Executive & Event Operations Assistant (Bay Area) | REF#282018

BairesDev; San Francisco (CA); On-site; USD 60,000 - 100,000; Full time

Job summary

An innovative firm is seeking a highly organized Executive & Event Operations Assistant to join their dynamic team in the San Francisco Bay Area. This exciting role involves coordinating high-profile events and providing essential support to the CEO and management team. You'll be at the forefront of ensuring smooth operations while working in a diverse and multicultural environment that values your unique talents. With a focus on career development and a commitment to excellence, this position offers you the chance to thrive in a fast-paced, supportive atmosphere where your skills will be recognized and rewarded.

Benefits

PTO

Parental Leave

Healthcare Coverage (Vision and Dental)

Life Insurance

401K Plan

Diverse Work Environment

Innovation-Driven Environment

Qualifications

• 2+ years of experience in event planning and executive assistance.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Coordinate CEO's events and provide on-site support.
• Handle confidential information and maintain filing systems.
• Support US-based managers with administrative tasks.

Skills

Event Planning

Executive Assistance

Organizational Skills

Communication Skills

Problem-Solving

Multitasking

Job description

At BairesDev, we've been leading the way in technology projects for over 15 years. We deliver cutting-edge solutions to giants like Google and the most innovative startups in Silicon Valley.

Our diverse 4,000+ team, composed of the world's Top 1% of tech talent, works remotely on roles that drive significant impact worldwide.

When you apply for this position, you're taking the first step in a process that goes beyond the ordinary. We aim to align your passions and skills with our vacancies, setting you on a path to exceptional career development and success.

Executive & Event Operations Assistant at BairesDev

We are seeking a highly organized and proactive Executive & Event Operations Assistant based in the San Francisco Bay Area. This dynamic role combines event coordination with executive support, working directly with our CEO and management team. You'll be instrumental in ensuring smooth operations of high-profile events while providing crucial administrative support to key executives.

What You'll Do:

- Coordinate and execute CEO's events in the Bay Area in collaboration with the Marketing Events Manager.
- Attend and provide on-site support for executive events and meetings.
- Provide supplementary personal assistance to the CEO, complementing the work of the dedicated EA.
- Support three US-based managers with specific administrative tasks.
- Handle confidential information with utmost discretion.
- Organize and maintain efficient filing systems.
- Coordinate logistics for meetings, presentations, and corporate events.

What we are looking for:

- 2+ years of experience in event planning/coordination.
- 2+ years of experience as an Executive Assistant.
- 2+ years of experience as a Personal Assistant.
- Must be based in the San Francisco Bay Area.
- Exceptional organizational and time management skills.
- Strong attention to detail and ability to multitask.
- Professional communication and interpersonal abilities.
- Demonstrated initiative and problem-solving capabilities.
- Flexibility to work outside regular business hours when needed.
- Spanish language skills (Desirable).
- Valid driving license (Desirable).

What we offer:

- PTO, parental leave, and other special leaves
- An excellent compensation package, including base salary — well above the market average
- Healthcare coverage (Vision and Dental)
- Life Insurance
- 401K Plan
- Strong sales operations, and travel & events coordination teams within the company to support your role
- You can grow at the speed of your learning curve
- Diverse and multicultural work environment
- An innovation-driven environment that provides the support and resources for its professionals to thrive

Join a global team where your unique talents can truly thrive!