EXECUTIVE DIRECTOR OF THE OFFICE OF CIVIL JUSTICE

Solidarity Futures; New York (NY); On-site; USD 120,000 - 170,000; Full time

Job summary

The Office of Civil Justice is seeking an Executive Director responsible for overseeing a significant legal services contract portfolio. This role requires managing compliance and collaboration with legal service providers, ensuring the effective delivery of services for New Yorkers in need. The ideal candidate will have strong leadership skills and extensive experience in contract management and fiscal oversight.

Qualifications

• Master’s degree required; experience in management or budgeting; executive capacity supervision.
• Strong verbal and written communication skills; ability to work under tight timelines.
• Experience with financial management systems, procurement processes essential.

Responsibilities

• Oversee contract management for over $100 million in civil legal services.
• Manage day-to-day activities related to procurement and compliance.
• Lead and mentor contract management staff ensuring program operations align with local laws.

Skills

Analytical problem solving

Executive communication skills

Contract management

Education

Master’s degree in related field

Tools

Microsoft Excel

Automated Procurement Tracking

Job description

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The Office of Civil Justice (OCJ), an office created by the City Charter and established as a unit of the Department of Social Services’ Office of Legal Affairs, is part of the City’s unprecedented investment in free legal services for New Yorkers in need. The Office of Civil Justice, led by the Civil Justice Coordinator, consolidates the City’s various legal services programs at DSS and works to increase the availability of legal services citywide. To do this, the Office coordinates with legal services providers; the court systems; the advocacy community; elected officials City officials inside and outside of DSS; policy makers; tenants in need; and other key stakeholders.

Under executive direction, with wide latitude for the exercise of judgment and experience, the Executive Director of the Office of Civil Justice reports to the Civil Justice Coordinator and is responsible for overseeing an annual legal services contract portfolio in excess of $100 million. The Executive Director of OCJ directs the oversight of contract compliance and is a fundamental contributor to the implementation of contracts and special procurements. The Executive Director collaborates closely with Agency executive leadership and legal service providers in creating contracts and in procurement of services for participants and applicants including oversight of such programs. S/he ensures that contracts and procurements are designed and implemented in a way that creates optimal results for the Agency goal of homelessness prevention. The Executive Director is a fundamental contributor to the Agency objective of promoting access to services and client progress through the implementation of contracts and special procurements and for provision of necessary budgetary oversight of such contracts and procurements.

The Office of Civil Justice is recruiting for an Administrative Staff Analyst NM-III to function as the Executive Director of OCJ who will.

• Oversee the long-term contract management and oversight of over $100 million dollars in civil legal services contracts, including anti-eviction, anti-harassment, immigration, domestic violence, and employment services.
• Liaise with the Agency’s program support divisions including the Agency’s Chief Contracting Officer (ACCO), Office of Budget Administration (OBA), and Office of Fiscal Operations by answering questions clarifying programmatic and funding requirements related to complex contracting and fiscal actions, to ensure compliance with NYC Procurement Policy Board (PPB) rules and Agency procedures to facilitate the timely delivery of contracted services.
• Manage the day-to-day activities of the procurement, contract management and quality assurance functions of the Office of Civil Justice and the staff that provide oversight for over 100 civil legal services contracts, including registration, budget review and approval, technical assistance, site visits, desk reviews and case file reviews.
• Create Concept Papers, Requests for Information, Requests for Proposals and Invitations to Bid for civil legal services, including contractor qualifications and data reporting.
• Lead, motivate, and mentor the contract management team, including communicating clear expectations, setting objectives, and providing regular and timely constructive feedback to staff.
• Be responsible for ensuring that program operations and oversight conform to requirements set by local laws and federal funding streams (Temporary Assistance for Needy Families (TANF) and Older American Act Title III).

Work Location: 4 World Trade Center Office at 150 Greenwich Street, New York, NY 10007

Hours/Schedule: 9am – 5 pm with flex

ADMINISTRATIVE STAFF ANALYST ( – 1002E

Minimum Qualifications

• A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in “1” above.

Preferred Skills

• Executive level verbal and written communication skills. – Strong analytical approach to problem solving and ability to develop solutions to problems. – Able to deliver on time and work efficiently under tight timelines. – Advanced proficiency and knowledge of various systems such as Automated Procurement Tracking (ATP), Financial Management Systems (FMS), PASSPort, CARES, Microsoft Excel, Word, Outlook, and PowerPoint. – Willingness to perform the full range of tasks required in a dynamic and rapidly responsive organization.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.