Executive Front-Office Systems Integrator

SAIC; Chantilly (VA); On-site; USD 160,000 - 200,000; Full time

Job summary

SAIC in Chantilly, VA is seeking a Systems Integrator to provide front office and operational support to senior leadership in a fast-paced government environment. The role requires discretion and the ability to manage competing priorities under tight deadlines.

You will coordinate department-wide actions, administer knowledge management platforms (Jira, Confluence, Hive), organize meetings, capture notes, and support organizational change initiatives while serving as back-up to the Department

Qualifications

• Bachelors and 9+ years experience; Masters and 7+ years experience; PhD/JD and 4+ years experience.
• TS/SCI with polygraph.
• Demonstrated experience managing high-volume taskings requiring cross-organizational coordination and senior leadership review.
• Experience coordinating complex schedules and meetings across multiple stakeholder organizations.
• Experience administering knowledge management systems and maintaining organizational documentation.
• Experience supporting organizational change initiatives, including reorganizations and process transitions.
• Experience operating in fast-paced environments with shifting priorities and the ability to pivot quickly in response to mission needs.
• Experience prioritizing and assigning work or providing leadership coverage in a front-office or team-coordination environment.

Responsibilities

• Manage department-wide actions by collecting, refining, and consolidating inputs from divisions; review and edit submissions in coordination with senior leadership.
• Serve as primary administrator for knowledge management platforms (Jira, Confluence, Hive), including access management and content updates aligned with organizational and leadership requirements.
• Coordinate meetings for department leadership with internal and external stakeholders; schedule, organize, and manage logistics, materials, and follow-on actions.
• Participate in meetings, capture accurate and detailed notes, and track actions across the department.
• Develop and maintain action-tracking systems, consolidating requirements from multiple forums and coordinating with points of contact to facilitate timely completion.
• Triage, prioritize, and route incoming requests to ensure timely attention and alignment with leadership priorities.
• Handle sensitive, mission-critical, and time-sensitive information with discretion and in accordance with established security protocols.
• Manage the department’s cable creation and coordination queue.
• Support organizational change management activities, including reorganizations, seating updates, distribution list and access modifications, and organizational chart maintenance.
• Plan and execute department-wide events such as all-hands meetings, off-sites, system demonstrations, and team-building activities.
• Provide front-office administrative support, including timesheet processing, phone card management, check-in/check-out procedures, distribution list maintenance, and equipment requests.
• Facilitate new-hire onboarding by developing and coordinating instructions, assigning tasks, and providing ongoing administrative support.
• Identify and implement improvements to operational workflows, documentation, and coordination processes to enhance efficiency and organizational effectiveness.
• Serve as back-up to the Department Chief of Staff, including prioritizing and assigning incoming tasks, coordinating front-office activities, and maintaining operational continuity during absences.

Skills

Project coordination

Knowledge management

Executive support

Calendar management

Communication

MS Office

Discretion

Decision making

Stakeholder management

Education

Bachelor's degree

Master's degree

PhD/JD

Tools

Jira

Confluence

Hive

Job description

SAIC in Chantilly, VA is seeking a Systems Integrator to provide front office and operational support to senior leadership in a fast-paced government environment. The role requires discretion and the ability to manage competing priorities under tight deadlines.

You will coordinate department-wide actions, administer knowledge management platforms (Jira, Confluence, Hive), organize meetings, capture notes, and support organizational change initiatives while serving as back-up to the Department