Executive Director Program Management and Capital Projects

newhaven; West Haven (CT); On-site; USD 140,000 - 210,000; Full time

Benefits offered by this job

Health & Welfare Programs

Wellness & Fitness on-campus

Tuition assistance for employees

Employee discounts

Generous PTO and holidays

Job summary

The University of New Haven seeks an Executive Director of Program Management and Capital Projects to design, construct, control and monitor capital projects, including renovations and new construction. Lead space planning, furniture standards and facilities building standards to support growth.

You will oversee budgets, schedules and resources, coordinate with IT and campus partners, manage external contractors, and ensure compliance with regulations and strategic plans.

Qualifications

• Knowledge of capital construction processes and program management.
• Strong budgeting and financial management skills.
• Experience coordinating with regulatory agencies and external vendors.

Responsibilities

• Analyze and refine capital improvement opportunities and budgets.
• Provide feasibility, options and preliminary budgets for approvals.
• Coordinate and manage outside contractors and vendors for construction projects.
• Develop and monitor project scopes, budgets and schedules.
• Resolve conflicts between designers, contractors and agencies.
• Support long-range objectives through implementation strategies.

Skills

Stakeholder management

Budgeting

Project scheduling

Regulatory coordination

Contract negotiation

Education

Bachelor’s degree or equivalent

Professional licensure or advanced degree preferred

Job description

Who we are:

The University of New Haven, founded in 1920, is a private university whose mission is to prepare students to excel and lead purposeful and fulfilling lives in a global society. The university offers more than 150 undergraduate and graduate programs and has been recognized for academic excellence, nationally and internationally. In addition to its main campus in West Haven, the university has a campus in Tuscany, Italy. Learn more at newhaven.edu.

The Executive Director of Program Management and Capital Projects will design, construct, control and monitor capital projects including deferred maintenance, programmatic renovations, and new construction. Assist in developing and implementing facilities related strategies to support the current and future requirements of the University including space management and planning, furniture standards, and overall facilities building standards.

You will:

• Analyze and refine capital improvement opportunities, priorities, budgets, and options consistent with approved capital plan
• Provide technical feasibility, options and preliminary budget estimates and recommendations to University Planning leadership for consideration in establishing priorities.
• Prepare applications and analysis for construction approvals for various regulatory agencies including but not limited to Planning and Zoning, Inland Wetlands, Zoning, DEEP, EPA, Army Corp of Engineers etc.
• Coordinate and manage outside contractors and vendors including architects, engineers, construction managers, and other contractors in the execution of construction projects
• Develop and monitor project resource allocation and project budgets including hard and soft costs
• Develop and maintain project scopes and schedules, coordinate project schedules with affected university constituents
• Resolve conflicts between design professionals, contractors, and affected agencies
• Assist in ongoing coordination with appropriate regulatory agencies in support of capital projects
• Conduct analysis and evaluate options to support client’s business requirements in the most cost-effective manner
• Develop strategies and practical solutions to support the University’s Strategic Plans
• Monitor capital improvement budgets
• Coordinate Facilities activities with other University resources such as IT, voice, data, and campus police, etc. that interface with or are influenced by construction activities and/or the capital program
• Manage construction commissioning, transition to Facilities Operations and End Users (training/technical documentation/warranties), punch list and close out consistent with Facilities standard operating procedures.
• Confer with a variety of individuals in the university community and outside resources to discuss issues, coordinate activities, and resolve problems
• Analyze building programs and projects to evaluate performance in meeting objectives, and to determine areas of potential cost reduction, program improvement, or policy change
• Monitor and assess the performance of yourself, other individuals, or organizations to make improvements or take corrective action
• Negotiate or recommend contracts and agreements with suppliers, distributors, federal and state agencies, and other organizational entities in support of capital construction program. Coordinate with university purchasing department.
• Support long-range objectives through the development of implementation strategies and actions to achieve them
• Other duties as assigned

You need:

• Bachelor’s Degree in related discipline or equivalent work experience
• Minimum 10 Years of experience in related fields
• Professional licensure and/or advanced degree preferred
• Knowledge in business and management principles involved in the execution of construction projects. This should include resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
• Knowledge of economics and accounting principles and practices and reporting of financial data
• Knowledge of customer and personal service principles and processes. This includes assessment of customer needs, meeting quality standards for services and evaluation of customer satisfaction
• Knowledge of public safety and security, including relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions
• Use of judgment and decision-making skills in considering the relative cost and benefits of potential actions to choose the most appropriate one
• Strong budgeting and financial management skills
• Use of critical thinking skills to identify complex problems, strengths and weaknesses of alternative solutions, conclusions, and approaches to problems
• Negotiation skills to bring others together and reconcile differences and resolve conflicts
• Gather information by observing receiving and otherwise obtaining information from all relevant sources
• Strong interpersonal skills for constructive and cooperative working relationships
• Ability to develop and build teams by encouraging and building mutual trust, respect and cooperation among team members
• Analyze data and information to identify the underlying principles, reasons, or facts by breaking down information or data into separate parts

Whats in it for you:

• Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
• Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
• Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
• Employee Discounts on products, services and educational opportunities
• Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable

*The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEM OPT authorization cannot be considered for employment.