Executive Marketing Coordinator — Hybrid

Orion Advisor Technology; Omaha (NE); Hybrid; USD 33,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Disability coverage

401(k) with employer match

Paid parental leave

Pet benefits (pawternity leave & pet)

Student loan repayment

Job summary

Orion Advisor Technology is seeking a Marketing Assistant to deliver high‑level administrative and operational support to the CMO and marketing leadership. This hybrid role blends executive assistant duties with hands‑on coordination for events, PR, content, and partner marketing in a fast‑paced environment.

The role requires a GED or higher, at least 1 year in marketing or related work, and strong organizational and communication skills; travel up to 5% may be required.

Qualifications

• GED or high school diploma required.
• Bachelor's degree in Marketing, Communications, Business, or related field preferred.
• At least 1 year of professional experience.
• At least 1 year of marketing experience preferred.
• Excellent time management and organizational skills.
• Ability to manage multiple priorities with urgency and accuracy.
• Strong verbal, written, and interpersonal communication skills.
• Strong event planning and budget management skills.
• Ability to coordinate and execute complex meetings and multi-day events.
• High attention to detail, organization, and follow-through.
• Willingness to travel up to 5% annually.

Responsibilities

• Manage the CMO’s complex calendar, travel, and meeting logistics.
• Prepare agendas, materials, and follow‑up items for meetings.
• Handle confidential information with professionalism and discretion.
• Track key projects and action items, ensuring deadlines are met.
• Coordinate expense reports and support with contract routing and documentation.
• Provide coordination support across the marketing department, including events, PR, internal communications, content, and media.
• Assist with events such as speaker bureaus, sponsorships, and sales events.
• Maintain team calendars, timelines, and shared planning documents.
• Support tracking of marketing projects, deliverables, and communications.
• Coordinate external vendor communications and logistics as needed.
• Assist events team with logistics, scheduling, and onsite support.
• Support culture-building initiatives and multi-day team meetings with leadership.
• Manage event and meeting materials, catering, A/V, and space reservations.
• Track and manage contracts requiring executive review and approval.

Skills

Client-Centric

Effective Written Communication

Innovation

Technical Proficiency

Time Management

Work Collaboratively

Education

GED or high school diploma

Bachelor's degree in Marketing/Communications/Business

Job description

Orion Advisor Technology is seeking a Marketing Assistant to deliver high‑level administrative and operational support to the CMO and marketing leadership. This hybrid role blends executive assistant duties with hands‑on coordination for events, PR, content, and partner marketing in a fast‑paced environment.

The role requires a GED or higher, at least 1 year in marketing or related work, and strong organizational and communication skills; travel up to 5% may be required.