Executive Director of Properties and Facilities

The-Coquille-Indian-Tribe; Coos Bay (OR); On-site; USD 130,000 - 180,000; Full time

Job summary

The Coquille Indian Tribe seeks an Executive Director of Properties and Facilities to provide strategic and operational leadership across facilities, security, and related functions. You will oversee capital planning, budgeting, and vendor relationships while advising the CEO on priorities and risk mitigation.

Applicants should have a minimum of seven years in leadership roles in facilities and capital planning, plus a bachelor's degree in a related field.

Qualifications

• Bachelor’s degree in a related field is required or equivalent experience.
• Minimum seven years of progressive leadership in facilities, capital planning, or related functions.
• Experience supervising senior facilities and maintenance managers and multidisciplinary teams.
• Knowledge of tribal governance, sovereignty, and government operations preferred.

Responsibilities

• Provide executive leadership for Tribal properties, facilities, maintenance, security, and related functions.
• Develop long-range capital and property plans; manage budgets and capital projects.
• Advise CEO on property, infrastructure, security, and emergency preparedness priorities.
• Lead and mentor department directors and drive cross‑department collaboration.
• Represent the Tribe with external agencies and partners; ensure compliance.

Skills

Executive leadership

Strategic planning

Budget oversight

Facilities management

Capital planning

Security leadership

Cross-functional collaboration

Staff development

Education

Bachelor's degree in Facilities Management

Job description

SUMMARY OF MAJOR FUNCTIONSThe Executive Director of Properties and Facilities provides strategic and operational leadership for the Coquille Indian Tribe’s properties, facilities, maintenance, security, and related functions. Reporting to the Chief Executive Officer, this position provides executive oversight of assigned departments and ensures Tribal properties, infrastructure, and security are effectively managed, sustainable, and aligned with the Tribe’s strategic priorities.The Executive Director oversees the Facilities Department Director, Security Manager, and other assigned functions. This position leads long-range property and capital planning, establishes departmental priorities, provides budget oversight, and ensures effective coordination across assigned departments. The Executive Director also serves as a strategic advisor to the CEO regarding Tribal properties, facilities, infrastructure, security, and related organizational needs.ESSENTIAL DUTIES AND RESPONSIBILITIESStrategic Leadership & AdministrationProvide executive leadership and oversight for Tribal properties, facilities, maintenance, security, and other assigned functions.Establish strategic priorities, goals, and performance expectations for assigned departments and ensure alignment with organizational priorities.Develop and execute long-term strategic plans for Tribal properties, facilities, capital needs, and security.Establish and oversee budgets for assigned departments and monitor expenditures to ensure fiscal accountability and effective use of Tribal resources.Advise the CEO on property, facility, infrastructure, capital improvement, security, and emergency preparedness priorities.Evaluate departmental performance, service levels, organizational needs, and resource requirements and recommend improvements as appropriate.Represent the Tribe in interactions with Tribal, local, state, and federal agencies and external partners regarding assigned areas of responsibility.Facilities & Property ManagementProvide executive oversight of the maintenance, improvement, and effective management of Tribal buildings, properties, lands, and infrastructure.Ensure appropriate systems and processes are in place to maintain safe, functional, and well-maintained facilities in accordance with applicable requirements and Tribal priorities.Lead long-range capital and property planning, including development of capital improvement plans, maintenance priorities, and appropriate reserve or sinking-fund strategies.Provide oversight of significant capital projects, property improvements, leases, contracts, and vendor relationships.Partner with Tribal leadership and departments regarding space planning, property utilization, sustainability initiatives, future facility needs, and long-term infrastructure planning.Monitor the condition and utilization of Tribal properties and recommend investments, improvements, or other actions necessary to protect Tribal assets and support organizational needs.SecurityProvide executive oversight of the Tribe’s security functions and support the Security Manager in establishing and maintaining effective security programs, practices, and procedures.Ensure security services and resources are appropriately aligned with the needs of Tribal facilities, employees, visitors, programs, and activities.Support the development and implementation of security plans, protocols, training, and response procedures.Monitor