Executive Director (Part-Time)

Vantage Labs LLC; Pennsylvania; Hybrid; USD 32,000 - 41,000; Part time

Job summary

MAGIC Charities Foundation is seeking an Executive Director for a part-time, hybrid leadership role in Bucks County, PA. You will lead fundraising, donor engagement, grant management, and operations in partnership with the Board.

The role emphasizes relationship-building, strategic planning, and ensuring program impact for children. The position averages 25 hours per week, blends remote work with in-person events, and requires strong governance and financial oversight.

Qualifications

• Bachelor's degree in Nonprofit Management or related field.
• Minimum of 3 years nonprofit management or fundraising experience.
• Proficiency with CRM systems (Network for Good) and event platforms (GiveSmart).
• Strong written and verbal communication skills.
• Ability to work independently in remote setting and manage multiple projects.
• Familiarity with Bucks County community is a plus.
• Knowledge of GiveSmart or donor CRMs.

Responsibilities

• Develop and execute development strategy to increase funds year over year.
• Oversee fundraising events like Golf Gala and annual appeal.
• Manage communications and donor relations with major donors and sponsors.
• Lead digital infrastructure and data management for CRM and donation tools.
• Coordinate grant submissions, contracts, and reporting.
• Prepare grant contracts and disbursements.
• Maintain budget with board treasurer and ensure compliance.

Skills

Fundraising

Donor relations

CRM systems

Communications

Remote work

Project management

Education

Bachelor's degree in nonprofit management or related field

Tools

Network for Good

GiveSmart

Job description

About Us

The MAGIC Charities Foundation, short for “Making a Great Investment in Children,”

is a registered 501(c)(3) organization dedicated to advocating for and investing in the well-being of children. MAGIC supports initiatives focused on health and well-being, literacy and education, adoption and foster care, advocacy, and child safety.

Position Summary

The Executive Director will provide strategic leadership and operational oversight for MAGIC in partnership with the Board of Directors. This part-time role leads fundraising, donor and community engagement, grant management, operations, and external partnerships. The ideal candidate is proactive, relationship-driven, detail-oriented, and passionate about advancing MAGIC’s mission for children.

Role Snapshot

This is a part-time, hybrid leadership role averaging 25 hours per week, with remote work and regular in-person meetings, events, and community engagements in Bucks County. The Executive Director will serve as MAGIC’s primary operational leader, fundraiser, community ambassador, and partner to the Board.

Key Responsibilities

Fundraising and Events

• Create and execute a development strategy designed to achieve a year-over-year increase in funds raised through events, appeals, and other fundraising activities.
• Oversee and execute existing fundraising events, including the Annual Golf Gala and annual appeal.
• Oversee a Media and Events Consultant and work with Committee volunteers to manage Golf Gala logistics including but not limited to ticket sales, sponsorships, event communications, and auction items.

Donor Relations and Communications

• Cultivate and steward relationships with major donors, corporate sponsors, and government agencies.
• Develop and distribute communications, such as newsletters, fundraising appeals, and donation acknowledgements.
• Create media and PR opportunities to generate additional awareness of the Magic brand
• Draft the annual report for the marketing team to design.

Digital Infrastructure and Data Management

• Manage and maintain the tech stack—such as Customer Relationship Management (CRM) databases, online donation tools, and communication platforms.
• Regularly test and update website links to ensure functionality.
• Manage data requirements for matching funds and grants.

Community Engagement

• Create and execute a community engagement plan to expand community partnerships, collaborative initiatives, and brand awareness
• Cultivate and maintain relationships with community partners and stakeholders.
• Represent MAGIC at events, media engagements, and communications to enhance visibility and support.
• Oversee all facets of the grant submission and selection process, including but not limited to process design, promotions, platform/portal management, selection committee management, and fund recipient communication.
• Prepare grant contracts for fund recipients and coordinate disbursements.
• Ensure compliance with grant requirements and reporting.
• Develop, monitor, and manage the annual budget in collaboration with the board treasurer.
• Oversee daily administrative operations, ensuring compliance with all legal and regulatory requirements.
• Maintain robust internal controls and accurate financial reporting.
• Maintain and grow the endowment fund balance.
• Monitor donations, grant income, and organizational expenditures.
• Partner with the Board of Directors to develop and execute the organization's strategic plan
• Compile quarterly updates for each program and grant for Board meetings.
• Provide regular updates on operational and financial health to inform Board decisions.

Qualifications

• Bachelor's degree in Nonprofit Management, Business Administration, Communications, or a related field.
• Minimum of 3 years of experience in nonprofit management, fundraising, or a related area.
• Proficiency with CRM systems (e.g., Network for Good) and event management platforms (e.g., GiveSmart).
• Strong written and verbal communication skills.
• Ability to work independently in a remote setting and manage multiple projects simultaneously.
• Familiarity with the Bucks County community and local nonprofit landscape is a plus.
• Knowledge of GiveSmart or other donor CRM's

Compensation

The salary range for this part‑time, 25-hour-per‑week role is $31,680 to $40,600,

commensurate with experience and qualifications

Key Performance Indicators (KPIs)

1. Fundraising Growth: Achieve a year-over-year increase in funds raised through events and appeals.
2. Donor Retention Rate: Maintain or improve the percentage of donors who continue to support MAGIC annually.
3. Community Engagement: Expand the number of active community partnerships and collaborative initiatives.
4. Operational Efficiency: Ensure timely acknowledgement of donations, accurate data entry, and adherence to event and reporting timelines.

MAGIC is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Digital Infrastructure

Responsibilities

• Fundraising Growth: Achieve a year-over-year increase in funds raised through events and appeals.
• Donor Retention Rate: Maintain or improve the percentage of donors who continue to support MAGIC annually.
• Community Engagement: Expand the number of active community partnerships and collaborative initiatives.
• Operational Efficiency: Ensure timely acknowledgement of donations, accurate data entry, and adherence to event and reporting timelines.

Must Have

• Bachelor's degree in Nonprofit Management, Business Administration, Communications, or a related field.
• Minimum of 3 years of experience in nonprofit management, fundraising, or a related area.
• Proficiency with CRM systems (e.g., Network for Good) and event management platforms (e.g., GiveSmart).
• Strong written and verbal communication skills.
• Ability to work independently in a remote setting and manage multiple projects simultaneously.

Nice to have

• Familiarity with the Bucks County community and local nonprofit landscape is a plus.
• GiveSmart or general knowledge of donor CRMs
• Strong analytical skills

What's great in the job?

• Lead a mission that changes children's lives. Drive fundraising, community partnerships, and strategic initiatives that directly improve the health, education, safety, and well-being of children throughout the community.
• Shape the future of a growing nonprofit. Partner closely with the Board of Directors to influence strategy, expand community impact, grow the organization's endowment, and build sustainable fundraising programs for years to come.
• Enjoy a diverse and rewarding leadership role. From fundraising and donor stewardship to grant management, financial oversight, and community engagement, you'll have the opportunity to make a measurable impact across every aspect of the organization.