3. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn new systems.
4. Experience handling confidential information with discretion.
5. Strong communication skills and ability to liaise effectively with vendors, employees, government agencies, and executives.
6. Experience organizing company events, travel logistics, and employee support.
7. Executive calendar management and meeting coordination experience.
8. Comfort handling multiple priorities in a fast-paced environment.

Preferred Skills & Experience

1. Experience with payroll systems, employee benefits, or corporate filings.
2. Familiarity with financial processes such as deposits, petty cash, or expense reconciliation.
3. Experience managing vendor contracts and office facilities.

This is a great opportunity for an experienced administrator to directly impact operational excellence and efficiency within a growing Utah-based company. If you thrive in a fast-paced environment and enjoy managing diverse responsibilities, we encourage you to apply!