Executive Meeting Manager

HEI Hotels & Resorts; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical and Dental insurance

Vision insurance

Vacation, Sick and Holiday programs

Pet insurance

Life insurance

Short and Long-Term Disability

401(k) with matching

Hotel room discounts

YouDecide program

Job summary

HEI Hotels & Resorts seeks an Executive Meeting Manager in Washington, DC to lead planning and execution of group events, ensuring revenue targets are met and client satisfaction remains high.

The role requires strong forecasting, meeting planner relations, and coordination with banquet operations, with a focus on optimal room charges and long-term client growth.

Qualifications

• Prior experience in hospitality with catering sales is essential.
• 1+ year within the Hospitality Industry required.
• Experience at a similar size and quality hotel.
• Computer skills include Word, Excel, and Delphi.
• Knowledge of sales skills, revenue management, and training of peers.
• Knowledge of hotel features, benefits and competing hotels in the market.
• Ability to execute action plans.
• Knowledge of hotel operations, marketing plans, security, labor relations, budgets, and long-range planning.
• Ability to work under time constraints and deadlines.
• Excellent verbal and written communication skills.

Responsibilities

• Understand monthly forecasting and annual budget process.
• Improve meeting planner evaluation scores and exceed planner satisfaction.
• Optimize room rental charges.
• Cultivate long-term client relationships and drive repeat business.
• Participate in industry organizations (NACE, MPI).
• Close and negotiate effectively in sales contexts.
• Conduct hotel site inspections and client presentations.
• Create innovative banquet setups with the Chef on pricing specialty menus.
• Coordinate with banquet department for event execution.
• Provide direction and evaluation of banquet operations per event orders.
• Operate and manage Audio/Visual as a profit center.
• Maintain proficiency in Delphi, Word, and Excel.
• Monitor group room blocks and prepare resumes for operating departments.
• Coordinate with outside vendors to ensure client satisfaction.
• Adhere to attendance rules and regular availability.
• Perform other duties as assigned.

Skills

Catering sales

Sales skills

Revenue management

Hospitality knowledge

Communication skills

Tools

Word

Excel

Delphi

Job description

About Us

Ideally-situated within minutes of Washington, DC's most popular attractions, The Beacon Hotel & Corporate Quarters is an ideal destination for both leisure and business travelers. Winner of the TripAdvisor Certificate of Excellence, our premier boutique hotel offers exceptional hospitality, facilities and accommodations within an inviting, comfortable setting that will make you feel right at home.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!

We value U.S. military experience and invite all qualified military candidates to apply.

Compensation

Salary Range: $55,000.00 - $65,000.00 Annually Tipped/Service Charge Eligible? No Discretionary Performance Bonus Eligible? Yes

Overview

The Executive Meeting Manager brings to bear their organizational and detailing skills to identify and implement profitable execution of all groups. Ensure that each group that the manager is responsible for meets or exceeds their revenue expectations based on their contracts. Active and positive contribution towards a high-performance culture within the Convention Services Department through customer advocacy, sustained revenue achievement, communication and team participation.

Essential Duties and Responsibilities

• An understanding of both monthly forecasting and the annual budget process.
• Understand the importance of raising the meeting planner evaluation scores and implement effective methods to ensure exceeding meeting planner satisfaction.
• Optimize room rental charges.
• Consistently participate in the re-booking of repeat business by having a track record of long-term client relationships.
• Actively participate in industry related organizations (NACE, MPI).
• Thorough knowledge of sales techniques including strong closing skills as well as negotiating skills.
• Comfortable with hotel site inspections and client presentations.
• Excellent creative skills to provide innovative set-ups, menus, and functions for groups. Ability to generate creative and innovative menus while working closely with Chef on pricing specialty menus.
• Work closely with banquet department on operations and event execution. Ability to quickly evaluate alternatives and decide on a plan of action.
• Provide overall direction, coordination, and ongoing evaluation of operations. Detailed execution of all banquet event orders generated by the Convention Services Department.
• Experience providing Audio/Visual equipment and operating Audio/Visual as a profit center.
• Excellent knowledge of computers, specifically Delphi, Word, and Excel.
• Monitor group room blocks and pick up, generate detailed resumes for the operating departments.
• Ability to work with outside vendors to ensure client satisfaction for all events/groups.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job-related duties as assigned.

Qualifications and Skills

• Prior experience in the field of hospitality with specific experience in catering sales is essential.
• 1+ year within the Hospitality Industry required.
• Must have experience at a similar size and quality hotel.
• Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and Delphi.
• Knowledge of sales skills, revenue management, training, and motivation of peers.
• Knowledge of hotel features, benefits, and competing hotels within the market.
• Ability to execute appropriate action plans.
• Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.
• Ability to work effectively under time constraints and deadlines.
• Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.