EXECUTIVE MANAGER

Green Infrastructure Center Inc.; Charlottesville (VA); On-site; USD 95,000 - 100,000; Full time

Benefits offered by this job

Health Plan

Dental and Vision Coverage

Paid Holidays and Leave

Job summary

Green Infrastructure Center Inc. seeks an Executive Manager to serve as the Executive Director’s deputy, directing budgeting and financial planning while overseeing day-to-day operations.

This leadership role also supervises the accounting team and helps shape strategic direction for the nonprofit. The position involves in-person work at the Charlottesville, VA office, with responsibilities spanning program development, fundraising, governance, and partner relations.

Qualifications

• College degree required. MBA/advanced degree preferred.
• Experience leading budgets, grants, and contracts in a nonprofit setting desired.
• Strong leadership, governance, and policy development experience.

Responsibilities

• Lead organizational budgeting, financial planning, and reporting to the Board.
• Oversee grants and contracts management, invoicing, and compliance.
• Supervise accounting staff and drive staff development and performance reviews.
• Guide strategic direction in collaboration with the Executive Director and leadership team.
• Ensure operational excellence across headquarters and field offices.

Skills

Strategic thinking

Written and verbal communication

Leadership and staff management

Emotional intelligence

Critical thinking

Multitasking

Time management

Diplomacy and conflict resolution

Confidential information handling

Mission alignment

Education

Bachelor's degree

MBA or related master’s degree

Tools

MS Excel

MS Office (Word, PowerPoint)

QuickBooks Online

Job description

Position: Executive Manager

GIC is Hiring an Executive Manager

Start Date

Listed October 2026 Rolling applications Position open until filled.

The non-profit Green Infrastructure Center is seeking an Executive Manager to serve as the Executive Directors right hand: leading organizational budgeting and operations, overseeing grants and contracts, supervising staff, and helping guide GICs strategic direction. This is a leadership development position with opportunities for significant personal and professional growth.

About

Founded in 2006, the national, non-profit Green Infrastructure Center Inc. (GIC) is a leading designer of landscape conservation planning and conserving nature for healthier communities. The GIC helps communities realize that nature is green infrastructure and shows them how to use natural solutions to address climate change, urban heat islands, public health, and increased social and economic equity. This position is located at GICs Headquarters office in Charlottesville, VA. The position requires in-person office work. For more about GICs work see: https://gicinc.org/

Position Overview

GIC employs 24 full-time staff, plus part-time staff, with offices in 4 states. GICs administrative department includes the executive director, the senior accountant, and accountant. The Executive Manager works directly with the Executive Director on organizational strategy and decision-making, directs budgeting and financial planning, oversees day-to-day operations, and supervises the accounting team. GICs accountants handle bookkeeping, payroll processing, and transaction-level accounting; this is a management and leadership position, not an accounting position. The Executive Director will mentor the Executive Manager across all aspects of running the organization, including program development, fundraising, partner relations, and board governance.

Responsibilities

Leadership and Strategy

• Serve as the Executive Directors principal deputy and advisor on organizational priorities, program direction, and grant pursuits.
• Help develop, implement, and track GICs strategic plan, annual goals, and performance measures.
• Develop and recommend organizational policies and procedures and ensure they are applied consistently across all offices.
• Represent GIC with partners, funders, government agencies, and the public as directed, and act for the Executive Director in their absence.
• Prepare and present financial and management reports to the Board of Directors and support board meetings and governance.

Budgeting And Financial Management

• Lead development of the annual company budget, working with program managers and the accounting team.
• Review, update, and track the company budget throughout the year; analyze variances and recommend adjustments.
• Oversee cash flow planning and forecasting with the GIC accounting team.
• Review financial statements and use them to inform management decisions.
• Develop budgets for grant and contract proposals and assist with preparation of bids and proposals.
• Coordinate annual audit responses for the contracted audit firm.

