Executive Legal Assistant

Van Ness Feldman Llp; Seattle (WA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

In-Office Stipend

Professional development opportunities

Employee wellness initiatives

Job summary

Van Ness Feldman seeks an Executive Legal Assistant to join our Electric Practice Group in Seattle. This is an in-office role with the possibility of hybrid work 3x per week after integration. Non-exempt with overtime potentially required, 37.5 hours weekly.

The role supports attorneys and policy professionals, handling complex legal and regulatory matters in the energy sector with high confidentiality and professionalism.

Qualifications

• High school diploma or equivalent required.
• Three or more years of administrative, executive assistant, or legal assistant experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to attorneys, policy professionals, clients, and firm stakeholders.
• Manage calendars, schedule meetings, coordinate conference calls, and arrange travel.
• Prepare, edit, proofread, and format legal documents and presentations with high accuracy.
• Respond to inquiries professionally and handle administrative matters with minimal supervision.
• Maintain client files and document filing systems per firm policies.
• Enter and edit attorney time, prepare expense reports, and ensure proper client/matter coding.
• Handle mail, copy, scan, and distribute documents as needed.
• Coordinate meeting logistics, reserve conference rooms, and assist with setup/cleanup.
• Safeguard confidential information and maintain professionalism.
• Prioritize assignments and manage deadlines in a fast-paced environment.

Skills

Organizational skills

Excellent communication skills

Multitasking and deadline management

Attention to detail

Independent work with teamwork

Education

High school diploma or equivalent

Undergraduate degree or higher preferred

Tools

Microsoft Office Suite

imanage

Job description

Van Ness Feldman seeks an Executive Legal Assistant to join our exciting and ambitious Electric Practice Group team. This position will be based in our Seattle, Washington office.

This position will be an exclusively in office position with the opportunity for a hybrid role 3x a week once fully integrated and trained. This position is classified as non-exempt and subject to overtime if applicable. The working hours requirement is 37.5 hours per week.

Position Summary

We are seeking a highly organized and proactive Executive Legal Assistant to join our dynamic Electric Practice Group team. In this role, you will serve as a trusted partner to our attorneys and policy professionals, playing a critical role in supporting complex legal and regulatory matters that shape the energy industry.

The ideal candidate is detail-oriented, resourceful, and thrives in a collaborative, fast-paced environment. You will manage a variety of high-level administrative responsibilities, interact professionally with clients and colleagues, and help ensure the seamless execution of day-to-day operations. Success in this role requires exceptional organizational, communication, and technology skills, a commitment to confidentiality, and the ability to anticipate needs and deliver outstanding support.

At Van Ness Feldman, you'll be part of a collaborative team where your contributions are valued, your professionalism is respected, and your work directly supports attorneys and policy professionals delivering exceptional service to our clients.

If you're seeking meaningful work, supportive colleagues, and the opportunity to make an impact, we'd love to meet you!

What You'll Do

Key Responsibilities

• Provide administrative support to attorneys, policy professionals, clients, and other firm stakeholders.
• Manage calendars, schedule meetings, coordinate conference calls, and arrange travel.
• Prepare, edit, proofread, and format legal documents, correspondence, presentations, and other materials with a high degree of accuracy.
• Respond to client and internal inquiries professionally and handle administrative matters with minimal supervision.
• Maintain client files, records, and document filing systems in accordance with the Firm's records retention policies.
• Enter and edit attorney time for consistency, prepare expense reports, reconcile travel and corporate card expenses, and ensure accurate client and matter coding.
• Complete new business matter intake forms.
• Handle mail, copy, scan, and distribute documents as needed.
• Coordinate meeting logistics, including reserving conference rooms, ordering meals, and assisting with meeting setup and cleanup.
• Safeguard confidential client and Firm information while maintaining the highest level of professionalism.
• Prioritize multiple assignments, manage competing deadlines, and exercise sound judgment in a fast-paced environment.
• Communicate effectively and collaborate with attorneys, clients, and colleagues to provide exceptional administrative support.
• Assist with special projects and perform other duties as assigned.

Basic Qualifications

• High school diploma or equivalent required.
• Three or more years of administrative, executive assistant, or legal assistant experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Demonstrated attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently while collaborating effectively in a team environment.

Preferred Qualifications

• Undergraduate degree or higher preferred.
• Experience supporting attorneys or professionals in energy, environmental, regulatory, or government affairs practices is a plus.
• Advanced Microsoft Word experience preferred.
• Excellent working knowledge of document management software, imanage preferred.
• Knowledge of legal or professional services billing practices.
• Familiarity with legal terminology, document preparation, and court or regulatory filings.
• Experience supporting attorneys, executives, or senior professionals in a law firm, professional services, or corporate environment.
• Entry level knowledge of AI tools and systems preferred.

Why Van Ness Feldman?

• Competitive compensation
• Comprehensive medical, dental, and vision benefits
• 401(k) profit sharing plan
• Parental Leave
• Paid time off and paid holidays
• Sick Time
• In-Office Stipend
• Professional development opportunities
• Employee wellness initiatives and firm-sponsored events
• Collaborative, respectful, and supportive culture

About Us

Van Ness Feldman is a nationally recognized law firm focused on energy, environmental, and natural resources law and policy. Home to 100 attorneys and policy professionals, the Firm has offices in Washington, DC; Seattle; the Bay Area; Houston; and Louisiana. For nearly 50 years, the Firm has provided strategic business advice, legislative and policy advocacy, legal and regulatory compliance counsel, representation in administrative proceedings and litigation, and support for project development, permitting, and transactions.

Van Ness Feldman is an Equal Opportunity Employer. The estimated base pay range for this role is $65,000-$85,000 annually depending on experience, skills, education, internal equity, and market location.