significant security concerns, incidents, trends, and organizational needs and ensure appropriate follow-up and preventive measures are implemented.Promote effective coordination among Security, Facilities, Emergency Management, Human Resources, Information Technology, and other departments when addressing security-related matters.Support coordination with Tribal Police, local law enforcement, emergency services, and other external agencies when appropriate.Leadership & CollaborationProvide leadership, coaching, mentorship, and performance management to assigned department directors and managers.Establish clear expectations and accountability for department performance, service delivery, budgets, projects, and organizational priorities.Develop department leaders and support succession planning and continued professional development within assigned functions.Foster collaboration across divisions, departments, and Tribal entities to improve coordination and effective use of Tribal resources.Champion initiatives that promote organizational effectiveness, cultural respect, stewardship of Tribal resources, security, preparedness, and community well-being.Participate as a member of the executive leadership team and contribute to organization-wide strategy, planning, and decision-making.Collaborate with executive leadership on organizational initiatives and priorities that cross departmental or functional areas.Other duties as assignedPHYSICAL REQUIREMENTSRequires the ability to communicate verbally, repetitive movement of the wrists, hands and/or fingers, often requires sitting for extended periods of time. Requires occasional standing, walking and lifting up to 50 lbs. Work is generally performed in an office setting. Evening and weekend work may be required. Will often be required to travel by automobile, commercial or private carrier. Local travel is frequently required, statewide and national travel is occasionally required. The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others.KNOWLEDGE, SKILLS, AND ABILITIESIndividuals must possess the following knowledge, skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.Strong executive leadership, strategic planning, organizational management, and decision-making skills.Demonstrated ability to lead, coach, and develop directors, managers, and multidisciplinary teams.Knowledge of facilities management, property management, capital planning, preventative maintenance, physical security, and emergency preparedness.Demonstrated experience developing and implementing capital improvement plans, long-range maintenance strategies, and appropriate reserve or sinking-fund plans.Ability to develop and manage complex operating and capital budgets and provide effective fiscal oversight.Knowledge of project management principles and experience overseeing significant capital, construction, renovation, or infrastructure projects.Ability to evaluate organizational and facility needs, establish priorities, and develop sustainable long-term solutions.Familiarity with Tribal governance, Tribal sovereignty, and government operations.Ability to develop effective relationships with Tribal leadership, employees, government agencies, contractors, vendors, and community partners.Excellent interpersonal, written, and verbal communication skills.Demonstrated ability to collaborate across departments and organizational functions.Ability to respond effectively and exercise sound judgment during emergencies, security incidents, complex situations, and other sensitive matters.Ability to maintain confidentiality and exercise discretion and sound judgment.Bachelor’s degree in Facilities Management, Construction Management, Business Administration, or a related field required, equivalent experience may be considered.Minimum of seven (7) years of progressively responsible leadership experience in facilities management, property management, capital planning, construction, public administration, or related functions.Demonstrated experience leading complex organizational functions and providing strategic oversight of multiple programs or departments.Minimum 5 years’ experience supervising senior-level Facilities and Maintenance managers, department directors, and multidisciplinary teams required.Significant experience with facility maintenance planning, capital planning, budgeting, and implementation required.Experience overseeing significant capital improvement, construction, renovation, property, or infrastructure projects required.Experience developing and managing operating and capital budgets required.Experience providing leadership or oversight of security programs required.Knowledge of applicable Tribal, federal, state, and local requirements related to facilities, construction, and security, preferred.Experience working in Tribal government, government, or another complex multi-department organization preferred.Knowledge and understanding of Tribal sovereignty and Tribal government operations preferred.Valid driver’s license in good standing required.Must successfully pass a pre-employment drug screen and required background checks.