Grants And Contracts

• Oversee the portfolio of federal, state, local, and private grants and contracts, ensuring compliance with federal grant requirements and funder terms.
• Work with program managers and the accounting team to ensure timely completion of grant invoicing and reporting.
• Track project budgets and staffing against grant scopes and deadlines.

Operations And Administration

• Oversee day-to-day operations of GICs headquarters and field offices.
• Ensure all corporate filings are submitted when required (federal registrations, state annual reports, property taxes, and other charitable registrations).
• Oversee payroll review and processing by the accounting team using the Paychex portal.
• Manage and negotiate contracts, subcontracts, and vendor agreements, and oversee insurance, technology, and office facilities.

Staff Management

• Supervise the accounting staff and other staff as assigned; set work priorities, provide constructive feedback, and evaluate performance.
• Support staff professional development and help program managers grow their management skills.
• Schedule staff performance reviews, onboard new staff, and manage benefit programs.
• Lead recruitment, hiring, and personnel decisions with program managers and ensure compliance with federal grant requirements for employees.
• Foster a collaborative, accountable workplace culture across all offices.

Personal Skills

• Strategic thinking and sound judgment in making decisions and setting priorities.
• Strong written and oral communication, including presentations to the board, funders, and partners.
• Leadership and team management, including tasking staff for optimal workflows.
• Emotional intelligence: empathy, self-awareness, and the ability to build trust with staff, partners, and the board.
• Critical thinking and the ability to analyze financial and program data to support decisions.
• Ability to manage multiple projects and deadlines at once while maintaining accurate records and files.
• Effective time management and organizational skills; sometimes under strict time constraints.
• Tact, diplomacy, and resourcefulness in resolving problems and managing stressful situations.
• Maintenance of safeguards for sensitive and confidential information and follow professional, ethical practices.
• Interest in GICs mission of conserving nature for healthier communities.
• Maintain a sense of humor and a collaborative attitude.

Work Environment And Demands

Ability to lift up to 10 lbs. occasionally and/or negligible weights frequently. Must be able to remain in stationary position more than 50% of the time. Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer. Occasionally moves about inside the office to access file cabinets and office machinery. Occasional travel to GIC field offices and partner meetings may be required. Office located one block from Charlottesville's lively downtown mall. Space is fully accessible to all physical abilities.

Degrees and Experience

College degree required. A masters degree in business administration (MBA), public or non-profit administration, planning, or an environmental field is preferred. Must have a minimum of 5 years of experience at a senior management level, including supervising staff, developing and managing organizational budgets, and managing federal and state grants. Non-profit management experience preferred. Must be willing to have a criminal background check.

Required Knowledge

• Organizational budgeting, financial planning, and interpretation of financial statements.
• Grant management and grant reporting.
• Federal grant requirements within the Code of Federal Regulations.
• Nonprofit management, governance, and human resources practices.
• Computer Software Skills: High proficiency with MS Excel. Must be literate in MS Office suite (Excel, Word, PowerPoint). Familiarity with Intuit QuickBooks Online preferred.
• An accounting degree or CPA is not required; GIC has an in-house accounting team.

Compensation

Salary Range: $95,000 to $100,000 based on experience. This is a full-time, 40-hour-per-week salaried position. Full-time position benefits include paid leave for six federal holidays plus accrued leave @16 hours per month, and immediate enrollment in the companys Health Plan, as well as dental and vision coverage. GICs retirement plan is offered after the first year of employment. This position follows state labor laws. This position is intended to be permanent. GIC is an equal opportunity employer and strongly encourages applications from diverse social, ethnic, and racial backgrounds as well as veterans who served in the U.S. military.

Supervisor

This position reports to GICs Executive Director and supervises the senior accountant, the accountant, and other staff as assigned.

Job Location

Work location is at GICs headquarters in Charlottesville VA. Employee must reside in Virginia within a maximum one-hour commute to GICs Charlottesville Office to allow for in-office work at least three days per week. Hours are flexible but must be worked within normal business hours.