Executive Legal Assistant – Business & Finance

Orion Placement; Lexington (KY); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Retirement plan

15 days PTO

Job summary

Orion Placement is seeking an experienced legal executive assistant for a downtown Lexington, KY role. You will provide high-level support to attorneys in a Business & Finance practice, manage calendars, coordinate projects, and prepare correspondence and reports.

The position requires 3+ years in a law firm as an executive or legal assistant, strong client service skills, and advanced MS Office/Adobe Acrobat proficiency. On-site role with comprehensive benefits and growth opportunities.

Qualifications

• 3+ years of law firm executive assistant or legal assistant experience.
• Strong calendar management, organization, project coordination, and deadline-management skills.
• Excellent written and verbal communication skills.
• Strong client service and professional relationship skills.
• Ability to prioritize multiple assignments in a fast-paced professional environment.
• Advanced proficiency with Microsoft Office and Adobe Acrobat.
• Experience with legal billing, document management systems, SharePoint, OneDrive, or similar platforms preferred.
• Corporate, banking, business finance, commercial lending, or transactional legal experience preferred.
• Associate's or Bachelor's degree preferred; equivalent professional experience will be considered.

Responsibilities

• Provide high-level executive and administrative support to attorneys within a Business & Finance practice.
• Manage complex calendars, meetings, appointments, travel arrangements, and critical deadlines.
• Coordinate projects, organize information, track action items, and help keep attorney priorities moving forward.
• Prepare, format, proofread, and organize correspondence, presentations, reports, and professional business documents.
• Serve as a key point of contact for clients and internal stakeholders while providing responsive, polished service.
• Maintain electronic and physical client and matter files using document management systems.
• Assist with client onboarding, engagement letters, matter administration, and related documentation.
• Support monthly billing, time entry, invoicing, expense reports, and reimbursements.
• Coordinate meetings and events, including logistics, materials, scheduling, and follow-up.
• Handle confidential and sensitive business information with discretion.
• Assist attorneys and other team members with special projects and changing priorities as needed.

Skills

Calendar management

Organization

Project coordination

Deadline management

Written and verbal communication

Client service

Prioritization

Discretion and professionalism

Attention to detail

Education

Associate's or Bachelor's degree preferred; equivalent experience

Tools

Microsoft Office

Adobe Acrobat

SharePoint

OneDrive

Document management systems

Legal billing systems

Job description

Pay:

$55,000.00 - $68,000.00 per year

Why This Is a Great Opportunity

• Join an established legal team supporting sophisticated corporate, banking, finance, commercial lending, and transactional matters.
• Work directly with attorneys in a high-impact role combining executive support, legal administration, project coordination, and client service.
• Take ownership of complex calendars, projects, business documents, client communications, billing, and day-to-day workflow.
• Build valuable experience within a respected Business & Finance practice while working closely with accomplished legal professionals.
• Receive comprehensive benefits, 15 days of front-loaded PTO, and discretionary bonus opportunities.
• Join a collaborative professional environment that values initiative, organization, responsiveness, and exceptional client service.

Location:

This is a fully on-site position in downtown Lexington, Kentucky, designed for someone who enjoys close collaboration and being an integral part of a fast-paced legal team.

Note:

Candidates must have 3+ years of executive assistant or legal assistant experience within a law firm. Experience supporting corporate, banking, finance, commercial lending, or transactional attorneys is especially valuable. Regular in-office attendance in Lexington is required.

About Us

Confidential Employer.We are an established full-service law firm handling sophisticated business, transactional, litigation, and regulatory matters. Our team offers a professional, collaborative environment where talented support professionals are trusted to take ownership, build strong relationships, and help attorneys deliver exceptional service to clients.

Job Description

• Provide high-level executive and administrative support to attorneys within a Business & Finance practice.
• Manage complex calendars, meetings, appointments, travel arrangements, and critical deadlines.
• Coordinate projects, organize information, track action items, and help keep attorney priorities moving forward.
• Prepare, format, proofread, and organize correspondence, presentations, reports, and professional business documents.
• Serve as a key point of contact for clients and internal stakeholders while providing responsive, polished service.
• Maintain electronic and physical client and matter files using document management systems.
• Assist with client onboarding, engagement letters, matter administration, and related documentation.
• Support monthly billing, time entry, invoicing, expense reports, and reimbursements.
• Coordinate meetings and events, including logistics, materials, scheduling, and follow-up.
• Handle confidential and sensitive business information with discretion.
• Assist attorneys and other team members with special projects and changing priorities as needed.

Qualifications

• 3+ years of law firm executive assistant or legal assistant experience.
• Strong calendar management, organization, project coordination, and deadline-management skills.
• Excellent written and verbal communication skills.
• Strong client service and professional relationship skills.
• Ability to prioritize multiple assignments in a fast-paced professional environment.
• Advanced proficiency with Microsoft Office and Adobe Acrobat.
• Experience with legal billing, document management systems, SharePoint, OneDrive, or similar platforms preferred.
• Corporate, banking, business finance, commercial lending, or transactional legal experience preferred.
• Associate's or Bachelor's degree preferred; equivalent professional experience will be considered.
• High level of professionalism, discretion, initiative, judgment, and attention to detail.

Why You Will Love Working Here

• Full medical, dental, and vision benefits.
• Retirement plan.
• 15 days of front-loaded PTO each year.
• Paid maternity and paternity

JPC-2401

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance