Executive Legal Assistant – Litigation & Firm Growth (Remote)

Minsky Law LLC; Newtown (PA); On-site; USD 42,000 - 55,000; Full time

Job summary

Minsky Law LLC in Pennsylvania seeks an Executive Legal Assistant to work directly with Matthew Minsky, advancing active cases and supporting firm operations. This is not a traditional admin role; you will own responsibilities, exercise sound judgment, anticipate needs, and keep matters moving without constant direction.

The ideal candidate is organized, intellectually curious, dependable, and comfortable with changeable priorities.

Qualifications

• 3+ years of legal experience, preferably in litigation, personal injury, insurance defense, or a related practice.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Professional and comfortable communicating with clients and third parties.
• Strong attention to detail and follow-through.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable learning and working with technology and case-management systems; Filevine experience is a plus.
• Willingness to work remotely initially, with the potential for an in-person role in Philadelphia or the surrounding suburbs as the firm grows.
• Bilingual ability is a plus.

Responsibilities

• Conduct client intake calls and assist with screening and evaluating prospective matters.
• Collect and organize information and documentation from prospective and existing clients.
• Request, obtain, and track medical records, bills, liens, and related documentation from providers, hospitals, insurers, and lienholders.
• File documents with the Court.
• Maintain complete, accurate, and well-organized electronic case files.
• Manage and maintain matters within the firm's case management system, Filevine.
• Assist with case preparation, including organizing documents, information, and deadlines.
• Communicate professionally with clients, medical providers, insurance adjusters, records custodians, lienholders, and other third parties.
• Provide executive support to the attorney, including calendar management, correspondence, scheduling, and prioritization.
• Monitor matters for outstanding items, approaching deadlines, and potential issues.
• Identify gaps or problems proactively and take steps to address them.
• Assist with the day-to-day operation and development of the firm as it grows.

Skills

Legal experience

Organizational skills

Independent work

Written and verbal communication

Attention to detail

Discretion with confidential info

Tech proficiency

Filevine experience

Remote work readiness

Bilingual bonus

Tools

Filevine

Job description

Minsky Law LLC in Pennsylvania seeks an Executive Legal Assistant to work directly with Matthew Minsky, advancing active cases and supporting firm operations. This is not a traditional admin role; you will own responsibilities, exercise sound judgment, anticipate needs, and keep matters moving without constant direction.

The ideal candidate is organized, intellectually curious, dependable, and comfortable with changeable priorities.