Executive Education Coordinator, Texas McCombs

The University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

The University of Texas at Austin is seeking an Executive Education Coordinator to support Texas McCombs' Texas Executive Education portfolio. This role focuses on delivering premier end-to-end participant experiences, building rapport with clients and participants, and coordinating all program logistics on and off campus or virtually.

Responsibilities include managing facilities, vendor contracts, and program evaluations, while collaborating with directors, faculty, and clients to ensure

Qualifications

• Bachelor's degree required; 3 years in event planning or coordinating conferences, seminars, short courses, or workshops.
• Demonstrated ability to build effective relationships with diverse stakeholders and clients.
• Effective communication and ability to work independently and in a collaborative team environment.

Responsibilities

• Engage with clients, faculty, and participants to coordinate program delivery on- and off-campus or virtually, gathering real-time feedback.
• Prepare for delivery of Texas Executive Education's nondegree custom programs, open enrollment classes, and events; represent the University professionally.
• Arrange facilities, housing, catering, equipment, and instructional materials; negotiate vendor contracts; monitor budgets; supervise students as needed.
• Manage program evaluations and records; generate reports; identify ways to improve services for participants.
• Perform other related duties as assigned.

Skills

Communication skills

Stakeholder management

Team collaboration

Client relations

Education

Bachelor's degree

Job description

Hiring Department:

Red McCombs School of Business

Job Posting Title:

Executive Education Coordinator, Texas McCombs

Hiring Department:

Red McCombs School of Business

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about the McCombs School of Business please visit https://www.mccombs.utexas.edu/

Purpose

As a member of the Texas Executive Education team (TEE), the Executive Education Coordinator's goal is to create a premier end-to-end participant experience, supporting program success for business contacts and participants. The role's priorities will include understanding each client's unique needs, building rapport with TEE participants, and managing all logistics of a portfolio of programs. The role will partner closely with TEE directors, coordinators, faculty members, clients, and participants to ensure successful programs and participant experiences, resulting in satisfied long-term clients.

Responsibilities

• Engage with Executive Education clients, participants, and faculty to provide professional coordination services during the program delivery, both on and off campus (or virtual), and to get feedback on their experience in real time. Provide needed support for existing program and make recommendations for improvements or modifications to ensure that participants have an extraordinary learning experience.

• Work with Executive Education clients, faculty, Directors and program participants in a professional manner to prepare for the successful delivery of Texas Executive Education's nondegree custom programs, open enrollment classes, and other professional development offerings or special events. Represent the University in an official capacity as a liaison with clients and program participants.

• Make timely arrangements for administrative and logistical program support, including but not limited to the arrangements for the necessary facilities, housing, food, equipment needs, and instructional materials. Negotiate vendor contracts. Work within budget constraints. Supervise student employees as necessary.

• Manage program evaluations, maintain, and update participant and program records as well as prepare related programming reports. Recognize ways to improve TEE services to enhance the participant experience.

• Other related functions as assigned.

Required Qualifications

Bachelor's degree. A combination of three years of experience event planning and/or coordinating conferences, seminars, short-courses or workshops. Demonstrated experience building effective working relationships with a variety of stakeholders and client groups. Effective communication skills and ability to work both independently and in highly collaborative team environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with event planning or custom executive development programs. Experience working with corporate clients. Previous experience working in higher education.

Salary

$50,000 + depending on qualifications

Working Conditions

• Occasional evening and weekend hours may be required during peak periods and special events

• May work around standard office conditions with r epetitive use of a keyboard at a workstation.

• This is an Austin, TX-based position

• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) . If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.