Executive Legal Assistant

Piscitelli Law Firm; Mentor (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Piscitelli Law Firm in Mentor, OH is seeking an Executive Legal Assistant to provide high-level support to an attorney. This full-time, on-site role focuses on preparing and organizing legal documents, managing case files and calendars, coordinating meetings and travel, and ensuring deadlines are met with professionalism.

The ideal candidate has strong organizational skills, discretion, and experience in legal assistance or paralegal work.

Qualifications

• Strong foundation in legal processes with understanding of personal injury practice areas.
• Proficient in drafting, formatting, proofreading pleadings, motions, correspondence, and agreements.
• Excellent written and verbal communication with clients, attorneys, courts, and external parties.

Responsibilities

• Prepare, format, and organize legal documents and correspondence.
• Manage case files and calendars; coordinate meetings, hearings, and travel.
• Maintain accurate records and deadlines; communicate with clients, courts, and opposing counsel.
• Assist with research, document review, and trial preparation including exhibits and briefing materials.

Skills

Legal document preparation

Client communication

Calendar management

Office coordination

Discretion & confidentiality

Multitasking & prioritization

Proficiency in MS Office

Education

Associate’s degree or paralegal certificate

Legal experience in personal injury or litigation

Tools

Legal practice management software

Microsoft Office Suite

Document management tools

Job description

Company Description

Piscitelli Law Firm is a personal injury law firm with over three decades of experience advocating for individuals and families. The firm represents clients in Cleveland and across the United States in personal injury, wrongful death and insurance cases. The team is committed to aggressively pursuing justice, combining legal skill with a client-focused approach. Applicants can expect to join a firm that values integrity, thorough case preparation, and meaningful results for clients.

Role Description

The Executive Legal Assistant is a full-time, on-site role based in Mentor, OH, supporting an attorney with high-level legal and administrative tasks. Responsibilities include preparing, formatting, and organizing legal documents and correspondence; managing case files and calendars; coordinating meetings, hearings, and travel; and maintaining accurate records and deadlines. The role involves communicating with clients, courts, and opposing counsel, handling intake and follow-up, and ensuring a professional, responsive experience. The Executive Legal Assistant may assist with research, document review, and trial preparation, including assembling exhibits and briefing materials. This position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Strong foundation in law and legal processes, with the ability to understand personal injury and related practice areas.
• Proficiency in legal document preparation, including drafting, formatting, and proofreading pleadings, motions, correspondence, and agreements.
• Excellent communication skills, including clear written and verbal communication with clients, attorneys, courts, and external parties.
• Experience in administrative assistance, such as calendar management, filing systems (digital and paper), data entry, and office coordination.
• Hands-on experience in legal assistant or paralegal roles, supporting attorneys with case management and trial preparation.
• High level of professionalism, confidentiality, and attention to detail.
• Strong organizational and time‑management skills with the ability to prioritize and meet deadlines.
• Proficiency with legal practice management software, document management tools, and standard office applications (e.g., Microsoft Office Suite).
• Associate’s degree, paralegal certificate, or equivalent experience in a legal setting; prior personal injury or litigation experience is a plus.