Executive Liaison

MassMutual; Boston (MA); Hybrid; USD 90,000 - 125,000; Full time

Job summary

MassMutual in Boston offers a hybrid Executive Liaison role within Corporate Strategy, Corporate Development, and Treasury, focused on calendar management, meeting readiness, and executive materials.

The ideal candidate will be highly organized, discreet, and proactive, coordinating cross‑functional initiatives, travel logistics, and leadership forums while supporting senior leaders across Corporate Finance.

Qualifications

• 3+ years of executive administration experience.
• Experience supporting senior leadership or cross-functional teams.

Responsibilities

• Own complex calendar strategy and scheduling across time zones.
• Coordinate leadership meetings, prepare materials, and track action items.
• Arrange domestic and international travel and expense reconciliation.
• Plan executive meetings, offsites, and events with third-party vendors.
• Support process improvements and use of Microsoft 365 tools.

Skills

PowerPoint

Excel

Concur

Communication skills

Calendar management

Planning

Team collaboration

Education

Associate's degree

High school diploma

Tools

Concur

Job description

Executive Liaison

Corporate Strategy, Corporate Development, and Treasury Teams

Full-Time

Boston, MA or Springfield, MA

The Opportunity

We are seeking a highly motivated and experienced Executive Liaison to provide senior-level administrative and operational support across Corporate Strategy, Corporate Development, and Treasury within Corporate Finance. This role will support senior leaders and their teams through a balanced support model that enables effective executive engagement, disciplined planning, meeting readiness, and seamless coordination across all three functions.

This role requires strong attention to detail, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment while flexibly supporting senior leadership engagements, business development activities, and cross-functional Corporate Finance meetings. Responsibilities include managing complex calendars for senior leaders, coordinating high-priority leadership meetings and forums, preparing executive-ready materials, supporting meeting readiness and follow-through, handling travel arrangements and expense reconciliation, and partnering across Corporate Finance to ensure leaders across Corporate Strategy, Corporate Development, and Treasury are organized, prepared, and aligned.

The ideal candidate is highly organized, collaborative, proactive, and comfortable operating in a role that supports senior-level decision-making, confidential information, disciplined execution, and consistent engagement across multiple leadership forums. This position is based in Boston or Springfield with a hybrid schedule.

The Team

Corporate Strategy, Corporate Development, and Treasury are key functions within Corporate Finance that help shape enterprise priorities, evaluate strategic opportunities, support business growth, and manage critical financial and liquidity-related activities. These teams partner closely with senior leaders and business areas across the enterprise to advance strategic initiatives, assess potential transactions and partnerships, support capital and treasury activities, and enable informed decision-making. The Executive Liaison will play an important role in supporting coordination, communication, and follow-through across these interconnected priorities.

The Impact

This role requires a proactive, self-directed approach to anticipating, prioritizing, and meeting the administrative and operational needs of Corporate Strategy, Corporate Development, and Treasury leaders through a balanced and responsive support model.

The Executive Liaison will operate in close partnership with senior leaders, internal stakeholders, and administrative partners to support leadership meetings, strategic planning discussions, business development activities, treasury routines, and recurring operating rhythms across all three functions. Responsibilities will include, but not be limited to the following:

• Executive calendar and meeting management: own complex calendar strategy by proactively prioritizing and protecting dedicated focus time, coordinating scheduling across multiple time zones, and efficiently resolving conflicts for senior Corporate Finance leaders. Maintain a deep understanding of priorities across Corporate Strategy, Corporate Development, and Treasury to make informed scheduling decisions, including accepting/declining meetings and appropriately reprioritizing requests to support a balanced operating model.
• Meeting readiness and follow-through: coordinate recurring operating rhythms, including staff meetings, leadership reviews, strategic planning sessions, Corporate Development updates, Treasury meetings, and executive decision-making forums. Support agenda planning, material preparation, action item capture, follow-up tracking, and closure in a way that appropriately balances the needs of each function.
• Business operations support: assist with planning cycles, leadership engagement materials, strategic initiative updates, transaction-related coordination, Treasury routines, quarterly reviews, and other operating routines across Corporate Finance. Maintain team distribution lists, organizational materials, key documents, and process artifacts while ensuring support is allocated thoughtfully across Corporate Strategy, Corporate Development, and Treasury. Assistance with Office of Enterprise Resilience (OER) coordination and information and data security requirements
• Travel and expense coordination: arrange domestic and international travel, manage detailed itineraries and changes, prepare and submit expense reports, and ensure compliance with company policies. Coordinate budget items, invoice processing, and vendor management as needed. Assistance with planning for campus and other talent recruitment events
• Events and offsites: plan and execute executive meetings, leadership offsites, strategy sessions, business reviews, conferences, and team events, including virtual and in-person formats. Coordinate venue/logistics, vendor management, attendee communications, conference rooms, catering, meeting materials, and readiness support in partnership with executive support teams and/or the Event Planning Team.
• Process improvement: identify opportunities to streamline administrative processes, meeting cadences, information sharing, and team routines. Leverage technology tools, including Microsoft 365, to improve efficiency, transparency, and follow-through.
• Confidential information and stakeholder coordination: handle sensitive information with discretion and professionalism, including materials related to strategic priorities, Corporate Development activities, Treasury matters, and senior leadership discussions. Partner effectively with internal stakeholders and administrative peers to support timely, accurate, and coordinated execution.

The Minimum Qualifications

• High school diploma (or equivalent diploma)
• 3+ years of related experience with executive administration, office manager, or administrative support role

The Ideal Qualifications

• Associate's degree
• 5+ years of related experience with senior executive administration, office manager, or similar roles in the financial services industry
• 2+ years of experience event planning, calendarmanagementand meeting coordination
• Proficient working knowledge of Power Point, Excel, Concur, and other technologyrequiredto support an organization
• Strong communicationskills with the ability to communicate effectively using verbal and written methods to all levels of an organization
• High levelof attention and time management, with a strong understanding of the importance of being responsive and proactive in a deadline-driven environment
• Collaborative approach, performs routine administrative support proactively anddemonstratesopenness toprovide assistanceas urgent situations or ad-hoc needs arise
• Team Player/Relationship Building: Collaborative with strong interpersonal skills; able to relate to and build strong relationships with diverse internal and external audiences;leveragesthe ability to deliver effectively
• Innovation: Continually looks within and beyond their job,anticipatingbusiness needs and opportunities
• Expertisewith communication tools, like Zoom and Teams
• Experience supporting executive leadership routines, strategic planning discussions, confidential business activities, or senior stakeholder engagements across Corporate Finance or equivalent leadership forums

What You Can Expect at MassMutual

MassMutual offers the opportunity to do meaningful work within a purpose-driven organization that values long-term impact over short-term outcomes. In this role, you can expect:

• Clear areas of ownership and accountability, with work that connects directly to company and customer outcomes
• A collaborative environment where perspectives are welcomed
• Access to learning, development, and internal networks that support continuous growth and skill-building over time
• Employee-led communities and forums that foster connection, learning, and inclusion across the organization
• A culture grounded in integrity, responsibility, and stewardship - supported by a company with a strong legacy and a future-focused mindset

MassMutual is an equal employment opportunity employer. We welcome all persons to apply.

If you need an accommodation to complete the application process, please contact us and share the specifics of the assistance you need.

California residents: For detailed information about your rights under the California Consumer Privacy Act (CCPA), please visit our California Consumer Privacy Act Disclosures page.